Student Support Services Office Assistant

PERFORMANCE RESPONSIBILITIES:Assists the Director of Student Support Services and Dean of Admissions with the admissions process including the distribution of applications collection of completed applications and entering of application data to the admissions database and Admissions Lottery as a point of contact for families and sending districts in terms of inquiries about the admissions process and ensures that concerns are forwarded to the proper and maintains registration and enrollment information within the student information system (PowerSchool) and supporting database as the districts registrar for enrollment withdrawals special populations and SIMs-related data. Coordinates with sending districts to properly transition student records for newly enrolled and maintains enrollment data and demographic information on the districts student information system including student residential information family contact information and membership in state-identified special populations. Ensures student alerts and notable information are recorded and displayed within the student information withdrawal forms and related information while ensuring that student records are forwarded and maintained accurately. Assists administration with statewide and district reports including the annual October 1st/End of the Year Reports as well as the monthly Enrollment/Waitlist/Transfer Report for the School the School Counseling Department with Pre-Exploratory and Exploratory Procedures rosters and the Dean of Admissions with bulk mailings and preparations for Admissions Day and Tour Day. Prepares student verification letters for current former and graduated students correspondence/ memorandums for the School Counseling Department and interfaces with families requiring verification regarding federally funded cumulative record files and supports school counselors in maintaining information pertaining to student records scheduling and placement. Promotes a welcoming environment while assisting students parents/guardians faculty staff and community partners. Shares responsibility with office colleagues for answering telephone calls for the Student Support Services other activities assigned by the Director of Student Support ENVIRONMENT:The individual will spend several hours per day sitting at a desk. Other activities include talking and listening on the telephone and close visual work. The individual may be exposed to ultraviolet lights as are found in computer monitors and copying equipment. The individual may be exposed to chemicals as used in copying equipment and other office OF EMPLOYMENT:Full-year/Full-time position 37.5 hours/weekInitial salary will be established by the Administrative Assistants Salary benefits as outlined in the Non-Union Personnel Benefits PolicyEVALUATION:In accordance with the School Committee Policy

Required Experience:

Junior IC