Senior CRM (Hubspot) Specialist

Please note applications for this role will be processed after January 5th

Role:Senior CRM (Hubspot) Specialist

Location:UK London

Job type:Full timePermanent Hybrid

This position offers a hybrid work model allowing flexibility between working from home and our office.

Typically employees are expected to work 2 days in the office per week.

Why QS

At QS we believe that work should empower we foster a flexible working environment that encourages every employee to own their career whilstflourishingpersonally and professionally. Our company values underpin everything we do we collaboraterespectand support each other.

Itsour mission to empower motivated people around the world to fulfil their potential through higher education ensuring that everyone has access to opportunities that change lives.

Our diversity makes us stronger. By sharing our experiences we learn from one another and achieve more together driving progress across the sector.

At QSyoullbe responsible forimplementing real change in the international higher education on meaningful challenges that see a positive impact across the business and the wider sector.

Wereconfidentyoullfeel right at home here. QS was named as one of Newsweeks Top 100 Most Loved Workplaces in the UK (October 2023) recognisingthe respect trust and appreciation that drive our culture every as a gold-accredited Investors in People organisation putting us among the top 28% of workplaces globally itsofficial: QS is a place where everyone can thrive.

As aSenior CRM (Hubspot) Specialist this is whatyoullbe doing:

QS is on a transformative journey to create one connected intelligent commercial ecosystem that enables our teams to scale and deliver at pace. TheHubSpot CRMSpecialistis required totake full ownership of our HubSpot platform and ensure it delivers maximum value across marketing sales service and customer success teams.

In this strategic and hands-on role you will define the HubSpot roadmap implement scalable workflows and manage integrations that connect our tech responsible fordriving data quality compliance and governance while enabling automation and reporting that improve efficiency and visibility across the business.

Acting as the go-to HubSpot expert you will partner with stakeholders deliver tailored training and champion best practices to ensure adoption and continuous improvement. If you have deep HubSpot expertise strong process design skills and a passion for innovation including AI-driven enhancements this is an opportunity to make a significant impact on our growth journey.

The impactyoullmake

In this role you will shape our CRM strategy by defining and executing a HubSpot roadmap that aligns with our growth goals and transforms how we engage customers across the entire lifecycle.

Youlldrive operational excellence by building scalable workflows automations and reporting that empower sales marketing and customer success teams to work smarter and faster. Your dashboards and analytics will enable data-driven decisions giving leadership clear visibility into pipeline health forecasting and GTM performance.

Through training and stakeholder engagementyoullchampion adoption and best practices ensuring HubSpot becomes a trusted high-performing tool across the lead innovation by introducing automation AI-driven enhancements and continuous improvements that elevate efficiency and customer experience. As the go-to HubSpot authorityyoullinfluence how technology supports our commercial strategy and create a culture of CRM excellence.

Role responsibilities

HubSpot Ownership & Strategy

• Act as the internal HubSpot owner ensuring the platform supports all customer-facing teams across marketing sales service and customer success

• Translate business requirements into scalable HubSpot solutions workflows and system configurations

• Define andmaintaina HubSpot roadmap aligned with company growth and strategic goals

• Monitor new HubSpot releases evaluating and implementing features that improve efficiency and adoption.

• Oversee integrations between CRM data enrichment CPQ and BI platforms

Implementation & Optimisation

• Lead discovery workshops with stakeholders to capture requirements and pain points

• Experience of custom development within CRM

• Build optimise andmaintainworkflows automations sequences and reporting dashboards for sales marketing and leadership teams

• Oversee data quality through cleansing deduplication enrichment and governance

• Manage integrations (native and custom) to ensure seamless data flow across systems

• Deliver structured UAT/SIT testing pre-rollout andmonitoradoption post-launch

• Continuously improve lead management pipeline visibility and customer success handoffs.

Stakeholder Engagement & Training

• Act as the go-to HubSpot expert across sales marketingfinanceand operations teams

• Translate technical solutions into clear business-friendly communication for all stakeholders

• Deliver tailored training sessions onboarding guides and best-practice playbooks

• Provide senior leadership with KPI ROI and system performance reporting.

Governance & Best Practice

• Maintain up-to-date HubSpot documentation (architecture workflows data models)

• Ensure GDPR compliance and data management standards across the platform

• Establish HubSpot usage guidelines and enforce best practice playbooks

• Coach teams on HubSpot functionality and adoption of new features.

Continuous Improvement & Innovation

• Identifyopportunities to automate and streamline processes across the customer journey

• Explore AI and other innovations within HubSpot to improve efficiency

• Monitor adoption metrics proactively closing gaps in usage or reporting accuracy

• Champion a culture of continuous learning and platform optimisation across the business.

