Associate Dean, Academic Personnel and Resources, CLASS

Type of Appointment: Full-Time Management Personnel Plan (MPP III)

Anticipated Hiring Amount: $170100 - 181008 annually (Commensurate with qualifications and experience)

Work Hours: Monday Friday 8:00am-5:00pm unless otherwise notified

Recruitment Closing Date: Open Until Filled

Priority Consideration Date: January 20 2026

THE DEPARTMENT:

The College of Letters Arts and Social Sciences at Cal Poly Pomona invites applications for the position of Associate Dean for Personnel and Academic Resources. This is an in-person full-time management position (MPP III). The College of Letters Arts and Social Sciences (CLASS) is dynamic collaborative and innovative. Comprised of twelve academic departments it offers bachelors degrees in the performing arts humanities and social sciences and masters degrees in economics English history psychology and public administration. Single subject credentials are offered in English history/social sciences music and Spanish. CLASS hosts interdisciplinary collaborations with all other Cal Poly Pomona college local school districts community partners and industry partners. With the College of Environmental Design CLASS is the host of the CSU Summer Arts program for 2025-2030. The Deans Office provides leadership and oversight for over approximately 350 faculty in the College (150 of whom are tenured/tenure track) up to 40 staff and instructional research and office spaces in 10 different buildings with multiple revenue streams. The Deans Office leads implementation of the CLASS 2025-2030 Strategic Plan: Connect Elevate Educate. It is also the primary level of evaluation and approval for all personnel and budgetary matters and for all academic matters having to do with students. It is the main liaison between higher administration in Academic Affairs and the departments in the college. Cal Poly Pomona is recognized as one of the most diverse regional universities in the Western United States and offers an affordable life-changing education. Less than 30 miles east of Los Angeles the campus enjoys the excitement of a diverse metropolitan area while retaining the serenity of a foothill community. As a polytechnic university Cal Poly Pomona utilizes a technology-enhanced learn-by-doing approach to education. Students enjoy endless opportunities for involvement in a vibrant and diverse community. As a Hispanic-Serving Institution Cal Poly Pomona is among the top 25 colleges in conferring baccalaureate degrees to Hispanic students.

DUTIES AND RESPONSIBILITIES:

Operational Support

• Serve as HEERA manager for the Deans Office operational staff and all department staff including completing annual performance evaluations of permanent staff as well as more frequent evaluations of probationary staff
• Ensure that the faculty and staff training mandates (e.g. Family Educational Rights and Privacy Act (FERPA) Title IX and CANRA) are met.
• Oversee space resources in CLASS including classroom research and creative activities spaces and offices
• Liaison with College of Environmental Design and CSU Summer Arts to ensure space availability and maintenance
• Ensure the accuracy of the Faculty Activity by Department (FAD) reports and faculty workload
• Ensure that resource allocation processes at the college levels are transparent efficient and effective
• Coordinate emergency preparedness and handle security issues within the college; arrange for emergency preparedness meetings and training and oversee emergency supplies
• Lead conflict resolution and management including grievance issues with staff and faculty (temporary probationary and permanent)
• Assist the Dean and Budget Analysts in managing all CLASS accounts and budgets
• Serve on university committees as a CLASS representative as needed
• Attend Academic Senate Meetings
• Provide reports analysis and strategies for improvement for all of the above

Staff Support

• Oversee staff hiring supervision development and evaluation
• Oversee staff on-boarding and orientation
• Create and implement staff development events and strategies
• Liaise with ELR/EODA on staff concerns
• Serve on department staff hiring committees throughout the college

College Leadership

• Support diversity and inclusive excellence efforts in the College and at the University
• Assist the Dean with strategic planning and providing leadership for college-wide initiatives aligned with the Colleges Mission and Vision
• Serve in collaboration with the Dean and other Deans Office staff as a first line of support for department chairs
• Serve as an active member or chair on committees as assigned
• Represent the Dean or the college at on- or off-campus meetings or functions and sign appropriate paperwork for the Dean in their absence
• Effectively represent the College in university-wide and inter-divisional settings
• Enforce existing policies and practices in the College and improve create and implement new policies initiatives and/or guidelines as needed and appropriate
• Assist with the management of all College operations
• Support the Dean to establish and maintain a professional positive collegial collaborative culture throughout the College
• It is expected that the Associate Dean will be a member of the College leadership team and as such may engage in other activities deemed appropriate by the Dean

