Studio Manager & Executive Assistant

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Industrial Brothers

Overview

Industrial Brothers is seeking an organized people-savvy Studio Manager & Executive Assistant to be the heartbeat of our studio. This role is primarily on-site ensuring our physical workspace runs smoothly our culture is felt day-to-day and our leadership team is supported with confidence and care.

This position blends office operations executive support recruitment coordination social media storytelling and culture-building. The ideal candidate thrives in a creative environment enjoys being the go-to person and knows how to keep many moving parts aligned. While some virtual coordination is required the studio is your home base.

Key Responsibilities

Office Management & Studio Operations (Primary Focus)

Serve as the on-site office lead ensuring the studio is welcoming organized secure and fully operational.
Act as the primary liaison with building management addressing facilities maintenance and common-space needs.
Manage reception mail courier packages deliveries and general studio administration.
Oversee cleaning services studio upkeep and workspace readiness.
Manage security systems including key fobs access cards and visitor protocols.
Maintain studio policies procedures and health & safety planning.
Negotiate with vendors and manage ongoing relationships with suppliers and service providers.
Keep company contact lists and internal resources up to date.

Executive Assistant Support

Provide direct administrative support to the Chief Creative Officer (CCO) and Chief Operating Officer (COO).
Manage calendars meeting coordination scheduling and meeting logistics.
Assist with preparation of materials follow-ups and light project coordination.
Support senior leadership with ad-hoc initiatives and confidential matters exercising sound judgment and discretion.

Recruitment & People Support

Coordinate recruitment logistics including interview scheduling candidate communication and onboarding support.
Welcome new hires into the studio ensuring a smooth and engaging first in-office experience or virtual for remote colleagues.
Act as a friendly point of contact for employees supporting day-to-day questions and studio needs.

Culture Building & Social Media

Help shape and sustain a positive creative studio culture through events celebrations and daily touchpoints.
Plan and organize in-studio and hybrid events celebrations and team moments.
Organize internal communications related to studio updates and announcements.
Curate and schedule content for Instagram LinkedIn Facebook and other social platforms to showcase studio life culture and creative work.
Partner with leadership to tell the Industrial Brothers story through thoughtful on-brand content.

Virtual & Administrative Support (Secondary)

Support virtual coordination where needed including remote meeting setup and digital communication.
Maintain digital files calendars and shared resources that support both in-studio and remote team members.

Skills & Experience

Positive proactive and people-oriented with a natural can-do mindset.
Strong organizational and multitasking skills with exceptional attention to detail.
Confident communicator with strong written and verbal skills.
Comfortable handling confidential information with discretion and professionalism.
Social-media savvy with a strong sense of tone visuals and storytelling.
Proficient in Microsoft Office and common workplace tools.
Ability to adapt quickly in a fast-paced creative environment.
Appreciation for animation storytelling and childrens entertainment.
Photoshop or basic design skills are an asset.
3-5 years of experience in office management executive support or administrative roles preferably within entertainment media or creative industries.

Required Experience:

Manager

Industrial BrothersOverviewIndustrial Brothers is seeking an organized people-savvy Studio Manager & Executive Assistant to be the heartbeat of our studio. This role is primarily on-site ensuring our physical workspace runs smoothly our culture is felt day-to-day and our leadership team is supported...