Senior Special Events Program Coordinator

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The USC Sol Price School of Public Policy has an immediate opening for a Senior Special Events Program Coordinator to join its team. This position plays a vital role in the success of the Price School with a focus on event production support including but not limited to internal staff meetings and celebrations multi-day admissions recruitment events alumni and donor engagement events and schoolwide signature events such as commencement and addition the position assists with advancement operations duties expense tracking database integration with event planning and communication reporting event invites and RSVP tracking among other assignments.

This position reports directly to the USC Price School Event Manager and responsibilities will require ongoing and proactive collaboration with Admissions and Student Affairs. Attention to detail problem-solving self-motivation creativity positivity and respectful customer and vendor communication are essential skills for any top candidate. This is a full-time hybrid work arrangement position (2-3 campus days weekly) located on the USC Los Angeles University Park Campus and expected to attend regular on-campus events and other in-person planning meetings as requested.

Job Accountabilities:

• Researches and selects venues vendors goods and services. Organizes and facilitates planning meetings with internal/external stakeholders and event staff to establish objectives budgets and goals. Proactively assesses and manages workloads to maximize efficiency and meet event and project deadlines. Develops marketing and promotional campaigns and strategies.

• Tracks reconciles and reviews event expenditures budgets accounts payable processes and payroll. Coordinates and reconciles all travel (e.g. flights ground transportation accommodations reimbursements). Prepares and organizes monthly financial reports and bank reconciliations for events. Ensures consistency and quality of materials communicated.

• Leads the planning coordination and implementation of events and conferences. Represents organizations schools and departments at events and acts as their liaison with suppliers vendors guests and donors. Tracks progress and ensures completion of event projects orders and initiatives. Coordinates logistics and provides detailed instructions to all appropriate stakeholders prior to and during events (e.g. room setups internet and electrical services itineraries conference agendas).

• Liaises with donors sponsors committees and other internal/external stakeholders responding to their needs maintaining and enhancing relationships and resolving any problems that arise. Evaluates and follows relevant procedures and policies in accordance with fundraising best practices to ensure quality control and efficiency in donor service. Creates and implements sponsor displays per agreements and established timelines for deliverables.

• Establishes and communicates event planning and hosting standards. Contributes to an inclusive environment building and maintaining strong cross-functional relationships and a deep understanding of organizational and university cultures. Upholds the principles of the USC Code of Ethics. Demonstrates alignment to strategic plans of the organization and university through words actions and ideas.

Minimum Education: Bachelors degree

Knowledge Experience & Skills

• 2 years of relevant experience required; 4 years preferred

• Combined experience/education as substitute for minimum education

• Experience with special events planning fundraising management or alumni and volunteer relations management

• Experience in project management. Proven scheduling abilities. Ability to effectively manage and develop complex event and program budgets

• Excellent written and oral communications skills

• Excellent planning organizational and interpersonal skills

• Ability to self-manage prioritize work assignments and manage multiple deadlines

• Knowledge of relevant software and databases to support constituent-relationship management (e.g. Salesforce Blackthorn Raisers Edge)

• Email marketing program knowledge (e.g. Mailchimp Constant Contact) and adept in social media marketing

• Detail oriented with excellent written and oral communication skills

• Experience with policy governance democracy or related fields

• Integrity accountability and diplomacy

Compensation:

The annual base salary range for this position is $79766.87 $91040.98. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer equity federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.

About the Sol Price School of Public Policy

Founded in 1929 the USC Sol Price School of Public Policy provides education and conducts research focused on public policy urban planning and real estate development. Ranked 3rd nationwide among 268 public affairs programsincluding #2 in Urban Policy #6 in Health Policy and Management and #7 in Homeland Security and Emergency Managementthe USC Price School advances society through better governance and institutional leadership sustainable urban planning and real estate development and more effective social and health care policy. With a commitment to public service its graduates become leaders in government nonprofit agencies and the private sector while faculty shape policy through innovative fact-based research.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

USC is an equal-opportunity educator and employer proudly pluralistic and firmly committed to providing equal opportunity for outstanding persons of every race gender creed and background. The university particularly encourages members of underrepresented groups veterans and individuals with disabilities to apply. USC will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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