Medical AssistantClinical Service Specialist Full-Time Winter Park, FL

VIVO Infusion LLC

Medical Assistant/Clinical Service

Winter Park FL

Vivo Infusion Medical Assistant/Clinical Service

We are seeking a motivated and detail-oriented Medical Assistant/Clinical Service Specialist to join our highly skilled Infusion team in Winter Park FL! This role requires strong customer service organization and administrative skills. The ideal candidate will be self-driven able to work independently and possess excellent communication.

The individual in this role will be responsible for ensuring smooth clinical operations managing patient schedules answering phone calls and providing general administrative support to the infusion clinic.

If you thrive in a fast-paced environment are a proactive problem-solver and have a passion for helping others this position offers the chance to be part of a supportive and growing team. Join us in making a positive impact on your community while contributing to Vivo Infusions mission of providing the ultimate patient experience in a comfortable professional and empathetic environment.

Compensation:

• Pay Range: $21.00 - $23.00 / hr

• Bonus Plan Target: 5% Annually (Based on performance)

• Private Equity for the Greater Good - Company-wide Employee Ownership Program

Benefits Offered:

• Medical Dental Life Vision

  • Option for HSA w/ Employer Contribution

• 401K with Match up to 4%

• PTO: Accrual 4 weeks/YR buy-back program (get paid for unused PTO) and PTO donation program to allow Vivo team members to donate to others in need

• Wellness Reimbursement Program - $360 Annually

• Employee Referral Bonus - Uncapped bonus potential

• Tuition Assistance Program

• Employee Assistance Program (Employer-provided)

• Short & long-term disability (Employer-provided)

• Life Insurance (Employer-provided)

Employment Type Schedule FLSA Status:

• Full-time

• Monday - Friday 8:00am - 5:00pm

• Non-Exempt

Reports To: Clinical Operations Manager

Location: Winter Park FL: 1573 W Fairbanks Ave Suite 200 Winter Park FL 32789

Primary duties and responsibilities:

• Manages and supports all front-end operations of the infusion center including answering phone calls greeting patients maintaining a clean and organized environment processing payments accepting deliveries and overseeing the handling of incoming mail.
• Proactively reviews patient cancellations and reschedules treatments to ensure the treatment plan is followed. Communicates any changes to the Clinical Operations Manager and nursing staff as needed. Additionally calls to remind patients of their upcoming appointments.
• Receives deliveries collects invoices reviews for accuracy and consistency connects with the Clinic Manager to authorize payment and then sends to Vivo Accounts Payable team.
• Schedules patients for follow-up infusion treatments working closely with the Patient Care Navigator team to assist and coordinate.
• Collaborates with referring providers to obtain and file medical records ensuring all relevant documents are available for the medical teams review. Maintains efficiency and accuracy while adhering to HIPAA guidelines in handling patient records and documents.
• Proficient in using information systems maintaining statistical records and preparing reports as requested by the Clinic Manager.
• Assists with clinical inventory management in collaboration with the Clinical Operations Manager.
• Fosters positive and collaborative relationships with professional staff co-workers referring physician offices ancillary departments and external agencies.

Qualifications:

• High School graduate or equivalent required.
• 2 years of administrative experience in a healthcare environment required.
• Medical Assistant Certification or similar preferred.
• 1 year working with insurance authorizations benefits verifications and billing preferred.
• Working knowledge of medical terminology required.
• Active CPR/BLS prior to starting work required.
• Demonstrates intermediate typing skills (50 wpm) computer literacy with MS Office (Excel Word PowerPoint) and proficiency in office equipment and information systems including billing databases.
• Bilingual language (Spanish) preferred but not required.
• Potential travel to other local Vivo clinics to provide administrative support if needed.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Who We Are:

The Vivo Infusion team is focused on providing patients with the highest quality of care in a comfortable safe and convenient setting! Vivo is a national company with locations in 15 states providing opportunities for growth and advancement as well as competitive benefits that support what matters most to you.

Our highly trained medical professionals are dedicated to delivering a safe comfortable and affordable solution for our patients. We offer an array of advanced therapeutics and provide personalized care for every patient. These treatments are delivered by a highly-skilled clinical nursing staff and monitored by board-certified advanced practitioners.

Vivo Infusion has received The Gold Seal of Approval from The Joint Commission.

The Joint Commission Gold Seal of Approval is a nationally recognized distinction voluntarily earned by a select set of healthcare providers.

An organization that achieves The Gold Seal of Approval shows its commitment to holding itself accountable to a high bar for quality and safety for those they serve.

Learn more about Vivo by visiting our website:

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job the employee is regularly exposed to work near moving mechanical parts (medical equipment and machinery). The employees may be exposed to fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate.

Specific vision abilities required by this job include close vision color differentiation distance vision peripheral vision depth perception and ability to adjust focus. While performing the duties of this job the employee is required to stand; walk and talk hear and smell.

Requires excellent visual acuity and manual dexterity. The employee is frequently required to use hands to finger handle or feel and reach with hands and arms. He/she is frequently required to sit; stoop kneel bend crouch or crawl.

The employee may be required to use safety equipment PPE (personal protective equipment) that may include but not be limited to face shield or goggles non-slip shoes gloves mask and other protective garments and equipment.

Vivo Infusion is an Equal Opportunity Employer.

RECRUITMENT PRIVACY STATEMENT Notice to All Applicants:

Vivo Infusion posts all open positions on the Careers page of the company website: will never be asked to provide personal identification information (e.g. SSN Drivers License Passport) or financial information (e.g. Banking Information) during the application and Interviewing process.

We may request:

• Contact details such as name address email address and phone number.
• Employment history including previous employers and job titles/positions.
• Background information including academic/professional qualifications job qualifications education certifications or licenses details included in your CV/resume transcripts and employment references.
• Nominated references including their name contact details employer and job role.
• Proof of your eligibility to work in the US.
• Desired salary.

If you have any questions or concerns about this Recruitment Privacy Statement or how we handle your personal data please contact us at 855.478.1528 or emailing .