Office CoordinatorPeople Coordinator
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Job Location:
Monthly Salary:
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
BigTime is looking for a Part-Time Office & People Operations Coordinator to support our Phoenix office and assist our People team. This is a great opportunity for someone early in their career who is interested in learning more about HR recruiting and talent development while also gaining hands-on experience in office operations.
In this role youll help keep our Phoenix office running smoothly while supporting day-to-day People Operations tasks. Youll work closely with experienced People team members and gain exposure to core HR and recruiting processes in a fast-growing organization.
Who isBigTime
Weve proudly been featured on Incs 500 Fastest Growing Companies in America for 4 years in a row. BigTime Software is the engine behind the greatest consulting firms on the planet delivering back-office time/budgeting and invoicing to over 2500 firms worldwide and tracking over $4 billion in billable time each year. Our flagship product is a SaaS-based system that is custom-built for the professional services industry.
BigTime is a PE-backed company headquartered out of Chicago with offices in Chicago Boston Phoenix and most recently expanding internationally. Weve proudly been named on Crains Best Places to Work 2 years in a row -- if youre motivated to join a hyper growth organization were eager to talk to you.
What Youll Be Responsible For:
Office Coordination
- Serve as the primary on-site point of contact for employees visitors and vendors
- Greet and assist visitors clients and employees
- Manage office supplies inventory mail and package handling
- Coordinate meeting rooms catering and office events
- Maintain office access and security (badges access codes keys
- Support new hire IT onboarding and office setup
- Oversee office equipment maintenance and troubleshoot issues
- Maintain a clean professional and welcoming office environment
- Assist with space planning seating arrangements and office layouts
- Support team-building activities and culture initiatives
PeopleCoordination
- Assist the People team with HR administrative tasks including data entry document management and employee records
- Support recruitment coordination including interview scheduling candidate communication and onsite interview logistics
- Assist with new hire onboarding ensuring a smooth and positive employee experience
- Provide support for talent development initiatives such as training coordination tracking participation and organizing learning sessions
- Help maintain People Ops processes documentation and internal resources
- Partner with People Operations and Recruiting team members on special projects as needed
Who You Are:
- 02 years of experience in an administrative office or people-focused role (or relevant internships)
- Strong organizational skills and willingness to learn
- Friendly professional communication style
- High attention to detail and reliability
- Comfortable working independently while knowing when to ask questions
- Interest in HR recruiting or People Operations is a strong plus
Why This Role Is A Great Fit:
- Hands-on exposure to HR recruiting and talent development
- Opportunity to learn People Operations in a growing SaaS company
- Supportive team environment with room to grow
- Ideal stepping stone into a future People Ops HR or Recruiting role
Applicants must be authorized to work in the U.S.
BigTime Software Inc. is proud to be an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or any other characteristic protected by law.
Your Right to Work - In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
The Director of Security, Compliance and IT, is responsible for overseeing and executing Security, Compliance, and Privacy initiatives across globally distribut...
