High School Master Schedule Registrar (8649)

TITLE:High School Master Schedule Registrar

LOCATION: Mt. View High School

REPORTS TO:Principal/Associate Principal(s)

DEPARTMENT:Secondary

Hours / Work Times

8.0 Hours Per Day (7:30 a.m. - 4:00 p.m. includes 30 minute unpaid lunch)

216 Days Per Year

This position will follow the 216R Calendar

Position Duration: Permanent

Classification Group: Clerical Class IV

**Click this link to find the salary schedule associated with this positionPSE Office-Clerical Group Salary Schedule

Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical dental vision basic long-term disability basic life and AD&D insurance through School Employees Benefits Board (SEBB).For additional information clickEPS Benefits Information.
• Employees may also be eligible to participate in FSA DCAP HSA FPFSA (w/HDHP) and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off including but not limited to sick vacation personal PTO religious and bereavement leave. Additional negotiated leave optionscan be found inthe associated Collective Bargaining Agreement (CBA)for this positionPSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise training and education may be invited to participate in the interview/selection process. As part of the selection process the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints Click here forFingerprinting Services.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities access resources and support they need to be successful. With this in mind our goal is to recruit hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local national and global community.

SUMMARY STATEMENT:

The High School Master Schedule Registrar is responsible for the organization and processing of all materials related to student information including scheduling grading and academic records. The High School Master Schedule Registrar is also responsible for State reports related to the enrollment and withdrawal of students.

ESSENTIAL FUNCTIONS:

1. Communicate effectively with students staff and the general public in person by telephone via e-mail and in writing.
2. Prepare monthly enrollment count for State funding including reconciling first 5-day enrollment count for District office for State funding purposes.
3. Process enrollment and withdrawal of students.
4. Develop master schedule with building Principal. Ensure balance and placement of course offerings. Build sections into computer. Verify information order schedule runs analyze conflicts with Principal make adjustments as necessary to establish the best fit for student/teacher needs. Re-assess master schedule with Principal for each upcoming term.
5. Work with counselors students and parents regarding schedule changes transcripts graduation requirements etc.
6. Design and prepare forecasting materials for student scheduling for upcoming year. Compile all scheduling packets needed for student forecasting.
7. Prepare and edit the Curriculum Guide for publication.
8. Establish and maintain accurate student records for the high school as well as Clark College and the Running Start program. These records include grade changes academic history and transcripts. Verify accuracy of Running Start billing with District personnel.
9. Evaluate and convert incoming academic credits from previous school outside the Evergreen School District in accordance with District and Office of Superintendent of Public Instruction (OSPI) regulations.
10. Coordinate progress and grade reports in accordance with District time lines and mail copies to parents.
11. Compile list for the ordering and printing of diplomas graduation programs etc. Work with counselors clearing seniors academically for graduation. Organize diplomas (financially/academically cleared) for handout after graduation ceremony.
12. Create custom reports and extract files for District personnel administrators teachers and staff members.
13. Submit courses for approval to the NCAA Clearinghouse.
14. Train 10-Month Registrar/Secretary.

OTHER RESPONSIBILITIES:

1. Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

MENTAL DEMANDS REQUIRED:

TOOLS AND EQUIPMENT NECESSARY:

Computer/Laptop telephone typewriter 10-key calculator all copy machines and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

(Testing may be required.)

1. Typing/keyboarding of 50 wpm.
2. A minimum of one year experience entering editing and data-mining information in/from a student information system.
3. A minimum of two years of experience in a related field or equivalent training.
4. Previous registrar experience preferred.
5. Demonstrated ability to perform on the computer using Windows environment and related Microsoft applications.
6. Must possess a good math aptitude.
7. Demonstrated ability to operate the office equipment listed in the tools and equipment area above.
8. Demonstrated ability to perform the tasks accurately and in accordance with established guidelines.
9. Demonstrated ability to problem solve.
10. Demonstrated ability to handle multiple priorities at one time.
11. Demonstrated organizational skills and a commitment to follow through.
12. Demonstrated ability to establish positive relationships with others as part of a team.

KNOWLEDGE SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

1. Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
2. Supports a positive school environment that celebrates respects and values diversity where learning is made relevant and meaningful to students of various cultures.
3. Participates in activities and discussions that lead to increased cultural competence.
4. Demonstrates a commitment to equitable outcomes for all students.
5. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
6. The ability and desire to establish positive relationships with persons regardless of race gender physical limitation sexual orientation or religious belief with an active commitment to equal opportunity for all persons.

Nondiscrimination Statement:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: