Assistant Facilities Manager

Job Responsibilities:

• Assist in managing and overseeing the day-to-day operations of critical infrastructure facilities ensuring optimal performance and reliability.

• Support the design and implementation of maintenance strategies to ensure the safety and efficiency of facility systems.

• Develop and maintain procedures for routine and emergency maintenance ensuring compliance with relevant codes and standards.

• Monitor facility systems including HVAC electrical and mechanical systems to identify potential issues and implement corrective actions.

• Coordinate with vendors and contractors to schedule and oversee maintenance and repair work.

• Assist in developing and managing budgets for facility operations and maintenance.

• Ensure all facility documentation including maintenance logs and safety records are accurately maintained.

• Conduct regular inspections and audits of facility systems and operations to ensure compliance with regulatory requirements.

• Participate in the development and implementation of sustainability initiatives to improve energy efficiency and reduce operational costs.

• Collaborate with other departments to support facility-related projects and initiatives.

Required Skills and Qualifications:

• Strong understanding of facility management principles and practices particularly in critical infrastructure industries.

• Experience in developing and implementing maintenance strategies and procedures.

• Knowledge of relevant regulations codes permits and standards particularly those related to electrical mechanical and HVAC systems.

• Strong problem-solving skills with the ability to identify potential issues and develop effective solutions.

• Excellent organizational planning and documentation skills.

• Strong communication and interpersonal skills with the ability to work effectively with vendors contractors and internal teams.

• Proficiency in using facility management software and other relevant tools.

• Ability to manage multiple tasks and projects simultaneously.

Education Experience & Certification Requirements:

• Bachelors degree in facility management engineering or a related field is desirable but not required.

• 5+ years of experience in facility management preferably in a critical infrastructure industry.

• Experience with critical systems such as HVAC electrical and mechanical systems.

• Certification in facility management (e.g. Certified Facility Manager (CFM)) is desirable but not required.

• Familiarity with Agile/Scrum or similar collaborative tools is a plus.

• Ability to obtain relevant certifications within 6-12 months if not already certified.

Preferred Attributes:

• Demonstrated strategic thinking and the ability to pivot and adapt to new approaches when necessary.

• Strong leadership and team-building skills with a focus on mentoring and developing team members.

• Critical thinking and data analytics skills to support decision-making and improve operational efficiency.

• Commitment to continuous improvement and staying current with industry trends and best practices.

Physical Requirements:

• Ability to perform physical tasks such as lifting bending and climbing as required for facility inspections and maintenance.

• Availability for on-call duties and emergency response as needed