Key skills and experience

• In depth HubSpotexpertiseacross Sales Hub Marketing Hub Service Hub

• Proven experience implementing and scaling HubSpot in mid-market or enterprise environments with some custom development

• Strong workflow automation and process design experience within HubSpot

• Data management expertise (imports mapping deduplication cleansing governance)
• Analytical mindset with ability to design build advanced and interpret dashboards and performance reports such as forecasting pipeline health and GTM performance

• Strong stakeholder management and communication skills

• Experience delivering training and driving CRM adoption

• Experience managing HubSpot integrations (native or API-based).

Even better but not essential if you have:

• HubSpot certifications (Solutions Architecture Marketing Software Sales Hub Implementation)

• Experience with HubSpot Operations Hub advanced data sync and custom workflows

• Familiarity with APIs or iPaaS tools (Zapiersyncsmart)

• Experience embedding AI into HubSpot workflows (forecasting QA content generation)

• Change management or CRM adoption program experience.

Success measures

Success in this role will be defined by measurable improvements to CRM data quality workflow efficiency and marketing and sales enablement. Key indicators of success include:

• A defined and documented HubSpot roadmap aligned with company growthobjectives.

• Scalable workflows automations and reporting dashboards implemented and adopted across teams.

• Seamless integrations between HubSpot and key platforms (CRM CPQ BI data enrichment).

• High data qualitymaintainedthrough cleansing deduplication and governance standards.

• Accurate actionable reporting delivered to leadership including pipeline health and forecasting.

• Strong user adoption and engagement driven by effective training and stakeholder collaboration.

• Continuous improvements introduced including automation and AI-driven enhancements.
• HubSpot recognized internally as a trusted high-performing system that supports revenue growth.

Please note if youdontmeet all the criteria but believe you have the skills and passion to thrive in this role we encourage you to apply.

So who are we and what do we do

QS is the world leader in higher education services analyticsinsightsand intelligence. From consultancy to student mobility academic partnerships to branding solutions our services power both institutional and individual success.

Werebehind the worlds most widely read university rankings (Meltwater 2023). Our QS World University Rankings reach hundreds of millions shaping decisions and guiding futures.

Since launching in 1990 our impact and influence have only grown. Today we work with more than 2000 of the worlds leading higher education institutions over 12000 employers and governments seeking change and socioeconomic development through higher education.

Join QS andyoulljoin an 800-strong community of problem-solvers creatorscollaboratorsand change-makers based in 40 countries and 11
international offices including Australia Malaysia India Romania Singapore France Germany theUSAand our headquarters in London.

With every talented new hire business acquisition and bold initiative were strengthening our reach and delivering even greater value to institutions and learners worldwide. Are you ready to shape the future of higher education

We take investing in our people very seriously.

As standard you will have:

• Competitive base salary

• Access to an annual bonus scheme (for qualifying roles only)

• 25 days annual leave plus bank holidays increasing to 27 days after 5 years

• Access to a Buy Holiday schemeallowing you to buy up to 5additionalholiday days per year

• Enhanced maternity and paternity leave

• Generous pension through Royal London

• Comprehensive private medical insurance and wellness scheme through Vitality

• Access toQSmiles a discount scheme thatactually makesa significant difference

• Cycle to work scheme

• A vibrant social environment and multicultural and multinational culture

Butthatsnot all. Outside of these standard benefits we also offer resources to allow professional growth and wellness initiatives to nurture a healthy mindset:

• Free subscription to the Calm App the #1 app for sleep meditation and relaxation

• A focus on welfare which is led by our global wellness team with mental health first aiders globally

• Access to a variety of diversity and inclusion initiatives and groups

• Strong recognition and reward programs including a peer-to-peer recognition platform quarterly and annual QS Applaud Awards Connect with your Career annual PD event

• Support for volunteering and study leave

• Free subscription to LinkedIn learning with over 5000 courses and programmes at your fingertips

• Options to join our outstanding global Mentorship programme

Like whatyouveheard Great apply now!

As a candidate we know the application and interview process can be daunting and soitsimportant that you havea great experiencewith us. Our dedicated Talent Team will work hard to ensure you are fully informed at allstagesand you are really excited by this opportunity to do meaningful work in the education space.

Equal opportunities

QS Quacquarelli Symonds is proud to be a fair and equal organisation where everyone has the same opportunity to achieve their full potential irrespective of their background or personal attributes. We celebrate our diversity and believe through sharing our experiences we can learn from one another be stronger together and enable our business to thrive.

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