HR & Finance Administrative Assistant

Job Summary

The HR & Finance Administrative Assistant provides clerical administrative and operational support to the Finance Accounting and Compensation & Benefits teams. This role is responsible for assisting in basic accounting tasks maintaining financial and employee records and supporting employee compensation and benefits administration. The position requires a high level of confidentiality organization and attention to detail.

Key Responsibilities:

1. Finance & Accounting Support

• Provide administrative and clerical support to the Finance and Accounting team.

• Assist with data entry and sending payment confirmations to suppliers .

• Assist in monitoring of purchase orders vouchers and reimbursements.

• Maintain organized filing (physical and electronic) of financial records.

• Assist in audit preparation by gathering required financial documents.

1. Compensation & Benefits / HR Support

• Maintain and update employee 201 files (physical and digital) ensuring completeness and confidentiality.

• File and organize documents related to employee compensation benefits and employment records such as but not limited to employment contracts personnel action forms benefits documents.

• Assist the Compensation & Benefits Specialist in the processing of:

  • Employee loans

  • Government and company benefits

  • Allowances incentives and reimbursements

• Coordinate with employees regarding submission of benefits-related documents.

• Track and monitor employee loan balances and benefits documentation.

• Assist in payroll-related documentation as needed (data preparation and filing).

1. General Administrative Duties

• Coordinate schedules meetings and communications for Finance and HR teams.

• Prepare reports forms and internal correspondence.

• Liaise with internal departments employees and external partners for documentation requirements.

• Perform other clerical and administrative tasks as assigned.

Qualifications:

• Bachelors degree in Accounting Finance Human Resources Business Administration or related field.

• At least 12 years of experience in administrative finance accounting or HR support roles.

• Basic knowledge of accounting familiarity with employee records benefits administration.

• Proficient in MS Excel Word and office productivity tools.

• Highly organized detail-oriented and able to handle confidential information.

Skills & Competencies:

• High level of confidentiality and integrity.

• Strong filing and documentation skills.

• Good coordination and communication skills.

• Ability to multitask and meet deadlines.

• Willingness to learn finance and HR processes.

What we offer:

• HMO and Benefits from Day One: Your health and well-being are a priority. Comprehensive medical coverage and benefits start as soon as you do.

• Hybrid Work Setup: Enjoy the flexibility of working both remotely and onsite designed to support work-life balance and productivity.

• Flexible Work Hours: We value outcomes over hoursmanage your time effectively while meeting project goals.

• Opportunities for Career Growth: Be part of a company that invests in your professional development through continuous learning and clear growth paths.

• Collaborative Global Environment: Work with diverse teams across 20 countries fostering innovation and cross-cultural learning.

• Employee Engagement and Culture: Join a supportive inclusive workplace where teamwork respect and engagement are at the core of everything we do.

Be a part of a workplace that encourages growth celebrates your uniqueness and empowers everyone with an equal voice but its not just a click away! We need your resume to start with!!

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