Administrative Support Assistant II Neurology Neurocritical Care

Gainesville, FL - USA

Hourly Salary: $ 22 - 24

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Administrative Assistant II

Job Description:	The Department of Neurology Division of Neurocritical Care is seeking a detail-oriented candidate for an Administrative Support Assistant II position to provide administrative support to the Division Chief faculty and other staff as needed. Responsibilities include scheduling and maintaining calendars meetings and travel itineraries; triaging a high volume of calls; coordinating visitors including travel arrangements and itineraries; assisting with confidential and routine correspondence evaluations reports and emails; and regularly updating bibliographies and biosketches. The individual in this role is expected to work with minimal supervision be proactive in managing assignments and following guidelines demonstrate strong attention to detail communicate concisely when appropriate and possess the ability to successfully manage competing and changing priorities. This role is ideal for candidates with administrative experience in an academic medical environment providing support to physicians faculty or leadership and with proficiency in Microsoft Office 365 (Outlook Excel PowerPoint Word and Publisher). About This Role: Division Chief and Faculty Support Serves as the primary contact and liaison for the Division of Neurocritical Care Division Chief and faculty members. Manages faculty calendars including determination of priorities for all regularly-scheduled and unique meetings and appointments. Coordinates meetings and events including correspondence location and agenda. Works with other departmental and hospital staff to convey and maintain inpatient call schedules. Coordinates travel arrangements including transportation accommodations and itineraries. Assists with confidential and routine correspondence evaluations and reports. Prepares agenda for and compiles minutes from monthly division meetings for disbursement to divisional faculty and staff. Supports annual divisional training course ENLS (Emergency Neurological Life Support). Maintains inventory of office supplies and requests orders/restocks as necessary. Ensures information regarding division is accurate on website. Recruitment Guest and Event Support Arranges travel accommodations itineraries and meetings for faculty candidates and other division guests. Provide event support for faculty searches dignitaries VIPs selected invited guest speakers departmental development alumni and social events to include arrangements for catering invitations etc. May coordinate large scale events in collaboration with faculty such as symposiums for the division. Assists with onboarding new faculty to ensure a smooth transition to the university and area. Travel may be required a few times a year including escorting candidates to Gainesville-based locations. Call Schedule Maintenance for Neurocritical Care Division Working with the division faculty assists with creation of yearly call schedule and entry into EPIC. Manages changes throughout the year in EPIC. Administrative Office Support Assist in answering main line calls with the administrative group. Rotates in mail collection/distribution schedule. Greets/assists visitors to the main Neurology Administrative Offices in the MBI. We Offer Exceptional Benefits Low-cost State Health Plans: Medical Dental and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Package including over 10 paid holidays as well as paid family sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more Tuition Assistancethrough theUF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities including a great school system a lively downtown and a thriving local culture with farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet! For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
Expected Salary:	$22.50 - $24.04 per hour
Minimum Requirements:	High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Preferred Qualifications:	The ideal candidate will possess: Experience within an academic medical environment providing support to physicians faculty or leadership. Advanced knowledge of routine office practices and procedures. Proficiency using Microsoft Office 365 (Outlook Excel PowerPoint Word Publisher) Adobe Acrobat and Zoom Excellent communication organizational and relationship-building skills. Proven ability to: Present a professional demeanor and attitude including maintaining a high level of confidentiality related to sensitive materials and issues Compose professional correspondence and proofread. Complete assignments accurately and with attention to detail. Exercise sound judgment when completing tasks and making critical decisions. Comfortability with learning and implementing new computer programs/software
Special Instructions to Applicants:	To be considered please upload the following documents with your application: Cover Letter Resume Contact information for three professional references This position is eligible for veterans preference. If you are claiming veterans preference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veterans Preference Page for more specific information. If an accommodation due to a disability is needed to apply for this position please call or the Florida Relay System at (TDD). Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Junior IC

Classification Title:Administrative Assistant IIJob Description:The Department of Neurology Division of Neurocritical Care is seeking a detail-oriented candidate for an Administrative Support Assistant II position to provide administrative support to the Division Chief faculty and other staff as nee...

