District Substitute Coordinator

District Substitute CoordinatorJOB TITLE: District Substitute CoordinatorLocation: Central Services/Human ResourcesJob Purpose Statement:Applications are invited for the position of District Substitute Coordinator. This position reports to the Human Resource Supervisor and is responsible for ensuring the timely placement of substitutes district-wide in order to provide coverage for employee absences; managing a current and accurate database and calling/record system; cultivating excellent relationships with a wide variety of people both internal and external to the district; informing Human Resources of any personnel issues or other concerns as appropriate. Essential Job Functions: Scheduling substitutes as needed and requested for the purpose of providing coverage for employee absencesProviding reports to track employee absences hours worked and other related information Maintaining a database of active substitutes to be utilized in filling absences for staff and to keep schools apprised of substitute availabilityMonitoring consecutive substitute days worked and notifying Human Resources as appropriate for the purpose of ensuring the timely adjustment in substitute pay Assisting with identifying qualified substitutes for long term leave replacement assignments and assignments with specific needs requestNotifying Human Resources of any substitute/personnel concerns Assisting with coordinating substitute orientation and distributing routine correspondence Maintaining a high level of confidentiality within all aspects of the positionAssisting with working toward creative and positive solutions when substitute shortages occurOther Job Functions:Perform other duties as RequirementsQualifications:Experience Required: Some job-related experienceSkills to: operate pertinent software applications telephone systems computers and other standard office equipment; communicate effectively with a variety of people both verbally and in writing; organize plan and manage complex schedules and timelines; use correct spelling grammar and punctuation. Knowledge of: related rules and regulations; record keeping procedures report writing and database to: maintain confidentiality; understand and carry out verbal and written instructions;maintain effective and cooperative relationships with a variety of people from diversebackgrounds; read/interpret/apply pertinent policies regulations and/or laws; make commonsense decisions; maintain confidentiality; work accurately with attention to detail and withminimal supervision; work under pressure and meet deadlines and physical abilities include sitting for long periods of time talking/hearing Required: High school diploma or certifications Bonding and/or Testing Required:Fingerprinting/criminal justice clearance

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