Associate Studio Manager

BGB Group

Associate Studio Manager

Our Agency

BGB Group is a healthcare communications agency that offers a wide range of services including
traditional pharmaceutical advertising promotional medical education payer marketing and consulting
services. Known for excellence and professionalism were hired as strategic and creative partners by ourbiopharmaceutical clients to drive category/brand awareness and growth.

Position Overview

Summary

The Associate Studio Manager plays a dual operational creative and leadership role partnering closely with the Sr. Director Studio and Studio Manager to oversee end-to-end production execution and lead night shift operations. This position ensures delivery of accurate high-quality Medical Education Healthcare Marketing and Pharmaceutical Promotional materials across brands while managing workflows resources and priorities.

The ASM/NL fosters strong internal relationships and promotes effective collaboration across Creative Project Management Print Production Editorial and Account Services. Acting as both a Studio leader and hands-on Creative Production Artist this role bridges the gap between creative intent and flawless execution by ensuring brand consistency and regulatory compliance across all deliverables.

This individual must combine strong production craftsmanship with leadership agility guiding production artists and ensuring the integrity of every asset within fast-paced regulated agency workflows.

Competency

Brand and Studio Knowledge

Enforce brand guidelines to ensure visual and tonal consistency across all deliverables.

Demonstrate deep expertise in both print and digital production including file preparation layout design mechanical builds and typography.

Serve as a hands-on Creative Production Artist when required by executing complex mechanicals refining layouts and ensuring all assets meet client and FDA/OPDP standards.

Partner with cross-functional teams to ensure creative and technical alignment on deliverables timelines and regulatory expectations. Expert in Adobe Creative Suite (InDesign Illustrator Photoshop Acrobat). Working knowledge of XD Figma Workfront Ziflow is preferred.

Production & Execution

Oversee daily and nightly execution of Studio work including mechanical builds prepress setup QC final file delivery and version updates.

Translate approved creative concepts into precise production-ready files for both print and digital campaigns while acting as the senior production artist during critical deadlines or off-hours.

Support multiple therapeutic brands and audience segments such as HCP patient caregiver and payer.

Coordinate with Art Directors Copy and Print Production for specifications dielines and release preparation.

Lead the nightly 5:15 PM meeting to assign and monitor project deliverables secure support and escalate issues as needed.

Prepare nightly status reports for Studio management to ensure shift-to-shift continuity and transparency.

Perform hands-on updates resizing and mechanical refinements while maintaining compliance with brand regulatory and MLR standards.

Attend IKOM and Prepro meetings as needed to represent Studio interests.

Provide guidance and QC for production artists work to ensure precision efficiency and brand integrity before final submission.

Maintain a detailed understanding of workflows routing systems and version control processes.

Time Management

Review prioritize and assign incoming work based on project deadlines client needs and team capacity.

Balance leadership duties with hands-on production by actively contributing to or refining creative files.

Triage work requests during the night shift ensuring quick turnaround while maintaining accuracy.

Communicate resourcing needs and workflow bottlenecks to the Sr. Director Studio in real time

Collaborate with the Sr. Director and Studio Manager to plan for workload surges around launches and congresses proactively adjusting staffing and production schedules.

Organization

Maintain Studio server organization and enforce proper file naming archiving and storage conventions.

Ensure consistent version control and seamless file accessibility between day and night teams.

Drive adherence to workflow processes to minimize risk and rework.

Problem Solving / Judgment

Make sound decisions under pressure and adjust priorities as deadlines shift.

Collaborate with Studio leadership to identify propose and implement process improvements.

Serve as the key point of contact and problem solver during the night shift ensuring smooth cross-shift collaboration.

Evaluate and troubleshoot production challenges including color inconsistencies layout conflicts and digital rendering issues while applying both creative and technical problem-solving skills.

Build strong working relationships with all team members through clear respectful communication.

Provide mentorship and real-time feedback to production artists to foster skill development and encourage a culture of excellence and accountability.

Preferred Qualifications

Bachelors degree (Communications Graphic Design or related creative field preferred)

58 years of experience in creative production or Studio operations preferably within advertising medical communications or healthcare marketing

Proven experience leading design and production workflows independently

Expertise in print and digital production with strong understanding of prepress mechanicals responsive design and asset delivery

Strong foundation in creative production artistry and the ability to execute review and optimize deliverables while maintaining compliance and brand consistency

Exceptionally organized detail-oriented and collaborative; excellent communicator and critical thinker

Ability to manage high-volume workloads in fast-paced deadline-driven settings

Willingness to work evening hours regularly; flexibility for weekend or launch-related work as required

Commitment to quality precision and continuous improvement within regulated creative environments

BGB Group is an equal opportunity employer. All applicants will be considered without regard to race color religion sex age national origin citizenship status sexual orientation disability veteran status or any category or class of person protected by law.