Senior Administrative Assistant
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Job Location:
Mexico City - Mexico
Monthly Salary:
Not Disclosed
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
About the Role
The Senior Administrative Assistant performs highly responsible and professional administrative services to senior managers providing a wide range of support to enhance business efficiency. This role typically manages and organizes daily activities for senior leaders handles sensitive information and serves as a trusted proactive partner across teams and with external stakeholders.
Key Responsibilities
Executive Support & Coordination
- Screen and route calls; manage complex dynamic team and executive calendars.
- Arrange endtoend complex domestic/international travel (flights visas lodging ground transport) and detailed meeting logistics and agendas.
- Track and process expenses; manage mail and correspondence.
Document & Presentation Management
- Prepare edit and format complex confidential documents reports and executivelevel presentations.
- Maintain accurate records files and shared repositories; ensure version control and confidentiality.
Finance & Reporting Collaboration
- Partner closely with Finance on revenue forecasting inputs expense tracking purchase requisitions and monthly/quarterly reports.
- Support budget monitoring and reconciliation ensuring timely and compliant submissions.
Events & Conferences
- Lead or support planning and execution of conferences offsites town halls and client events (venue sourcing vendor coordination agendas materials participant communication).
Stakeholder & Vendor Management
- Serve as a liaison with internal management and staff at all levels as well as external clients and vendors; ensure professional timely and effective communication.
Training & Process Improvement
- Train and mentor other administrative staff on tools processes and best practices.
- Identify opportunities to streamline workflows improve documentation and enhance operational efficiency.
Project Coordination
- Provide light project coordination support (timelines task tracking stakeholder updates risk/issue logging).
Confidentiality & Compliance
- Handle sensitive and confidential information with discretion and comply with organizational policies and data protection standards.
About you
Qualifications
- Bilingual Executive Assistant studies (or equivalent) or Bachelors degree in Business Administration Communications or related field.
- Advanced English (spoken and written) required; ability to draft edit and present professional documentation in English.
- Technical & Research Skills:Strong computer proficiency (e.g. Microsoft 365: Outlook Word Excel PowerPoint Teams) and excellent internet research skills.
- Familiarity with expense management tools and calendar/travel platforms; experience with collaboration tools (SharePoint/OneDrive) is a plus.
Experience:
- 5 years of progressive administrative experience supporting senior managers or executives in a fastpaced professional environment.
Interpersonal & Organizational Skills:
- Exceptional organizational skills attention to detail and time management.
- Demonstrated flexibility and ability to manage multiple priorities and deadlines.
- Excellent interpersonal skills; works effectively with all levels of internal management and staff and with external clients and vendors.
- Proven ability to manage confidential information with discretion.
- Strong written and verbal communication; professional presence and service mindset.
- Basic project coordination skills (scheduling tracking stakeholder followup).
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Whats in it For You
Hybrid Work Model: Weve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities whether caring for family giving back to the community or finding time to refresh and reset. This builds upon our flexible work arrangements including work from anywhere for up to 8 weeks per year empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development we prepare our talent to tackle tomorrows challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow lead and thrive in an AI-enabled future.
Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation two company-wide Mental Health Days off access to the Headspace app retirement savings tuition reimbursement employee incentive programs and resources for mental physical and financial wellbeing.
Culture: Globally recognized award-winning reputation for inclusion and belonging flexibility work-life balance and more. We live by our values: Obsess over our Customers Compete to Win Challenge (Y)our Thinking Act Fast / Learn Fast and Stronger Together.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental Social and Governance (ESG) initiatives.
Making a Real-World Impact:We are one of the few companies globally that helps its customers pursue justice truth and transparency. Together with the professionals and institutions we serve we help uphold the rule of law turn the wheels of commerce catch bad actors report the facts and provide trusted unbiased information to people all over the world.
About Us
Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal tax accounting compliance government and media. Our products combine highly specialized software and insights to empower professionals with the data intelligence and solutions needed to make informed decisions and to help institutions in their pursuit of justice truth and transparency. Reuters part of Thomson Reuters is a world leading provider of trusted journalism and news.
We are powered by the talents of 26000 employees across more than 70 countries where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity accuracy fairness and transparency are under attack we consider it our duty to pursue them. Sound exciting Join us and help shape the industries that move society forward.
As a global business we rely on the unique backgrounds perspectives and experiences of all employees to deliver on our business goals. To ensure we can do that we seek talented qualified employees in all our operations around the world regardless of race color sex/gender including pregnancy gender identity and expression national origin religion sexual orientation disability age marital status citizen status veteran status or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.
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Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
Document Intelligence from Thomson Reuters makes analyzing contracts and documents easy by leveraging the power of A.I. and the expertise of Practical Law.
