LMS Administrator

• Hybrid minimum of two days onsite in the Lakewood office

• Work unit core business hours Monday-Friday 8:00 a.m. - 5:00 p.m. with some flexibility available

Learning Management System Administrator

This position is the primary Learning Management System (LMS) administrator for the Department. The position interacts with staff from all divisions in identifying system issues opportunities for improvement and daily uses. The LMS administrator maintains all aspects of the LMS including user accounts training courses reporting and the performance management online system. This position is responsible for the upkeep configuration and reliable operation of the CDPS LMS.

• Ensures the LMS is performing as intended by managing systems and collaborating with the vendor support team

• Manages offerings in the LMS including whats available and to which audiences; adding new on-demand classes; supporting content developers; retiring courses

• Supports typical end-users when they need support (e.g. log-ins and navigation)

• Supports content creators load and manage content run reports and manage their external users (e.g. DCJ provides classes to the public through the LMS including issuing certificates and running reports for accreditation)

• Creates/maintains resources to help users (decide when to use existing resources and when we must rebrand update or start from scratch)

• Administers the LMS performance management program including initiating plans progress reviews and final evaluations; crafting communications; troubleshooting individual and system issues; and generating reports for leadership and the State

• Administers CDPS Policy Acknowledgement system

• Maintains stakeholder dashboards (e.g. external users PMP data)

• LMS migration: collaborate with leadership OpX and OIT; archive data; provides user resources

Training and Event Support

The CDPS Employee Engagement Team including Communications hosts multiple development and engagement opportunities across the year. Supporting events with purchasing scheduling venue selection information review and document preparation is critical to the success of the team. Performs other duties as assigned.

• Creates official function forms in Concur

• Creates learning materials in collaboration with the session development team

• Orders materials from IDS and other vendors

• Tracks expenses against budget with proper coding

• Secures locations for in-person events including official function forms signatures through contracts office catering and technology

• Communicates with training/event participants proactively and responsively (e.g. reminder emails satisfaction surveys directions meal selections parking overnight accommodations)

• Works several months ahead of events to ensure venue catering and materials will all be reliably in place

• Serves as producer for online events and training including managing technology

HR Systems and Reporting

This position ensures that the LMS data is coordinated with other CDPS and State systems for accurate employee rosters and transfer data (e.g. performance ratings). This position also runs reports as needed from the LMS for internal and external customers.

Communications and Intranet Support

Responsible for supporting the CDPS Communications Manager and Employee Engagement Team provide timely accurate information flowing and accessible.

Note to be considered for this position you must meet one of the following options for consideration.

Proven Experience Knowledge Skills

• Seven (7) years of professional experience with at least three (3) years in LMS operation functional aspects vendor negotiation content creation maintenance account management and technical support.
  

OR Education and Experience Knowledge Skills

• Bachelors degree from an accredited institution in any field and three (3) years of professional experience in LMS operation functional aspects vendor negotiation content creation maintenance account management and technical support.

Preferred Qualifications and Competencies

• Expert LMS system knowledge especially in SABA the CDPS Learning Management System.

Conditions of Employment

• Applicationsare considered complete and accurate at the time of submission. Therefore additional informationmay notbe solicited or accepted after your application has been received.

• Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.

• Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

• Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.

• Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.

• Resumes Cover Lettersor other documents submittedwillnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

• Notifications:All correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

• Comparative Analysis Stepsmayinclude:

  • One-way recorded video interview - January 8-12

  • Structured application review by a panel of SMEs - January 14-20

  • Panel Interview - January 28-30