Classification Title:	Administrative Assistant II

Job Description:	The Department of Neurology Division of Neurocritical Care is seeking a detail-oriented candidate for an Administrative Support Assistant II position to provide administrative support to the Division Chief faculty and other staff as needed. Responsibilities include scheduling and maintaining calendars meetings and travel itineraries; triaging a high volume of calls; coordinating visitors including travel arrangements and itineraries; assisting with confidential and routine correspondence evaluations reports and emails; and regularly updating bibliographies and biosketches. The individual in this role is expected to work with minimal supervision be proactive in managing assignments and following guidelines demonstrate strong attention to detail communicate concisely when appropriate and possess the ability to successfully manage competing and changing priorities. This role is ideal for candidates with administrative experience in an academic medical environment providing support to physicians faculty or leadership and with proficiency in Microsoft Office 365 (Outlook Excel PowerPoint Word and Publisher). About This Role: Division Chief and Faculty Support Serves as the primary contact and liaison for the Division of Neurocritical Care Division Chief and faculty members. Manages faculty calendars including determination of priorities for all regularly-scheduled and unique meetings and appointments. Coordinates meetings and events including correspondence location and agenda. Works with other departmental and hospital staff to convey and maintain inpatient call schedules. Coordinates travel arrangements including transportation accommodations and itineraries. Assists with confidential and routine correspondence evaluations and reports. Prepares agenda for and compiles minutes from monthly division meetings for disbursement to divisional faculty and staff. Supports annual divisional training course ENLS (Emergency Neurological Life Support). Maintains inventory of office supplies and requests orders/restocks as necessary. Ensures information regarding division is accurate on website. Recruitment Guest and Event Support Arranges travel accommodations itineraries and meetings for faculty candidates and other division guests. Provide event support for faculty searches dignitaries VIPs selected invited guest speakers departmental development alumni and social events to include arrangements for catering invitations etc. May coordinate large scale events in collaboration with faculty such as symposiums for the division. Assists with onboarding new faculty to ensure a smooth transition to the university and area. Travel may be required a few times a year including escorting candidates to Gainesville-based locations. Call Schedule Maintenance for Neurocritical Care Division Working with the division faculty assists with creation of yearly call schedule and entry into EPIC. Manages changes throughout the year in EPIC. Administrative Office Support Assist in answering main line calls with the administrative group. Rotates in mail collection/distribution schedule. Greets/assists visitors to the main Neurology Administrative Offices in the MBI. We Offer Exceptional Benefits Low-cost State Health Plans: Medical Dental and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Package including over 10 paid holidays as well as paid family sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more Tuition Assistancethrough theUF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities including a great school system a lively downtown and a thriving local culture with farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet! For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
Expected Salary:	$22.50 - $24.04 per hour
Minimum Requirements:	High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Preferred Qualifications:	The ideal candidate will possess: Experience within an academic medical environment providing support to physicians faculty or leadership. Advanced knowledge of routine office practices and procedures. Proficiency using Microsoft Office 365 (Outlook Excel PowerPoint Word Publisher) Adobe Acrobat and Zoom Excellent communication organizational and relationship-building skills. Proven ability to: Present a professional demeanor and attitude including maintaining a high level of confidentiality related to sensitive materials and issues Compose professional correspondence and proofread. Complete assignments accurately and with attention to detail. Exercise sound judgment when completing tasks and making critical decisions. Comfortability with learning and implementing new computer programs/software
Special Instructions to Applicants:	To be considered please upload the following documents with your application: Cover Letter Resume Contact information for three professional references This position is eligible for veterans preference. If you are claiming veterans preference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veterans Preference Page for more specific information. If an accommodation due to a disability is needed to apply for this position please call or the Florida Relay System at (TDD). Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No