Administrative Assistant for Office of General Counsel
Share
Job Location:
Garden City, GA - USA
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
The Company
Friedman Vartolo LLP is a fast-growing New York-based law firm specializing in real estate and default services with over 300 employees across six states. While our legal expertise sets us apart its our mindset that drives us forward. We offer a fresh fast-paced energy with a startup vibe that fuels our momentum and shapes how we approach every challenge.
We are a company that chooses to dig deeper solving problems at the root instead of settling for surface fixes. Here there are no passengers because every individual adds value owns outcomes and moves the firm forward. With an underdog mentality we embrace constant elevation always sharpening always climbing and never coasting. When challenges come we row together and lean in as one team to get the job done no matter what
The Position
Friedman Vartolo LLP is looking for an Administrative Assistant to join the Office of General Counsel (OGC). In this role you will provide comprehensive administrative support to the legal department ensuring its smooth and efficient operation. Your responsibilities will include managing a variety of clerical and administrative tasks. The ideal candidate will be highly organized detail-oriented and able to handle sensitive confidential information with the utmost discretion.
This full-time exempt position and is expected to work out of our Garden City office. The standard schedule is 38 hours per week with hours from 9:00 AM to 6:00 PM Monday through Thursday and 9:00 AM to 4:00 PM on Fridays with flexibility to work a hybrid-remote schedule after 90 days of successful employment in good-standing with the firm.
Responsibilities:
- Assist the OGC in managing their calendar including scheduling meetings coordinating appointments and prioritizing tasks.
- Prepare agendas meeting materials and presentations for board meetings client consultations and internal legal meetings.
- Act as the primary point of contact between the OGC internal teams external clients and third-party vendors.
- Draft proofread and edit legal documents correspondence and contracts ensuring accuracy and compliance with firm policies.
- Maintain an organized filing system for both physical and digital documents ensuring legal documents are readily accessible.
- Coordinate with external counsel vendors and other stakeholders as necessary.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Support the preparation and maintenance of corporate compliance documents and filings.
- Help track specific litigation matters for the department keeping relevant stakeholders informed of updates and deadlines.
- Provide general administrative support to the broader legal team as needed.
Requirements:
- Bachelors degree preferred or equivalent relevant experience in a legal or administrative field. Previous experience in a legal or default services firm is a plus.
- Minimum of 3 years experience supporting senior executives preferably in a legal financial or professional services environment.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong written and verbal communication skills.
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision.
- High attention to detail and accuracy.
- Strong ability to handle confidential and sensitive information.
- Familiarity with legal terminology and basic legal processes.
- Professional demeanor with a strong customer service orientation.
- Adaptable proactive and able to thrive in a fast-paced high-pressure environment.
- Strong interpersonal skills with the ability to work well with colleagues and clients.
Compensation/Benefits
Compensation for this position is $20 per hour. We also offer a full benefits package including medical/dental/vision Flex Spending Account fitness reimbursement and 401k with match.
ADA Compliance
Consistent with the Americans with Disabilities Act (ADA) it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application pre-employment testing a job interview or to otherwise participate in the hiring process please contact Recruitment at to request an accommodations.
Location
Garden City office
Required Experience:
Junior IC
Key Skills
- General Counsel
- Legal Case Management
- Legal Drafting
- Litigation
- Intellectual Property Law
- Legal Counsel
- Legal Research
- Securities Law
- Employment & Labor Law
- Real Estate Law
- negotiation
- Contracts
About Company
OUR STORY Founded in 2016, Friedman Vartolo addresses the need for premium legal services in the default servicing industry. Partners Adam Friedman and Ralph Vartolo prioritize […]
