Executive Assistant

Chennai - India

Monthly Salary: INR 4 - 80000

Experience Required: 1-3years

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

The Executive Assistant will work closely with the Director (Co-Founder / Executive Director) and shall provide management and executive support in a one-to-one working relationship. The person will act as the nodal point of contact for internal & external constituencies on all matters pertaining to the Director. The person must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The applicant shall interact/work with people including employees volunteers donors partner organisations corporates and vendors.

Primary responsibilities include but are not limited to:

Researches prioritizes and follows up on all matters and concerns addressed to the Director/Co-Founder including those of a sensitive or confidential nature and recommends appropriate course of action referral or response.
Assists in coordinating the agenda of management team and staff meetings; summarises the minutes of meetings and follows up on closure of the actionable in a timely manner.
Works closely and effectively with the Director to inform upcoming commitments and responsibilities following up appropriately. Acts as a barometer having a sense for the issues taking place in the environment and keeping the Director updated.
Completes a broad variety of administrative tasks for the Director including managing email appointments completing expense reports composing and drafting communication and compiling documents & reports.
Coordinate with other staff members and volunteer leaders to monitor track and report periodically on the progress / performance of
programmes / initiatives.

Educational Qualification/Experience:

Any graduate
Holding a Masters in Business Administration will be an advantage.
More than 3 years of relevant work experience

Knowledge & Skill sets required:

Strong organizational skills with excellent attention to detail.
Creative and be able to enjoy working within a small entrepreneurial environment that is mission-driven results-driven and community oriented.
Possess the ability to exercise good judgment in a variety of situations and the ability to maintain a realistic balance among multiple priorities.
Strong interpersonal skills and the ability to build relationships with stakeholders including staff volunteers external partners and donors.
Expert level written and verbal communication skills.
Excellent computer skills
High Emotional maturity
Forward looking thinker who actively seeks opportunities and proposes solutions.
Resourceful responsible and self-starting

Others:

Scope : Full Time
Age Criteria : None
Reporting to : Executive Director/Co-Founder
Expected Joining Date: Immediate
Location: Chennai/Virtual
Minimum Commitment (in years) : 3

Required Skills:

Executive Assistant

Required Education:

Graduation / Post Graduation

Primary responsibilities include but are not limited to:

Researches prioritizes and follows up on all matters and concerns addressed to the Director/Co-Founder including those of a sensitive or confidential nature and recommends appropriate course of action referral or response.
Assists in coordinating the agenda of management team and staff meetings; summarises the minutes of meetings and follows up on closure of the actionable in a timely manner.
Works closely and effectively with the Director to inform upcoming commitments and responsibilities following up appropriately. Acts as a barometer having a sense for the issues taking place in the environment and keeping the Director updated.
Completes a broad variety of administrative tasks for the Director including managing email appointments completing expense reports composing and drafting communication and compiling documents & reports.
Coordinate with other staff members and volunteer leaders to monitor track and report periodically on the progress / performance of
programmes / initiatives.

Educational Qualification/Experience:

Any graduate
Holding a Masters in Business Administration will be an advantage.
More than 3 years of relevant work experience

Knowledge & Skill sets required:

Strong organizational skills with excellent attention to detail.
Creative and be able to enjoy working within a small entrepreneurial environment that is mission-driven results-driven and community oriented.
Possess the ability to exercise good judgment in a variety of situations and the ability to maintain a realistic balance among multiple priorities.
Strong interpersonal skills and the ability to build relationships with stakeholders including staff volunteers external partners and donors.
Expert level written and verbal communication skills.
Excellent computer skills
High Emotional maturity
Forward looking thinker who actively seeks opportunities and proposes solutions.
Resourceful responsible and self-starting