Grants and Contracts Coordinator

TITLE: Grants and Contracts Coordinator

Pay Type: Salary

FLSA: Exempt

COMPENSATION: $53000 - $72000

Minimum: $53000

Midpoint: $63000

Maximum: $72000

REPORTS TO: Director of Grant and Contracts

ORGANIZATION SUMMARY

Housing Forward formally known as Metro Dallas Homeless Alliance (MDHA) is a backbone organization that leads the development of an effective homeless rehousing partnership with 90 public private and nonprofit institutions we make the experience of homelessness in Dallas and Collin Counties rare brief and non-recurring. Housing Forwards team members uphold the Organizational values of Teamwork Equity Servant Leadership and Flexibility.

Housing Forward believes that effective solutions to homelessness are created with communities historically impacted by the systems we are attempting to transform. We strongly encourage applications from people who are representative of the culturally and ethnically diverse communities we work with. This includes people who have lived experience of homelessness.

POSITION SUMMARY:

Under the direction of the Grants and Contracts Manager the Grants Coordinator assists with the daytoday operations of grant reviews and contracts.

ESSENTIAL FUNCTIONS AND RESPONISBLITIES:

Under the supervision of the Grants and Contracts Manager the Grants and Contracts Coordinator will perform the following responsibilities.

• Provide overview of grant management software and grant reimbursement process during partner orientation meetings (during pre-award and award phases)

• Provide assistance to service providers who need help with Amplifund.

• First and second level review of subrecipient documentation submissions

• Assist GCM with subrecipients to ensure compliance with contract terms policies and procedures and provide any necessary technical assistance

• Assist GCM with contract and budget preparation for sub-recipients

• Communicate information and ideas clearly as well as concisely both written and oral

• Manage the internal processes for the Federal State and local grants and various programs administration including working with the GCM to ensure all documents are submitted

• Review subrecipient payment requests

• Communicate with subrecipients to advise on submissions and if any additional documentation is needed

• Pull reports as needed for internal staff and external request

• Data entry and tracking of subrecipient spending

• Monitoring and assessment of subrecipients per the annual monitoring schedule which may include on site visits or virtual review of required documentation

• Review assurances and certifications.

• Assist with the coordination of subrecipients contracts. Ensure all contracts are fully executed accurately filed in agency contract systems and monitored for compliance with renewal and expiration requirements.

• Create subrecipients profiles in grant management software.

• Support subrecipients/subcontractors with gathering the correct backup documentation prior to submitting documents to the Finance staff for invoicing/ billing to funders.

• Reviews subrecipient/subcontractor agreements and other relevant compliance documents to ensure:

• Participate in audit activities as appropriate

• Perform other duties as required or directed

KNOWLEDGE AND SKILLS:

• Detail Oriented: Tendency to be thorough provide needed attention to small important information particularly related to policy and compliance.

• Problem Solver: Ability to use critical thinking skills and creativity to solve challenges.

• Communication: Communicateinformationandideasclearlyaswellasconcisely bothwrittenandoral.

• Agility and Adaptability: Adaptable to change and responsive to incorporating new insights into plans and strategies.

• Willingness to learn: Willingness to learn federal regulations governing grants and contracts and general grants and contracts management processes and procedures.

• Client Focused

• Ability to manage multiple projects

• Able to work in a fast-paced environment

  REQUIREMENTS:

  • Minimum of three (1) years experience with local federal or state grants.

  • Must have reliable transportation valid state issued drivers license and car insurance. Please note that travel within Dallas and Collin Counties is required.

  • Limited requirements must be able to maintain files and lift objects that weigh up to 25 lbs.

WORK SCHEDULE:

• Housing Forward considers normal hours of operation Monday Friday from 8:00am-5:00pm. Some night and weekend meetings might be required to meet the need of partner agencies or to represent Housing Forward at community meetings.

• Employees are able to work both remotely and in the office. Current guidelines state that employees must work at least 3 days per week in the office but this is subject to change. Scheduling should be approved by the supervisor.

COMPENSATION

• The salary for this position is $53000 - $72000.

• Housing Forward has a flexible PTO policy for all full-time employees. The office is officially closed on New Years Day Memorial Day Independence Day Labor Day Thanksgiving Day after Thanksgiving Christmas Eve & Christmas Day. Housing Forward has MLK Jr. Juneteenth and Election Day as Days of Service.

This position is eligible for employer-provided benefits including:

• Employer matched 401k retirement

• Medical/Dental/Vision insurance options available with employer assistance

• Employee Assistance Program

• Employer paid short- and long-term disability insurance.

• Basic life insurance

• Housing Forward will provide a laptop. We will additionally provide the applicant with a phone and/or hot spot if needed.

STATEMENT ON DIVERSITY

Employees of Housing Forward are expected to treat all persons with dignity and respect without regard to race creed color sex religion disability mental illness and/ or addictions (diagnosed or not) age national origin familial status source of income criminal background sexual orientation transgender gender identity or gender expression.

For additional questions about the position please contact Shante Joseph CFO at