German speaking Employee Experience Associate (dfm) Berlin based

What is Leapsome

Leapsome is the AI-powered people platform revolutionizing HR for modern teams. Leapsome drives HR excellence and empowers high-performing teams by automating connecting and simplifying every HR process across the employee lifecycle from onboarding and performance management to engagement and development. Built with ease of use in mind our platform ensures high adoption by employees managers and People teams alike.

Our purpose is to make work fulfilling for everyone and our vision is to reshape the future of work by being the leading People platform for HR excellence and high-performing teams. We enable companies to create environments where people can achieve their goals learn and grow together and build genuine motivation & engagement.

Trusted by thousands of organizations globally Leapsome secured $60 million in Series A funding led by Insight Partners in March 2022. This funding allowed us to further develop our intelligent platform create exceptional employee experiences and expand into the US market.

Its an incredibly exciting time to join Leapsome and be part of reshaping the future of work!

Your Opportunity

This role puts the Berlin office and onsite employee experience at the center while also contributing to broader People Operations and Recruiting initiatives.

You will be the driving force behind a high-quality vibrant and well-run office environment while supporting core People Operations and talent processes.

This is a visible hands-on role for someone who thrives in building community creating structure and improving processes equally comfortable organizing office rituals and supporting document management or recruiting workflows.

If you enjoy owning an office atmosphere optimizing experiences and exploring modern tools (including AI in hiring) this role offers real impact.

What is your job

Office Management & Employee Experience

• Own and continuously improve day-to-day office operations

• Ensure the office is professional welcoming and aligned with our culture

• Plan and execute office events team rituals celebrations offsites and community moments

• Create engaging formats that strengthen connection and collaboration

• Manage vendor relationships (cleaning supplies catering facilities etc.)

• Oversee office-related budgets and cost tracking where applicable

• Act as the go-to person for all onsite topics

• Identify and implement improvements that enhance engagement and office culture

• Drive initiatives that make the Berlin office a place people genuinely enjoy working from

People Operations & Recruitment Support

• Support onboarding and offboarding end-to-end including contract preparation documentation and system updates

• Prepare and validate payroll inputs in coordination with external providers

• Support HR documentation contract amendments and terminations in compliance with German labor law

• Act as a local operational contact for employee questions

• Partner with the wider People team to implement global initiatives globally

• Support active sourcing for selected roles

• Coordinate interview scheduling and candidate communication

• Optimize recruiting workflows and documentation

• Explore and help implement AI-supported hiring tools and automation

Who we are looking for:

• Min 2 years of experience in Office Management Employee Experience or People Operations in Germany

• First hands-on exposure to HR administration (contracts on-/offboarding) and ideally first experience in payroll preparation

• Basic understanding of German labor law

• Strong experience coordinating events and managing vendors

• Interest in recruiting processes and modern hiring tools (AI curiosity is a plus)

• Strong organizational and stakeholder management skills

• Proactive hands-on and service-oriented mindset

• High attention to detail and ownership mentality

• Fluent in German and English

• Based in Berlin and comfortable working onsite regularly

Benefits

• Impact: Become part of a fast-growing scale-up taking over the People Performance & Enablement space by making work fulfilling for more than two million people by 2025

• Teammates: Join a diverse and international team of talented smart and kind people

• Feedback and recognition: We value feedback exchange and celebrating successes big and small

• Hybrid model: Enjoy our hybrid model by working from home or in our offices in the heart of Berlin Germany

• Flexible work: Experience a work-life balance with flexible hours and the option of working elsewhere for up to 2 months per year

• Learning and Development: Develop your skills with a yearly development budget of 2000 and access to Good Habitz platform

• Vacation: Take 30 vacation days every year plus public holidays (or upgrade to 40 vacation days at adjusted pay) & benefit from a month-long paid sabbatical after 5 years with Leapsome

• Health & Wellness: Stay active and healthy with a free Urban Sports Club membership and Oliva subscription

• Mental health: Access to 1:1 therapy sessions via our mental health partner plus company workshops and learning pathways on topics like mindfulness and digital wellness

• Corporate Benefits: Get exclusive discounts and deals from our partners.

• Work-from-home stipend: Receive a one-time work-from-home stipend of 1000

• Monthly team activities: Have fun at monthly team activities like kayaking laser tag and game nights

• Competitive pay and pre-IPO equity package

Leapsomes values

We stay true to our values in everything we do at Leapsome.

• Impact is everything We aim high focus on the outcomes that matter and say no to the rest.

• Speed is our advantage We move fast with intent simplifying automating and learning as we go.

• Owners without egos We trust owners and expect excellence in return. We take responsibility individually support each other and win as a team.

• Candid is kind We speak up early and respectfully. We assume good intent stay curious and care about each others growth.
  
  

Excited to be part of Leapsome

Just send us your CV. You wont need to input any information already mentioned on your CV later on - promise!

A cover letter isnt necessary but wed really appreciate a brief answer to these questions: Why Leapsome Why you

We look forward to getting to know you!

You can find more about what our colleagues think about working at Leapsome here Glassdoor Kununu

Dont meet every single requirement Studies have shown that women and people of color are less likely to apply for jobs unless they meet every qualification. If youre excited about this role but your experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.


Help us make work fulfilling for everyone!

At Leapsome we want work to be the best it can be for everyone. We help companies create environments where people can achieve shared goals build authentic relationships learn and grow together.

Put simply; our purpose is to make work fulfilling for everyone. And we know how to get there. But we can only do this by walking our talk and building a diverse and inclusive company where people not just the business thrive.

Apply now or keep scrolling to read more about what makes Leapsome a unique workplace!

Required Experience:

IC