Administrative Assistant (090009)

Anchorage, AK - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

TheDepartment of Military and Veterans Affairs (DMVA)Division of Administrative Services (DAS)
is recruiting for anAdministrative Assistant 1!

This position is in theGeneral Government (GGU)bargaining unit at a range 12.

This position is open to Alaska Residents only.
Please check ourDefinition FAQ to determine if you qualify.

What You Will Be Doing:
As the newest member of our team you will be stepping into a crucial role as the primary point of contact for DAS. Your contributions will be essential in providing vital administrative support to our leadership and division team. Your duties will include serving as the welcoming face of DAS by greeting visitors with professionalism and efficiency; drafting and

Our Mission and Our Culture

The Division of Administrative Services (DAS) continues to provide outstanding support to our division team supervisors and leadership by delivering exceptional administrative services. As a highly motivated customer-service-oriented agency DAS relies on the Administrative Assistant 1 to play a vital role in ensuring smooth operations and effective communication enhancing efficiency and responsiveness across the division and supporting Alaskas military and veteran population through reliable service and dedication and managing a variety of correspondence to ensure clear and accurate communication; overseeing the timely and accurate submission and processing of staff timesheets; arranging and coordinating travel logistics for leadership and staff to
ensure smooth and efficient journeys; and assisting with various aspects of our recruitment efforts to help build and maintain a strong team.

In addition to these core administrative duties you will play a particularly important role in supporting the activation process of Alaska Organized Militia members into State Active Duty. This will involve ensuring smooth coordination and
clear communication throughout these critical procedures.

The Benefits of Going Our Team:
As a valued member of the DAS Administrative section this role offers a meaningful opportunity to contribute to a vital mission while fostering self-growth and career advancement through extensive training and development. Working closely with a dedicated administrative team under the guidance of the Administrative Officer 2 you will gain valuable experience and skills supported by competitive benefits such as paid leave retirement options and comprehensive health plans that promote your overall wellbeing.

The Working Environment You Can Expect:
DAS is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking/ jogging trail and have access to a no-cost fitness center at the Army National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees to accomplish our mission while maintaining a healthy work-life balance.

Who we are looking for:
We are interested in candidates who possess some or all of the following position specific competencies:

Interpersonal Skills:Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
Self-Management:Sets well-defined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Attention to Detail:Is thorough when performing work and conscientious about attending to detail.
Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
Customer Service:Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

If you can see yourself in this role we encourage you to apply!

To view the general description and example of duties for the position please go to the following link: :

SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE*

The successful applicants must pass a federal background check in order to qualify for military base access which is required with this positions work location on base. The background check may include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License proof of vehicle insurance and a valid State of Alaska vehicle registration.

*State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the States control.*

Special Note:In addition in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process a background check investigation including a criminal records check will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.

Minimum Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

Additional Required Information

Please read the information below carefully. This applies to your application submission:

Ensure your application meets the minimum qualifications for the job class carefully review the job description and compare it with your work history training education licenses and certifications. Highlight relevant experiences and credentials that directly align with the job requirements and organize them clearly in your application to demonstrate your qualifications effectively.

Required documents due at the time of interview:

If you are a current or former State of Alaska employee provide your last two(2 performance evaluations or if you have never been employed with the State please provide two (2) professional letters of recommendation ifevaluations are unavailable.
Three (3) professional references we may contact by phone (must include position titles and your current supervisor andone former supervisor).
Only include transcripts if using education to meet minimum requirements.
Valid Real IDDrivers License.

Note:You will not need to bring these documents if you have already attached/submitted with your application package.

Special Requirements for the Position:

You may travel to remote areas of the state to support the Departments missions. They may travel to Juneau Fairbanks and other out of state locations for coordination and training. They may travel to different divisions/components by car or light truck for pickup and delivery of mail and face to face meetings. DMVA is housed on the Joint Base Elmendorf-Richardson military base. The incumbent must be able to pass security check to access this federal military installation. Adherence to special security guidelines protocol etc. for Joint Base Elmendorf-Richardson needs to be followed. Civilian workers support the administrative functions of the department which includes National Guard and Homeland Security and requires confidentiality and the ability to work in a combined civilian and military work environment.

Bargaining Unit:
If you are acurrent state employee please mark the union you are a member of at the time of application. If you arenot a current state employeedo not complete this question.

Education:
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application submitted to the contact information below or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application email or fax it to the contact provided in the job posting.

Special Instructions for Foreign Education:
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Note:The State of Alaska does not provide VISA Employer sponsorships.

Work Experience:
If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

Note:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Multiple Vacancies:
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Application Notice:
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: Statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aids or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

Notice:
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains.

For information on allowing emails from the domains visit the Lost Password Help page located at: Information

Workplace Alaska Application Questions & Assistance:

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska Hotline at 1- (toll free) or if you are in the Juneau area.
Requests for information may also be emailed to:
For applicant password assistance please visit: Information

Jin Chong

Administrative Officer 2

Phone:

Work Email:

Required Experience:

Junior IC

Job Description TheDepartment of Military and Veterans Affairs (DMVA)Division of Administrative Services (DAS) is recruiting for anAdministrative Assistant 1! This position is in theGeneral Government (GGU)bar...