US and Global Payroll Specialist

Dream Big. Go Beyond. Be Unstoppable.

About Us

Kyriba is a global fintech leader empowering CFOs and finance teams with cloud-based treasury payments and risk management solutions. We serve 3000 customers worldwide managing $15 trillion in payments annually and helping businesses optimize liquidity performance across the enterprise.

Were on a mission to become the most sought-after cloud technology company globally. We think big innovate relentlessly and challenge the status quo every day. If you are a problem-solver whos ready to push boundaries and achieve more than you thought possible-youll find an exceptional career within an extraordinary business.

What youll do

• Primary Payroll Contact:Serve as the main point of contact for all U.S. and global payroll matters coordinating between internal stakeholders and external payroll providers.
• Data Validation:Review and validate payroll data for accuracy including new hires terminations compensation changes and other updates before each pay cycle.
• Compliance:Ensure all payroll documentation is complete accurate and maintained in compliance with company policies as well as federal state local and international regulations.
• Payroll Oversight:Audit and manage payroll inputs and outputs ensuring timely accurate payroll processing by outsourced providers.
• Controls & Procedures:Oversee the implementation documentation and maintenance of payroll controls and processes.
• Exception Management:Manage and submit payroll exceptions including:
  • Leave of absence deductions and adjustments
  • Salary continuation payments
  • 401(k) loan deductions deferrals and contributions
  • FSA HSA incentives reimbursements and allowance deductions
  • Other benefit deduction and contribution updates
• Off-Cycle Payroll:Support and coordinate off-cycle payroll ensuring accurate and timely payments outside the regular schedule.
• Stakeholder Coordination:Work closely with HR Benefits Finance and other departments to ensure prompt accurate handling of payroll exceptions and special cases.
• Equity Award Payroll Support: Coordinate with tax finance and rewards team for payroll tasks related to the equity award compensation plan.
• 401(k) Audit Support:Assist with annual 401(k) audits by collaborating with external auditors and internal teams.
• PTO Oversight:Review employee PTO balances identify discrepancies and support resolution.
• Employee Support:Respond to and resolve employee inquiries related to payroll deductions taxation and related issues.
• Workers Compensation: Ensure workers compensation policies and payroll records are kept up to date and compliant with state requirements in all U.S. locations where employees are active.
• Year-End Activities:Support year-end processes including W-2 review tax filings and audits.
• Compliance Monitoring:Stay up-to-date on payroll laws and regulations; ensure ongoing compliance and recommend process improvements.
• Tax & Compliance Coordination:Work closely with the Tax & Compliance teams to ensure all regulatory state and federal tax filings and payments are completed accurately and on time including but not limited to the following responsibilities:
  • Coordinate with internal Tax and Finance teams to confirm that Kyriba has established Employer Tax IDs in all relevant U.S. states and locations.
  • Review and approve state and federal tax elections I-9 forms and employee status changes in Workday.
  • Ensure state tax elections and benefit taxation are updated correctly whenever an employee relocates to a different state.
• Reporting & Analytics:Generate review and analyze payroll reports/data to identify trends discrepancies and opportunities for improvement.
• System Liaison:Coordinate with external providers on system updates issue resolution and process enhancements related to payroll.
• Occasional flexibility required to accommodate international time zones

What you bring

Required Qualifications

• Bachelors degree in Accounting Finance Human Resources or related field or equivalent experience.
• 3 years of payroll administration or management experience preferably in a global and/or outsourced payroll environment.
• Strong knowledge of U.S. payroll laws multi-state payroll and global payroll best practices.
• Prior experience working with external payroll providers (e.g. ADP Paychex or similar).
• Demonstrated expertise with HRIS and payroll systems;Workday experience required(with emphasis on Payroll Leave of Absence and HRIS modules).
• Excellent attention to detail organizational and problem-solving skills.
• Strong communication and interpersonal skills; ability to work cross-functionally and with international teams.
• Proven ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• Professional payroll certification (e.g. CPP FPC).
• Extensive hands-on experience with Workday especially Payroll and Leave of Absence modules.
• Experience supporting both U.S. and global payroll operations (multi-country multi-state).
• Experience with payroll-related audits and compliance processes.
• Familiarity with benefits administration and payroll deduction management.

Our Values Guide Everything We Do

• Think Big & Constantly Innovate: We have the confidence to think big embrace change challenge the status quo and continuously evolve - incorporating new technologies and driving industry progress.

• Put our Customers Needs First: We are passionate about delivering the highest value for our customers and supporting them with end-to-end care throughout their journey with us.

• Act with Integrity: Integrity is at the heart of everything we do. We take personal responsibility for our actions own our decisions and honour each others contributions. We empower each other through honesty respect trust and transparency.

• Work as One Team: We are driven by our common goals and share in each others successes and failures learning and working together as a team where everyone can bring their best selves.

• Strive for Excellence while Having Fun: We enjoy tackling new challenges together and revel in continuous improvement as we deliver with ultimate professionalism the very best for our customers while exceeding our own expectations.

Kyriba offers a comprehensive compensation package including a range of health welfare and wellbeing benefits designed to support both your professional and personal life.

Kyriba believes that everyone has the ability to make an impact and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex race creed color gender religion marital status domestic partner status age national origin or ancestry physical or mental disability medical condition sexual orientation pregnancy military or veteran status citizenship and genetic information.

If you require a reasonable accommodation to complete any part of the application or interview process or to perform essential job functions please contact us at . Requests will be handled confidentially and in accordance with applicable local laws.