Administrative Coordinator

MSA has an opportunity for anAdministrative Coordinator in ourMadison WI office. This person will assist our technical professionals with a variety of administrative tasks including word processing event planning and office organization. Working hours are between 8:00am and 5:00pm Monday through Friday with flexibility as needed.

If you are detail oriented with the ability to solve problems consider joining our team!

Who we are:

For over 100 years MSA has helped shape communities through engineering excellence. What began in 1919 with a single practitioner in Baraboo Wisconsin has grown into a robust firm of over 500 employee owners across the U.S.

Our purpose is simple: to make communities stronger safer and more sustainable. We believe in the power of relationships trust and doing the right thing and we take pride in seeing our work come to life.

At MSA we understand that great work happens when you contribute great value and maintain a balanced life and career. Thats why we offer:

• Employee Ownership True Investment: MSA is a 100% employee-owned firm. That means when you join our team youre not just doing a job youre building your legacy and sharing in the success of the firm.

• A Culture of Mentorship and Collaboration: Work alongside a talented cross-disciplinary team that values mentorship professional development and team success.

• A flex time program that empowers you to manage your schedule because life doesnt always fit inside 9 to 5

• A flexible work environment including hybrid and remote options where possible to support your productivity and well-being

Ready to Build Your Career with Purpose

If youre a curious community-minded person who thrives in a collaborative environment and wants to own your work lets talk.

What you will do:

• Assist engineers team leaders IT and marketing as needed as the main point of contact for the office
• Maintain and meet project deadlines
• Develop and maintain office procedures to keep office running smoothly
• Create proofread and format a variety of engineering related documents reports letters proposals etc.
• Scan copy print and file documents including but not limited to contracts and proposals
• Answer all incoming phone calls greet and assist walk-in clients and guests
• Handl incoming and outgoing mail and packages
• Manage and order supplies for office and break room
• Schedule appointments manage schedules for meetings including ordering lunch when needed and planning office social events
• Coordinate corporate events and trainings in the Madison location
• Schedule repairs for general office space equipment and maintenance and coordinate with vendors and suite landlord
• Assist with workstation setup and maintain IT asset inventory along with onboarding new hires
• Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices
• Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team promoting flexibility and opportunities to contribute

What you bring:

• Associates degree or higher in Office Administration Business Management or a related field. Equivalent professional experience will also be considered.
• Prior administrative office experience preferred
• Advanced knowledge of Microsoft Office and Outlook required
• Prior experience with Teams preferred
• Experience in or exposure to construction engineering environmental or architecture fields is valued
• Prior experience with FTP websites and/or ERP database would be a plus
• Prior experience with a PDF editor preferred
• Valid drivers license and personal vehicle are required for routine office errands (mileage is compensated)
• Ability to effectively manage multiple priorities demonstrate attention to detail show self-motivation and communicate clearly across different contexts and audiences.
• The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.

Why MSA

• Better Together: A collaborative environment that values open ideas diversity and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm.
• Multi-disciplinary Opportunities: Follow your interests explore new experiences and apply your skills where they have the most impact.
• Weve Got Your Back: Enjoy support when you need it and independence when you dont. We are 400 strong working as one cohesive team.
• Passion & Purpose: Were passionate about our work and proud of it! Share inspirations geek out and think big with us.
• Pay & Perks: Competitive pay and unique perks that make MSA stand out.
• Communities of Practice: Our think tanks and idea generatorsregular collaboration and learning opportunities.
• Work-Life Integration: Life doesnt stop when work begins. We support your professional and personal balance.
• Commitment to Learning: Ongoing training tuition reimbursement and cutting-edge technology to keep you connected and creative.
• Community Engagement: Giving back through volunteering education STEM outreach and event participation backed by corporate sponsorship and donations.

The hourly rate for this position ranges from $18 to $30 per year commensurate with experience. Higher compensation within this range will be paid to candidates with significant experience and exceptional qualifications.

Best-in-Industry Benefits - Eligible employees enjoy:

• Quality Insurance Options: Medical dental and vision coverage for you and your family
• Paid Time Off: Minimum of 17 days in the first year for full-time employees
• Paid Holidays: 8 holidays per year
• Paid Parental Leave: 2 weeks for both parents with additional time for birth parents under MSAs Short Term Paid Leave
• Supplemental Insurance: 100% paid life long-term disability and short-term disability insurance
• Employee Stock Ownership Plan (ESOP): 100% employee-owned with stock provided at no cost
• 401k Retirement Savings Plan: Generous employer match immediately 100% vested
• Short Term Incentive (STIP) bonus

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. AtMSA we value a diverse inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individuals race color sex gender identity gender expression religion age national origin or ancestry citizenship physical or mental disability medical condition family care status marital status domestic partner status sexual orientation genetic information military or veteran status or any other basis protected by federal state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability please contact us at

Equal Employment Opportunity/Affirmative Action Employer