Facilities Project Coordinator

Berkeley, CA - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Position Overview

We are seeking a detail-orientedProjectCoordinator to support relocation facilitiesand space management projects at our dedicated client account. This role reports directly to thePMOLeadand requires 100% on-site presence to provide comprehensive coordination support for relocations space planning initiatives and facilities projects. This position focuses on project administration logistics coordination and stakeholder communication while supporting senior project management staff. As part of JLLs integratedworkplacemanagement services this position offers excellent entry-level opportunities in project management and clear advancement paths within our organization.

Key Responsibilities

Project Administration & Support

Assist Project Managerswith day-to-day project coordination and administrative tasks

Maintain project documentation timelines and tracking systems

Prepare project status reports meeting minutes and communication materials

Coordinate project schedules and maintain master project calendars

Track project milestones deliverables and budget expenditures

Support budget tracking and invoice processing for assigned projects

Organize and maintain project files contracts and vendor documentation

Creation of child work orders

Logistics Coordination & Planning

Coordinate logistics for office moves including scheduling equipment and resource allocation

Manage furniture delivery schedules and coordinate with receiving personnel

Schedule and coordinate move activities with building management and security

Prepare move day logistics plans checklists and communication materials

Coordinate elevator reservations parking arrangements and building access

Track and report on move progress and completion status

Support space planning activities and furniture specification processes

Provide escort services as required

Stakeholder Communication & Support

Serve as primary point of contact for day-to-day project communications

Coordinate meetings site visits and project reviews with client stakeholders

Communicate project updates schedule changes and important information to affected employees

Assist with employee communications regarding relocations and space changes

Support change management activities and employee transition planning

Maintain stakeholder contact lists and communication databases

Vendor Coordination & Management

Coordinate with approved vendors for furniture delivery installation and services

Track vendor performance and ensure service level agreement compliance

Process vendor invoices and maintain vendor contact information

Schedule vendor site visits and coordinate building access

Support vendor onboarding processes and documentation requirements

Monitor vendor insurance certificates and compliance documentation

Data Management & Reporting

Maintain accurate project databases and tracking systems

Generate standard reports on project status budgets and timelines

Update space inventory and occupancy databases

Track furniture assets and maintain inventory records

Prepare presentations and visual materials for project meetings

Support data analysis for space utilization and project performance

Quality Assurance & Compliance

Conduct pre-move and post-move inspections to ensure quality standards

Verify compliance with building codes safety requirements and corporate standards

Document project issues andcoordinateresolution activities

Support quality control processes and documentation requirements

Ensure proper project closeout procedures and documentation

Team Support & Coordination

Supportproject management teamwith project coordination and communication

Assist with resource planning and technician scheduling

Coordinate with facilities management team on integrated services

Support training activities and process improvement initiatives

Provide backup support for other project coordinators as needed

Required Qualifications

Experience:1-3 years in project coordination facilities management administrative support or related field

Education:PreferredAssociate Degreeor High School diploma

Organizational Skills:Strong attention to detail and ability to manage multiple tasks simultaneously

Communication:Excellent verbal and written communication skills with professional presentation abilities

Technology:Proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook) project management software and database management

Customer Service:Strong interpersonal skills and client service orientation

Problem-Solving:Ability to identify issues and coordinate resolution with appropriate stakeholders

Independence:Ability to work independently with guidance and direction from senior staff

Preferred Qualifications

Experience in corporate office environments or commercial real estate

Knowledge of office furniture systems and space planning concepts

Experience withWork Ordersystems

Experience with vendor management and procurement processes

Knowledge of building operations and facilities management

Experience with change management and employee communications

Working Conditions

Location:100% on-site presence requiredin Hazelwood Mo.

Schedule:Standard business hours (7:00 AM -4:00 PM) with occasional flexibility for project demands and move activities

Environment:Professional office environment with occasional visits to various building areas during moves and inspections

Physical Requirements:Ability to walk throughout facilities occasional lifting up to 25 lbs. and extended periods of computer work

Client Interaction:Regular interaction with client employees and department representatives

Travel:Minimal travel requirements (less than 5%)

About JLL

JLL is a leading professional services firm that specializes in real estate and investment management. We help clients buy build occupy manage and invest in a variety of commercial industrial hotel and residential properties. As a Fortune 500 company with operations in over 80 countries JLL offers extensive career development opportunities and the stability of a global organization.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Location:

On-site Berkeley MO

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

Required Experience:

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive g...