AP Invoice Analyst (pooling)

Tarlac - Philippines

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

The AP Invoice Analyst is responsible for ensuring the accurate thorough and timely processing of all invoices and employee-related non-payroll payments in accordance with relevant company policies procedures guidelines and service level agreements (SLAs) set by the Accounts Payable Central Processing (APCP) to maintain compliance and support efficient operations.

Invoice Processing

Processes invoices billing statements non-payroll expense reports cash advances and other payment requests in accordance with established policies procedures work instructions and SLAs
Records payable entries in the ERP system ensuring correct allocation to cost centers GL accounts and application of VAT withholding tax or prepayment where necessary
Executes AP controls rigorously including 3-way or 2-way matching invoice workflow approvals and expense validation
Generates payment proposals and reviews items for accuracy and completeness coordinating with the AP Payment Processing Team to meet cut-off deadlines

Compliance

Checks compliance of company expenses to internal policies and tax regulations including verifying supporting documentation and monitoring expense limits
Adheres to SLAs regarding the accuracy and timeliness of invoice processing and AP entry recording

Payable Management

Monitors outstanding open invoices and conducts regular clean-up of pending items to maintain an accurate AP ledger
Communicates promptly with suppliers or employees about payment issues to ensure efficient tracking and resolution
Reviews resolutions thoroughly before reprocessing any invoices or payment requests ensuring formal approvals are secured for any exceptions or deviations
Identifies supports and implements process improvement initiatives within the AP function to enhance operational effectiveness

AP Reporting

Supports regular coordination meetings with stakeholders including Supply Chain Department SPOCs and key suppliers to address concerns and improve processing efficiency

Food Safety

Complies with quality Halal health and food safety policy standards and regulations of the company
Responsible for reporting problems related to Halal food safety & quality management system to identified authorities

Other Duties & Responsibilities

Actively participates in all company programs and activities under quality improvement safety & security sustainability corporate social responsibility risk management etc.
Performs other related tasks as may be assigned by the Team Leader

Qualifications :

Bachelors degree in accounting finance or any equivalent course.
At least two (2) years of operational experience in Accounts Payable/ Accounting / Audit
Experience working in a business process outsourcing/ shared services organization environment
Certified Public Accountant (CPA) certification is desired
Knowledge in accounting standards and management principles related to AP process
Proficiency in the use and navigation of ERP system preferably SAP
Proficiency in the use of GSuite or MS Office applications
Good analytical and problem solving skills
High attention to details
Good written and communication skills
Independent takes initiative and self-driven (requires minimal supervision)

Additional Information :

Willing to be assigned in Capas Tarlac
Hybrid work set-up

#LI-CG1

Remote Work :

Employment Type :

Full-time

The AP Invoice Analyst is responsible for ensuring the accurate thorough and timely processing of all invoices and employee-related non-payroll payments in accordance with relevant company policies procedures guidelines and service level agreements (SLAs) set by the Accounts Payable Central Processi...

Invoice Processing

Processes invoices billing statements non-payroll expense reports cash advances and other payment requests in accordance with established policies procedures work instructions and SLAs
Records payable entries in the ERP system ensuring correct allocation to cost centers GL accounts and application of VAT withholding tax or prepayment where necessary
Executes AP controls rigorously including 3-way or 2-way matching invoice workflow approvals and expense validation
Generates payment proposals and reviews items for accuracy and completeness coordinating with the AP Payment Processing Team to meet cut-off deadlines

Compliance

Checks compliance of company expenses to internal policies and tax regulations including verifying supporting documentation and monitoring expense limits
Adheres to SLAs regarding the accuracy and timeliness of invoice processing and AP entry recording

Payable Management

Monitors outstanding open invoices and conducts regular clean-up of pending items to maintain an accurate AP ledger
Communicates promptly with suppliers or employees about payment issues to ensure efficient tracking and resolution
Reviews resolutions thoroughly before reprocessing any invoices or payment requests ensuring formal approvals are secured for any exceptions or deviations
Identifies supports and implements process improvement initiatives within the AP function to enhance operational effectiveness

AP Reporting

Supports regular coordination meetings with stakeholders including Supply Chain Department SPOCs and key suppliers to address concerns and improve processing efficiency

Food Safety

Complies with quality Halal health and food safety policy standards and regulations of the company
Responsible for reporting problems related to Halal food safety & quality management system to identified authorities

Other Duties & Responsibilities

Actively participates in all company programs and activities under quality improvement safety & security sustainability corporate social responsibility risk management etc.
Performs other related tasks as may be assigned by the Team Leader

Qualifications :

Bachelors degree in accounting finance or any equivalent course.
At least two (2) years of operational experience in Accounts Payable/ Accounting / Audit
Experience working in a business process outsourcing/ shared services organization environment
Certified Public Accountant (CPA) certification is desired
Knowledge in accounting standards and management principles related to AP process
Proficiency in the use and navigation of ERP system preferably SAP
Proficiency in the use of GSuite or MS Office applications
Good analytical and problem solving skills
High attention to details
Good written and communication skills
Independent takes initiative and self-driven (requires minimal supervision)

Additional Information :

Willing to be assigned in Capas Tarlac
Hybrid work set-up

#LI-CG1

Remote Work :

Employment Type :

Full-time

Key Skills

Accounting Software
Time Management
Accounting Tally
Accounts Reconciliation
Vendor Management
Organizational Skill
Administrative Support
Accounts Management
General Ledger Accounting
Accounting
Communication
General Ledger Accounts
Financial Statements
Sales Account Management
Account Payables Management

Apply Now

About Company

Pilmico Foods Corporation

Pilmico Foods Corporation & Gold Coin Management Holdings are the integrated agribusiness and food companies of Aboitiz Equity Ventures, Inc. (AEV). Gold Coin is now fully-managed and owned by Pilmico International and to date, it is the largest investment in the Asia-Pacific region i ... View more

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