Administrative Assistant (II)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Administrative Assistant / Executive
- Support the Manager in all administrative procedures and documentation necessary for site operations.
- Perform data entry of purchasing information and update the internal information system.
- Ensure all activities comply with established purchasing procedures and policies.
- Support the operations team in administrative matters such as submission of overtime claims leave applications and invoices.
- Raise purchase orders and work orders through the in-house CMMS system.
- Manage office administration and maintenance of equipment such as telephone systems copier machines etc.
- Handle sourcing and receiving of general office stationery and other materials.
- File and maintain proper records of all documents and correspondence.
- Prepare basic quotations (one-for-one SOR).
- Prepare work completion reports and ensure proper documentation.
- Submit monthly Work Order reports to the client.
- Assist with the monthly iFM report including updating and maintaining the organizational chart CMMS inventory and related records.
- Update and maintain the training program training matrix and personnel (P) files.
- Perform any other ad-hoc duties as assigned.
Job Requirements:
- Minimum GCE O Levels / NITEC in office skills for Executive level minimum Diploma
- At least 2 years of relevant experience
- Familiar with the Employment Act
- Support overtime claims administration
- Good written and spoken skills
- Able to multi-task
- Responsible and a good team player
- Has a good safety mindset and displays good WSH behaviour
At ENGIE every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.
Join us and be part of the adventure of the century!
Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
We are ENGIE, a supplier of energy for homes and businesses, both in the UK and abroad. Our name might be new to you, but we've been around for quite a while. And in that time, we've achieved some pretty big things here in the UK
