Agency Temp

Job Description:

Under the supervision of the Dean of the Professional Education Division (PED) the Assistant to the Dean/Business Administrator offers administrative support manages the daily operations of the PED Office and serves as administrator for business affairs. The PED is a diverse area of Berklee that includes 5 academic departments (i.e. Music Business/Management Music Education Music Therapy Professional Music and Liberal Arts and Sciences) and multiple Institutes (e.g. Institute for Arts Education and Special Needs Music Therapy Institute Berklee Popular Music Institute).

The Assistant to the Dean/Business Administrator performs as administrative deputy to the dean by formulating systems and procedures for the Office; assisting with annual budget planning and management; facilitating the Deans review and approval of all expenditures for the Division; managing the PED purchasing card and processing expenditures/reconciliations; using technology to complete tasks and maintain accurate records; and preparing advanced-level written and creative documents.

Further the Assistant to the Dean/Business Administrator works across the PED and beyond to support and manage annual events special projects reports programs and professional development; support PED hiring; supervise student employees; serve as liaison between internal/external constituents and the Dean; and facilitate contracts and other necessary arrangements for residencies and visiting artists/scholars.

Qualifications:

• College degree required with a minimum of 5 years experience in an academic administrative or office setting.

• Strong interpersonal skills (oral and written communication) in order to work effectively with all levels of College personnel and external contacts.

• Excellent managerial and organizational work habits with an ability to prioritize the flow and execution of information into and out of the office; take on special projects as assigned; demonstrate initiative and follow through; and organize and prioritize the Deans schedule.

• Keen ability to execute tasks effectively under minimal supervision.

• Effective project management skills including organization critical and creative thinking assessment and problem solving.

• Strong budget/finance experience and skills including proficiency in related tasks such as budget monitoring reporting and planning.

• Proficiency in a Macintosh environment including systems for word-processing database management spreadsheet design videoconferencing and creative presentations.

• Dedicated to advancing a diverse and inclusive workplace and to the work of students faculty staff and the institution.

• Ability to exercise professional discretion and confidentiality in supporting executives.

Responsibilities:

• Function as Business Manager and advance the work of the Professional Education Division (PED) Office and Dean.

• Use organizational and project management skills to support a variety of ongoing annual events activities and administrative tasks including major residencies visiting artists staff travel symposia etc. Oversee a system to track all projects/initiatives. Conduct necessary research gather and compile data for projects and offer interpretation and recommendations on behalf of the Dean.

• Manage the Deans calendar and schedule all meetings and appointments (to happen in-person and/or remotely). Facilitate the Deans travel and engagement in professional settings.

• Establish and maintain efficient recordkeeping systems both of hard copy material and electronic data.

• Prepare contracts and other necessary arrangements for residencies and visiting artists.

• Hire train and supervise student employees. When necessary the Assistant to the Dean works with those students toward completion of various projects that are vital to the successful operation of the office.

• Serve as a resource and assist in onboarding and the ongoing training of PED staff across the division.

• Assist in planning monitoring and tracking PED budget prepare budget reports process appropriate documents/statements and maintain accurate records.

• Prepare and edit selected correspondences for the Dean.

• Prepare meeting agendas attend meetings create and distribute minutes.

• Update and maintain the PED website and calendar. Prepare organize and maintain quarterly PED newsletter.

• Represent the Division in all communications (written and verbal) and as a member of various committees and other College initiative groups as needed.

• Other duties as assigned.

Hiring Range:

$42.00 - $50.00 per hour; hourly rate dependent on relevant experience and education.

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This document does not create an employment contract implied or otherwise other than an at will employment relationship.

Diversity Equity Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit qualifications experience ability and job performance. Berklee affirms that inequality is detrimental to our faculty staff students and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race color religion ancestry age national origin place of birth gender sexual orientation gender identity or expression disability genetic information or status as a member of the armed forces or veteran of the armed forces or any other category protected by federal state or local law.

As part of this commitment Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact the Human Resources Team at or call .

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

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