HR Manager

Do you want your voice heard and your actions to count

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.

Join MUFG where being inspired is expected and making a meaningful impact is rewarded.

OVERVIEW OF THE DEPARTMENT/SECTION
Provision of all HR related support to employees and managers across the EM region including:
Human Resources Risk and
Governance oversight;
Compensation and benefits management
including monthly payroll and group
insurances;
Human capital planning; Learning and Development;
HR advisory; Staff mobility and career development;
Management of recruitment and onboarding;
Immigration and other start-up/relocation
support for MUFG EM staff; and
Development implementation of HR
related policies and procedures;
Leaver/ post-employment management.
Management and resolution any
employee relations across the region;
NUMBER OF DIRECT REPORTS
One (1)
MAIN PURPOSE OF THE ROLE
To lead the Human Resources function and to manage the day to day operations in accordance with internal
and external rules regulations and laws of KSA. Responsibility for implementation of the Banks global and
regional human resources strategy within the KSA Branch.
KEY RESPONSIBILITIES
Essential Functions*:
On-boarding and Off-boarding
Manage local recruiting activities posting positions in compliance with local laws liaison with 3rd
party recruitment companies maintaining strong network and acting as conduit in the recruiting
process.
Conduct HR interviews as part of the recruitment process advising on candidate suitability in line with
the Global capability matrix.
Extending offers to new hires (following comp package approval from MENA/London HR).
Drafting/reviewing employment contracts and contract packs following up on the submission of
documents by pending hires.
Keeping managers advised on the status of new hires/transferees.
Ensuring all new existing and departing employee data records are kept up to date
ensure leaver details are also processed for departing employees.
Initiation and on-going monitoring of relocations and destination services as necessary for new
joiners/transferees including on-going support of Japanese Expatriates.
Overall management of immigration on-going immigration activities.
Conducting exit interviews with employees ensuring all company property is returned back to the
Branch.
Coordinate the international transfer process by working closely with the home country HR (where
applicable) the destination services and shipping company and dealing with any relocation issues as
they arise.
Ensure all new employees and leavers paperwork is provided in orderly fashion to the GRO for filing
Preparing and delivering the employee induction programme.
Follow up with departed employees to close any outstanding HR matters.
Advisory
Acting as a key point of contact for employees and line managers providing advice and support for
HR related matters such as HR policies and procedures.
Dealing with employee relations issues following the Banks internal policies and in line with local
laws and regulations.
Compensation and Benefits
Processing of monthly payroll in partnership with 3rd party payroll provider. Ensuring monthly sign
off provision of reporting to Finance.
Processing of salary payments in accordance with WPS.
Management of GOSI system updates monthly payments registrations de-registrations.
Management and processing of HR related invoices and submission to Finance for payment.
As required by Head of HR MENA manage renewal process for relevant insurance policies for the
Branch in line with the budget.
Support the Head of HR MENA in the compensation review process. Ensuring McLagans data is
detailed in compensation review sheets. Support in the preparation of key compensation
documentation reporting and procedures particularly in relation to deferred compensation.
Participate in the delivery and communication of compensation and benefits to staff
Lead coordination in the annual compensation and benefits surveys for the Branch as required.
Manage any employee engagement initiatives.
Learning and Development
Support in the implementation of Branch training and development initiatives.
Lead the design and/or coordination of individual training courses where assigned by the Head of HR
MENA.
Coordinating logistical arrangements for any external training provisions and delivering training where
appropriate.
Management of the Branchs KPI setting interim review and year-end review processes in
accordance with EMEA wide deadlines. Ensuring 100% completion in accordance with the Branchs
BSC. Coordination of draft performance ratings for MENA calibration process.
Coordinate the Branchs annual talent review as part of the Global Talent Review process.
IT Systems and Reporting
Back up to the GRO in the execution of changes of employee data records held such as cost centre
changes transfers terminations joiners compensation passport visas salary information etc.
Attend to employee/manager queries related to any HR related systems.
Liaise with the London HRIS team to manage the administration and maintenance of the HR intranet
site and ensure information published is up-to-date for employees to access as may be required.
Maintenance of all trackers/reports which are to be used by the HR team or distributed outside of HR.
Lead management of Japanese expatriate tracker.
Updating relevant HR trackers as required such as recruitment tracker employee relations etc.
Ensuring the Branch maintains appropriate levels of Saudisation to ensure the Branch activities
continue without issue.
Maintenance of appropriate employees records for compiling for internal/external reporting as
required.
HR Risk and Control
Ensure audit compliance of employment files. Manage internal and external audit HR related
requirements ensuring preparation ahead of audits is completed in a timely manner.
Support the Head of HR MENA in the drafting of HR policies and procedures are up to date.
Assist in establishing new processes and procedures as required for legal regulatory efficiency cost
saving purposes.
Ensure HR Operations manuals are in place for the Branch and ensure updates are completed in a
timely manner. Maintenance of an ops update tracker for on-going changes which may need to be
made to HR procedures.
Responsible to work effectively for fraud prevention and detection. This should also include making
sure staff customers and other stakeholders such as key contracting parties are made aware of fraud
and prevention techniques
Miscellaneous
Support the Head of HR MENA in the rollout of any Global/EMEA HR Initiatives and lead where
requested.
Support the Head of HR MENA in the implementation of the regional HR agenda and lead initiatives
where requested.
Provide general administration support such as answering telephone calls dealing with
correspondence/letters updating HR documents organizing meetings and conference calls
checking invoices for payment.
Participate in annual review processes including performance review salary and bonus review
promotions.
Ad-hoc projects and tasks as required by the Head of HR Emerging Markets.
Ensuring the HR function policies and procedures continue to be in line with laws and regulations of
KSA reporting to the Head of HR Emerging Markets for any changes in these.
Support the Head of HR Emerging Markets in the direct and indirect personnel expenses budgeting
and re-forecasting for the termly annual and Mid-Term Business Plan for the Branch.
Create necessary strategies and policies in collaboration with the related parties under the guidance
of the Head of Riyadh Branch and/or senior management and Head of Human Resources Emerging
Markets.
Educate junior staff and improve their skills and working capabilities so that improve the total staff
standard.
Support the Head of Internal Control by taking lead and contributing to establish Riyadh Branch and
in particular Human Resources as the best working place in MUFG
Always have the willing to help attitude and try to find issues and solve them for the improvement.
To provide coverage for the HR Analyst in their absence
Broader MENA and EMEA Collaboration (Local Function Head)
Responsibility for implementing initiatives to support your functions strategic vision (global and
regional) in your location providing your team and colleagues with the necessary support to realize
and implement those visions and initiatives effectively and collaborating with relevant MENA function
leadership as appropriate.
Responsibility for consultation with and reporting to the MENA Function Head taking direction and
giving feedback on matters relating to local operations with the aim of embedding consistency in the
operation of functions across EMEA offices. Matters for consultation and reporting will be undertaken
in accordance with your divisions governance framework and any other relevant frameworks.
Lead and/or take part in the functional periodical meetings to enhance functional communication in
both the MENA and broader EMEA region
Data Protection
Acting as the data protection business process owner (BPO) for Human Resources Department with
responsibility for the following:
complying with the transparency requirements (as detailed in the Data Protection Policy);
ensuring there are lawful grounds for processing personal data;
ensuring personal data are used and stored in accordance with the purposes communicated to
individuals;
ensuring data being collected are relevant and not excessive for the purpose for which the personal
data were collected;
taking reasonable steps where appropriate to ensure data is kept accurate and up to date;
ensuring in consultation with Systems as necessary that personal data are adequately protected
against accidental or unlawful processing and against destruction accidental loss or damage;
undertake privacy impact assessments when there are significant changes to the business process
in consultation with the DPOs;
ensuring personal data is not transferred to locations not deemed to have adequate protections
where transfer restrictions apply; and
ensuring that personal data are not retained for longer than necessary; and
ensuring that their records of processing activities (RoPA) are kept up to date and accurate.