Academic Personnel Processes

• Conduct performance reviews of College temporary faculty including annual- and cumulative-evaluation and range elevations
• Manage the hiring and on-boarding of temporary faculty including new lecturer salaries in accordance with college policy and the CBA.
• Oversee and provide support to departments and the Deans Office for the tenure-track faculty search process
• Support chairs in all aspects of academic personnel in collaboration with the Deans Office
• Act as liaison between departments College and Faculty Affairs
• Support the Dean and the College RTP committee in the Reappointment Tenure and Promotion (RTP) process post-tenure reviews market salary increase FERP to ensure timely compliance with relevant Department College University and CSU processes and policies
• Evaluate and provide feedback on department evaluation criteria documents for RTP and Lecturer Evaluations ensuring that they are in accordance College University and CSU processes and policies
• Ensure that Personnel Action Files (PAFs) for tenured/tenure track faculty and temporary faculty are maintained appropriately accessible for review processes and confidential.
• Oversee the processing and implementation of all aspects of faculty leaves and internal and external assigned time (e.g. Sabbatical and difference in pay leaves Research Scholarly and Creative Activity grants (RSCA) family leaves Assigned Time Teacher/Scholar Program Faculty Travel etc.) and academic resources in collaboration with Deans Office Staff
• Work closely with the Associate Dean of Academic Programs to resolve issues between students and faculty
• Oversee the collection of faculty RSCA activities for College University and Advancement reporting purposes
• Assist with the completion of the CLASS Annual Report
• Advise and consult with the Dean on all actions in the above areas

Support

• Support the process of grant writing including workshops or programs to support faculty writing related to grants and scholarly manuscripts
• Serve as a point of contact with the Office of Research for matters related to faculty and student research activities
• Collaboratively develop plans to strategically invest college resources to support RSCA in the college and evaluate and report upon the outcome of those investments
• Facilitate faculty student and staff awards including managing reviews and process
• Chair the College committees as needed

QUALIFICATIONS:

• PhD - Earned terminal degree in a discipline that is offered by or could be hired for an academic position by the college
• PhD - Academic record that supports appointment to a senior tenured position in a department in the college per the departments criteria document.
• Two or more years of continuous and successful administrative experience (experience as an associate dean or department chair preferred)
• Familiarity and experience with procedures and practices as described in the CPP Academic Manual (particularly Policiesand 1377) and
• Significant experience with academic personnel development and evaluation and experience with managing complex budgets and scheduling and
• Documented achievements in leading collaborative and/or cooperative efforts across departments or units as an active listener
• Experience with grants and graduate education and community donor or organizational outreach
• Demonstrated ability to engage in sustained detail-oriented tasks meet deadlines manage conflict including charged situations with ease and poise
• Demonstrated ability to respond to in-person inquiries
• Demonstrated experience in providing supportive supervision of staff
• Experience as a tenured professor at a university
• Demonstrated commitment to student success and commitment to diversity and equity
• Demonstrated strong written and verbal communication skills including both quantitative and qualitative analysis in standard written and spoken English
• Demonstrated commitment to diversity and inclusive excellence including respect courtesy civility appreciation empathy trust inclusion and consultation
• Demonstrated success in planning implementing and sustaining of collaborative initiatives and programs
• Ability to create and implement policies and develop programs and resources that promote and enhance staff and faculty development
• Demonstrated success in prioritizing demands for commitment of time energy and resources to meet College and Division priorities and timelines
• Ability to adapt to changing priorities situations and demands
• Skilled in identifying needed resources and utilizing existing resources efficiently
• Demonstrated positive leadership skills that help others to understand and commit to the vision and goals of the College and University
• Demonstrated skill in creative problem solving and process improvement in a dynamic work environment
• Ability to accept and benefit from constructive criticism
• Strong conflict-resolution skills
• Ability to use data to drive decision making
• Ability to maintain confidentiality and interact well with different university constituencies including faculty staff administrators students and alumni
• Ability to build relationships and contacts both internally and externally
• Ability to interpret technical procedures policies and regulations
• Skill in supporting and advising faculty and chairs and working with other Associate Deans collaboratively and effectively
• Demonstrated success in developing strategies for allocation of resources management and support structures to implement the Colleges Strategic Plan

PREFERRED QUALIFICATIONS:

• Three years of experience in academic leadership/administration (such as department chair associate chair program coordinator
• Demonstrated ability to work with faculty or administrators from multiple departments or units across the University campus
• Experience supervising students and staff in a unionized environment
• Experience with college-level administration such as academic record-keeping course scheduling faculty appointments assessment and student and faculty success efforts
• Experience working in a unionized environment
• A research scholarly or creative activities record that demonstrates excellence in one or more disciplines in the college
• Demonstrated ability to maintain discretion and confidentiality

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to theCalifornia State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to theCalifornia State University Background Check Policy.

CSU Classification Salary Range

The CSU Classification Standards for this position are located on theCSU Classification Standards website. The CSU Salary Schedule is located on theCSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $6891 and maximum $22119 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go theI-9 Acceptable Documents website.

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to theAuthorized University Driver Policy.

Conflict of Interest

This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information go to theCSUs Conflict of Interest Policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July within 30 days of accepting outside employment and upon their managers request. For more information go to theOutside Employment Disclosure policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at theCalifornia Child Abuse and Neglect Reporting Act policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including the Jeanne Clery Campus Safety Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing atCal Poly Pomonas Annual Security ReportandCal Poly Pomonas Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see thePay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at. For more information go toEmployment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visitCal Poly Pomonas Employment Noticesweb page.