Confidential Administrative Assistant to the Assistant Superintendent for Student Services

Position SummaryTiverton Public Schools is seeking a highly organized detail-oriented and professional Confidential Administrative Assistant to the Assistant Superintendent for Student Services. This position provides high-level confidential administrative and compliance support to the Student Services Department including special education Early Childhood (ages 35) related services Section 504 special education census coordination Medicaid reimbursement activities and compliance support aligned with Rhode Island Department of Education (RIDE) special education monitoring successful candidate will demonstrate discretion strong organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced educational environment while handling sensitive student and staff Duties and ResponsibilitiesAdministrative & Operational SupportProvide confidential high-level administrative support to the Assistant Superintendent for Student ServicesManage calendars and schedule meetings including Child Find meetings evaluations eligibility determinations IEP meetings annual reviews and re-evaluationsPrepare proofread and maintain correspondence reports and confidential student recordsServe as a professional point of contact for families staff outside agencies and community partnersArrange student transportation for in district and out of district studentsResponsible for purchasing and inventory of testing/curriculum materials and general department suppliesCoordinate and process outside placement and evaluation referralsSpecial Education Compliance & RIDE Monitoring SupportSupport compliance with RIDE special education monitoring indicators by assisting with documentation organization of records and tracking of required timelines (evaluations eligibility IEP reviews and re-evaluations)Utilize the ASPEN Student Information System to enter maintain reconcile and verify special education and related services data ensuring accuracy for compliance reporting and monitoringAssist with maintaining documentation that demonstrates implementation of IEP services including service schedules provider documentation and related records as directedSupport preparation for RIDE monitoring audits corrective action plans and follow-up documentation under the direction of Student Services leadershipProvide technical support to special education teachers and support staffSpecial Education CensusCoordinate and support the districts Special Education Census including data verification reconciliation within ASPEN collaboration with building administrators and preparation of documentation required for RIDE submission and monitoringEnsure alignment between census data IEP documentation and state reporting requirementsEarly Childhood (Ages 35) & Child FindMaintain records related to Early Childhood special education and Child Find including referrals evaluations eligibility documentation and service timelinesAssist with documentation organization required for RIDE Early Childhood monitoring and reportingHandle all aspects of preschool tuition payments and record keepingMedicaid & Fiscal SupportSupport Medicaid billing and reimbursement processes including documentation tracking coordination with providers and compliance with state and federal Medicaid requirementsCoordinate contracts invoices purchase orders and budget-related paperwork for Student ServicesHomeschooling Requests & OversightServe as the primary point of contact for homeschooling notifications and requests submitted to Tiverton Public SchoolsReceive log track and maintain homeschooling intent forms and required documentation in accordance with TPS Policy & Rhode Island General Laws Review submissions for completeness and compliance flagging missing information and coordinating follow-up with families as neededCoordinate communication between families building administrators Student Services staff and the Assistant Superintendent regarding homeschooling approvals questions and timelinesMaintain accurate records of homeschooled students including enrollment status documentation and correspondenceSupport administrative processes related to re-entry into district schools including record reconciliation and notification to appropriate staffEnsure homeschooling documentation is organized and readily available for audit monitoring or reporting purposes as requiredConfidentiality & Professional StandardsMaintain confidentiality in accordance with FERPA IDEA RIDE regulations Early Childhood requirements Medicaid guidelines and district policiesPerform other duties as assigned by the Assistant Superintendent for Student Services

Required Experience:

IC