Human Resources Coordinator

Peoples Self-Help Housing (PSHH) is looking to hire an experienced human resources coordinator. The HR Coordinator plays a key role in supporting and coordinating the recruitment and onboarding functions of the Human Resources department. This position manages full-cycle recruitment efforts maintains the applicant tracking system (ATS) and ensures a positive candidate and hiring manager experience throughout the process. The HR Coordinator also supports ongoing improvements to HR systems documentation and workflows while providing general HR support across the department. This role requires strong attention to detail excellent communication and the ability to manage multiple priorities in a fast-paced environment.

With a mission to build affordable homes with site-based services that offer opportunities to change lives and strengthen communities Peoples Self-Help Housing is the longest-serving nonprofit developer on Californias Central Coast. We serve low-income working families farmworkers seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis Santa Barbara and Ventura counties we offer a broad array of programs to promote health education and connections to community-based resources.

This is a full-time position (40 hours per week 5 days per week).

Salary DOE with a very competitive benefit package including:

Employer-paid medical/dental/vision LTD/STD

Pension Profit Sharing Plan

Paid Vacation Holidays and Sick Time

Employer investment in professional education and employee wellness

An excellent supportive staff and work environment.

Responsibilities

Recruitment & Talent Acquisition

• Manage the full-cycle recruitment process for assigned positions including job postings sourcing screening interview coordination and offers.
• Partner with hiring managers to develop and update job descriptions align recruitment strategies with departmental needs and ensure consistency across postings.
• Conduct initial phone screenings to evaluate candidate experience and qualifications.
• Maintain an active candidate pipeline for frequently recruited positions to ensure timely and effective hiring.
• Develop and maintain relationships with external partners such as job boards community organizations and educational institutions to support outreach and diversity hiring.
• Track key recruitment metrics and provide reports on open positions candidate activity and time-to-fill.

Applicant Tracking System (ATS) Management

• Serve as the primary point of contact and administrator for the organizations ATS.
• Add new roles to the ATS ensuring all job details templates and workflows are set up accurately and consistently.
• Create and maintain system templates workflows and automated notifications to streamline recruitment and onboarding processes.
• Update and maintain job descriptions and requisition templates within the ATS.
• Train HR team members and hiring managers on ATS functionality posting procedures and candidate management.
• Stay current with ATS updates new features and best practices to improve functionality and user experience.
• Collaborate with HR leadership to identify and implement system enhancements and process improvements.

Onboarding & Employee Transitions

• Coordinate new hire onboarding including background checks Live Scan and pre-employment physicals ensuring all are completed before starting dates.
• Facilitate or co-lead new hire orientations ensuring a positive and informative experience.
• Communicate with internal teams (e.g. IT Payroll Facilities) to ensure readiness for new employees.
• Responsible for entering new employee information into Paylocity the HRIS system ensuring all data is accurate and complete.
• Provide all necessary new hire information to the HR Administrator so they can create and maintain employee personnel files.
• Process and track employee status changes such as promotions transfers and compensation updates.

HR Operations & Support

• Provide support for HR programs such as compliance trainings performance evaluations and employee engagement initiatives.
• Maintain accurate and confidential employee records in compliance with legal and organizational requirements.
• Respond to employee inquiries regarding HR policies processes and systems in a professional and timely manner.
• Participate in HR projects annual processes and other department initiatives as assigned

Skill & Knowledge Requirements

• Strong communication skills both verbally and in writing. Bilingual (English/Spanish) required.
• Proficient using the Microsoft Office Suite especially Word Excel and PowerPoint.
• Excellent organizational and project management skills with the ability to handle multiple priorities.
• Advanced knowledge of recruitment processes and best practices.
• Experience maintaining and optimizing an Applicant Tracking System (ATS); ability to add new roles create workflows/templates and train users.
• Proficient in Paylocity or similar HRIS platforms with experience entering and maintaining employee data.
• Ability to handle confidential and sensitive information with discretion.
• Knowledge of employment laws and regulations related to recruiting and onboarding.
• Ability to multitask and prioritize.
• Comfortable working autonomously while staying focused on a project or deliverable.
• Collaborative and engaged while working in a team environment.
• Ability to self-motivate and work towards individual and team goals.
• Desire to learn grow and develop new skills within the HR profession.

Experience Requirements

23 years of experience in HR with a focus on recruitment ATS management or HR systems administration.

Experience in full-cycle recruitment and onboarding required.

Experience training staff on HR systems and workflows preferred.

Familiarity with nonprofit or mission-driven organizations is a plus.

Experience in handling personal information and maintaining confidentiality.

Experience working within and using a database to manage and track information.

Experience researching and interpreting State and Federal policies and laws applicable to the organization.

Experience creating reports and related visual materials from raw data based on desired or request metrics.

Education Requirements

Bachelors degree in business Finance or Accounting with HR concentration or related degree preferred. Commensurate experience in lieu of advanced degree accepted.

License/Certification Requirements

Candidates with a PHR HRCI or related certification will be prioritized.

Must possess a valid California drivers license and have access to a dependable automobile and/or means of reliable transportation.

Physical Requirements

Sitting for long periods of time some walking and stretching occasional light lifting occasional travel via automobile.

Occasional walking standing and light lifting (up to 20 lbs.).

Some travel may be required during regular business hours.