Admin Assistant, R&D Japan

Tokyo - Japan

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Purpose:

The Admin Assistant is responsible for supporting the Leadership team and R&D Japan function ) by taking over multiple tasks and creating conditions that enable the R&D LT and team to focus on business organization and people priorities. Admin Assistant must also act as a liaison between R&D LT and the internal/external stakeholders. Admin Assistant leads the planning and execution of Executives visits.

Reporting Relationships:

Role that this position reports to

Head of R&D Japan CSL Behring Japan

Role that reports to this position

None

Main Responsibilities and Accountabilities:

1 Manage PO/PR and Invoice Process for R&D Japan

2 Manage contracts/documents/stamps etc for R&D Japan

3 Execute expenses / budget work (Travel Expenses Report draft review of R&D cost center OPEX budget/forecast etc.)

4 Support R&D LT as team assistant in execution of team admin tasks;

Manage schedule arrange meetings appointments liaising with related parties
Arrange domestic/overseas business trip liaise with other relevant team for scheduling etc communicate with overseas offices collect info on behalf of R&D LT where appropriate
Translate business documents/presentation slides/messages etc.
Draft the Meeting Minutes whenever it is required.

5 Event Lead / Support

Lead and coordinate (with other relevant team members where needed) and execute planning of executive visitors including local logistics catering meetings dinner etc
Lead and coordinate R&D THM offsite meetings with communication arrangements logistics etc.
Manage new leadership members onboarding program.

6 Support business operation:

Internal communication event planning with other functions
Draft internal announcement

7 Liaise closely with other leadership team members and the employees

Position Qualifications and Experience Requirements:

Education

Bachelor degree holder is preferred

Experience

Previous experience as a secretary/assistant in a foreign company highly preferred including proven ability to manage priorities plan and execute while communicating/collaborating with multiple stakeholders

Competencies

Customer focus collaborative drive results Priority setting planning and execution skills Self-starter problem solving Interpersonal verbal & written communication in Japanese and English Skills in MS Office Word Excel PowerPoint Outlook Access etc. Leadership/Management skill Knowledge of basic Finance and Accounting Cultural awareness and sensitivity Discretion and confidentiality

About CSL Behring

CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients needs by using the latest technologies we discover develop and deliver innovative therapies for people living with conditions in the immunology hematology cardiovascular and metabolic respiratory and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation recombinant protein technology and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.

CSL Behring operates one of the worlds largest plasma collection networks CSL Plasma. Our parent company CSL headquartered in Melbourne Australia employs 32000 people and delivers its lifesaving therapies to people in more than 100 countries.

To learn more about CSL CSL Behring CSL Seqirus and CSL Vifor visit and CSL Plasma at Benefits

For more information on CSL benefits visit How CSL Supports Your Well-being CSL.

You Belong at CSL

At CSL Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy we are able to better understand and connect with our patients and donors foster strong relationships with our stakeholders and sustain a diverse workforce that will move our company and industry into the future.

To learn more about inclusion and belonging visit Opportunity Employer

CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process please visit Experience:

Junior IC

Position Purpose:The Admin Assistant is responsible for supporting the Leadership team and R&D Japan function ) by taking over multiple tasks and creating conditions that enable the R&D LT and team to focus on business organization and people priorities. Admin Assistant must also act as a liaison be...