WORK EXPERIENCE
5 years experience as an HR professional ideally within Financial Legal or professional services
Experience of managing and developing others
EDUCATION AND SKILLS
Degree/Masters in HR or HR related subject
Professional HR qualifications such as CIPD preferred
Strong knowledge of the rules and regulations of KSA in respect of employment and immigration.
KSA National
Fluency in English and Arabic
Proficient in Microsoft Office with Excel skills at an intermediate level
Strong attention to detail
Excellent communicator
Client oriented and experience of stakeholder management
Project management skills
Strong people management skills
PERSONAL REQUIREMENTS
Personal alignment to MUFG Values:
Integrity & Responsibility
Professionalism & Teamwork
Challenge ourselves to grow
Personal alignment to MUFG Cultural Principles:
Client Centric
People Focused
Listen Up Speak Up
Innovate & Simplify
Own & Execute
Other essential requirements:
Excellent communication skills
Results driven with a strong sense of accountability
A proactive motivated approach.
The ability to operate with urgency and prioritise work accordingly
Strong decision-making skills the ability to demonstrate sound judgement
A structured and logical approach to work
Strong problem-solving skills
A creative and innovative approach to work
Excellent interpersonal skills
The ability to manage large workloads and tight deadlines
Excellent attention to detail and accuracy
A calm approach with the ability to perform well in a pressurised environment
Strong numerical skills
Excellent Microsoft Office skills
PERFORMANCE AND DUTIES
The role holder will be assessed in accordance with their employing entitys performance framework and
process with relevant input obtained from the dual hatting entity as relevant.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued respected and their opinions count. We support the principles of equality diversity and inclusion in recruitment and employment and oppose all forms of discrimination on the grounds of age sex gender sexual orientation disability pregnancy and maternity race gender reassignment religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.