USSU East Africa Development Bank EADB ARO Archives and Records Officer
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Key Responsibilities
Records Management
Implement approved records management procedures in line with the Banks policies.
Ensure accurate classification storage retrieval and disposal of records.
Maintain a secure and orderly filing system (both physical and electronic).
Monitor record retention schedules and assist in proper disposal or transfer of inactive records.
Archival Management
Organize and maintain archival materials for long-term preservation.
Facilitate access to archival records for authorized users.
Participate in efforts to document and preserve institutional memory and key historical records.
Compliance and Quality Control
Assist in ensuring compliance with records management regulations and institutional policies.
Support internal audits of records and contribute to improvements in records keeping.
Technology and Systems Support
Utilize electronic records management systems (ERMS) and assist users with digital tools.
Support digitization projects and electronic archiving initiatives.
Maintain metadata and indexing standards to support records retrieval.
Collaboration and Communication
Work with departments to ensure records are managed and transferred appropriately.
Serve as a resource for staff on records handling procedures and policies.
Reporting and Documentation
Maintain logs of records transactions and archival activities.
Assist in preparing routine reports on records and archiving functions.
Decision Making/ Job Influence
Makes operational decisions within records handling and classification protocols
Provides input into process improvements and digitization priorities.
Working Conditions
Primarily office-based with access to records storage areas.
May occasionally travel to off-site storage or branch offices.
Some lifting or handling of physical files and boxes may be required.
Requirements
Job Competencies (Knowledge Experience and Attributes / Skills).
Academic Qualifications
Bachelors degree in library science Information Management Archives Management Records
Bachelors degree in library science Information Management Archives Management Records
Management or a related field.
Professional Qualifications / Membership to professional bodies Certificate or training in Records and Archives Management is an advantage.
Previous relevant work experience required
Minimum of 3 years of experience in records management archiving or information management. Experience in a financial institution or regulated environment is an added advantage.
Minimum of 3 years of experience in records management archiving or information management. Experience in a financial institution or regulated environment is an added advantage.
Company Industry
Internet Service Providers / Retail Appliances / Electrical and Electronic Equipment
Key Skills
- Anti Money Laundering
- Illustration
- Ale
- JavaScript
- Channel Sales
- Data Analysis
