Administrative Assistant- Dairy

**POSITION SUMMARY**

The Administrative Assistant operates under the supervision of the Senior Customer Service Manager executing a range of administrative tasks and supporting projects. Additional responsibilities include assisting the sales teams and the executive committee.

**ESSENTIAL FUNCTIONS**

**Essential Functions Statement(s)**

- Prepare and modify documentation including but not limited to correspondence reports drafts memos and emails.

- Manage and analyze various spreadsheets and reports to support organizational needs.

Receive and appropriately redirect inbound website email inquiries.

- Source order and manage inventory supplies for business cards promotional items and other materials. - Schedule and coordinate meetings events and functions.

- Serve as the primary contact for monitoring and checking in visitors at the front desk.

- Oversee daily invoicing procedures and ensure accuracy.

- Assist with the registration process for IFT events.

- Compile meeting agendas and manage scheduling logistics.

- Contribute to team initiatives by completing related tasks and projects as required.

- Execute local errands which may include procurement of supplies from stores and bakeries while maintaining break room inventory.

**POSITION QUALIFICATIONS**

*Competency Statement(s)* -

**Communication (Oral):** Demonstrates effective verbal communication skills to interact with others.

- **Problem Solving:** Proactively identifies issues and formulates solutions in a work context. -

**Communication (Written):** Articulates ideas clearly and concisely in written form.

- **Accountability:** Assumes responsibility and is answerable for personal actions. -

**Commitment:** Adheres to organizational policies emphasizing customer satisfaction and collaborative teamwork.

*Work Schedule:* 8 AM to 4 PM

**SKILLS & ABILITIES** -

**Education:** High school diploma or equivalent required. -

**Experience:** No prior experience necessary; this is an entry-level position. This role begins as a long-term temporary assignment with the potential for permanent placement. -

**Computer Skills:** Proficient in Microsoft Word and Excel.