Senior Human Resources Executive

• Assist the Talent Acquisition team in creating bilingual employment contracts and NDAs (Vietnamese and English).
  
• Monitor and file pre-employment requirements; update the new joiner master list.
  
• Update employee profiles in internal systems.
  
• Coordinate laptop issuance and welcome kit distribution.
  
• Send onboarding emails and schedule onboarding meetings.
  
• Support performance management employee engagement and development initiatives.
  

• Prepare and oversee end-to-end payroll processing ensuring accuracy and compliance with local tax and statutory regulations.
  
• Oversee payroll coordination C&B administration and HR reporting.
  
• Manage external and internal stakeholders (insurance payroll etc).
  
• Ensure correct deductions for PIT SHUI and trade union contributions.
  
• Generate electronic payslips and ensure timely salary transfers.
  
• Submit PIT declarations via the GDT portal and apply updated PIT regulations.
  
• Support employees with tax-related queries and coordinate with tax consultants for annual tax forms.
  

• Maintain accurate and confidential employee records in compliance with Vietnams Labor Code.
  
• Manage maternity sick and annual leave processes.
  
• Ensure compliance with latest updated Vietnams Employment Law.
  
• Liaise with local authorities for labor compliance and foreign employee reporting (if applicable).
  
• Prepare COEs and assist with foreign employee documentation.
  
• Respond to employee inquiries on HR-related matters.
  
• Prepare the annual HR budget.
  
• Update HR policies and employee handbook in line with legal changes.
  

• Register employees for Social Health and Unemployment Insurance (SHUI).
  
• Enroll new joiners in private insurance (health and accident/life) after probation.
  
• Notify relevant parties to terminate insurance for separated employees.
  
• Process and issue Exit Clearance and Certificate of Employment (COE).
  
• Collect all company equipment on the last working day.
  

• Manage office facilities and moving.
  
• Manage relationship with Office Building.
  
• Manage pantry supplies.
  

• Update the intranet with HR activities and announcements.
  
• Coordinate employee engagement initiatives.
  
• Organize morale-boosting events and conduct employee satisfaction surveys.
  
• Lead or support CSR initiatives.
  

• Send leave management report to payroll provider every 20th of the month.
  
• HR Weekly report.
  
• Quarterly summary of Exit Feedback.
  

Requirements

• Bachelors Degree in Human Resources Management Business Administration or a related field.
  
• Minimum of 4 -7 years of progressive HR experience with a focus on Employee Relations Learning & Development and Organizational Development.
  
• Certified or strong knowledge of Vietnamese Labor Law.
  
• Fluent in English and Vietnamese with strong Business English proficiency.
  
• Experience in a technology or IT-focused company is highly preferred.
  
• Proven experience coaching and advising managers on performance management team dynamics and conflict resolution.
  
• Hands-on experience with an HRIS (Human Resources Information System); proficiency with SuccessFactors or SAP is a significant advantage.
  
• Deep expertise in employee relations including conducting investigations managing disciplinary processes and resolving complex workplace issues. Comprehensive knowledge of labour laws and regulations is essential.
  
• Strong understanding of performance management principles including the ability to facilitate Performance Improvement Plans (PIPs) and provide constructive feedback. Experience in designing career pathing frameworks and mentorship programs.
  
• Skillfull in identifying training needs designing effective learning solutions and evaluating program effectiveness using key metrics.
  
• Experience supporting annual HR cycles such as salary reviews and promotions. High attention to detail for managing HR data legal documentation and employee records.
  
• Experience in supervising mentoring or coaching junior HR staff.
  
• Excellent verbal and written communication skills with the ability to serve as a trusted and confidential advisor to employees and management.
  
• Exceptional ability to build rapport de-escalate conflicts and navigate sensitive situations with empathy and professionalism.
  
• Strong analytical skills to diagnose complex employee issues and recommend fair compliant and practical solutions.
  
• Unquestionable integrity and ability to handle highly sensitive and confidential information with discretion.
  
• The ability to work in a fast-paced environment manage multiple priorities and adapt to evolving business needs.
  
• French Language is good to have.
  
• Familiar with Microsoft office applications like Outlook MS Office.
  
• Cheerful personality with good interpersonal skills and versatile.