Deputy Registrar

The Deputy Registrar is responsible for advancing a modern efficient and student-centered academic records operation that supports the academic integrity accuracy and security of student records across USUs entire system. This role provides senior leadership institutional coordination technology optimization policy leadership compliance oversight and organizational development. Reporting to the Vice Provost & University Registrar this role directs and manages comprehensive registration and records programs oversees staff and managers and leads institutionally impactful initiatives that support student success academic policy and operational excellence. The Deputy Registrar collaborates across the University to align registrar services with institutional priorities regulatory requirements and best practices in higher education. The Deputy Registrar leads major change initiatives aligns processes and systems with institutional strategy and acts on behalf of the University Registrar as needed.

Leadership & Program Oversight

• Direct supervise and evaluate comprehensive registrar services programs ensuring consistent accurate and compliant services.
• Provide leadership and oversight for individuals and subordinate managers fostering a culture of accountability service excellence and continuous improvement.
• Implement tactical and strategic change through effective leadership coaching and performance management of teams.
  Provide overall direction and strategy for registrar services operations based on institutional goals student needs and emerging trends in higher education.

Strategic Planning & Policy Development

• Influence institutional leadership and develops modifies and executes registrar services strategies programs and policies with both operational and institution-wide impact.
• Adapt and execute department business plans and strategies to support academic operations and student services.
• Analyze and interpret regulatory accreditation and policy requirements to ensure compliance and risk mitigation.

Collaboration & Institutional Engagement

• Work collaboratively with academic units student services IT finance and other University entities to strategically position the functions within registrar services in support of college/division objectives.
• Serve as a key advisor to leadership on registrar services academic policy and student lifecycle processes.

Budget & Resource Management

• Develop the annual budget submission for registrar services operations for review and approval.
• Manage programs within approved budgets applying best practices in fiscal stewardship resource allocation and operational efficiency.
  Exercise control over financial human and technological resources to meet service and compliance objectives.

Process Improvement & Project Management

• Analyze design and improve registrar services processes to enhance quality efficiency and student experience.
• Lead and manage multiple independent or integrated projects of varying scope and complexity ensuring timely and effective execution.
• Apply data assessment and continuous improvement methodologies to inform decision-making and operational planning.
• Promote and implement change by leveraging emerging technologies and identifying new approaches to improve services and operations.

Minimum Qualifications

• Bachelors degree in higher education administration public administration business administration or a related field.
• Minimum of 9 years of related work experience including 5 years of leadership experience or equivalent combination of education and work experience.
• Significant progressive leadership experience in university registration records or closely related academic administration functions.

Preferred Qualifications

• Masters degree in higher education administration education leadership public administration or a related field.
• Experience with student information systems and academic records technologies.
• Experience managing budgets and large-scale operational projects in a university environment.
• Knowledge of FERPA accreditation requirements and higher-education regulatory standards.

Along with the online application please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
• Cover Letter to be typed/pasted at the end of your application
• Teaching Philsophy to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

The Office of the Registrar supports Utah State Universitys mission of learning discovery and engagement by maintaining accurate records and ensuring compliance with curricular requirements. Registrar staff are able to track record and registration data and use it to effectively guide student registration practices and advising; help faculty understand implications of curricular decisions; help interpret and implement policy and suggest changes that better meet the intent of the educational philosophy of Utah State University. The Office of the Registrar plays a strategic part of institutional efforts to manage enrollment.

Our core values include: service trust integrity collaboration and compassion.

Within the Office of the Registrar our teams include:

• Registration
• Records
• Graduation
• Transfer Articulation
• Academic Scheduling
• NCAA Academic Eligibility
• University Catalog
• Degree Audit
• Accounts Receivable
• Concurrent Enrollment
• Academic and Professional Testing Services

The Office of the Registrar is a reporting unit of the Office of the Provost & Chief Academic Officer. For more information please visit our website at Highlights

Notice of Non-discrimination