Facilities Administrator

Wembley - UK

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

LOCATION: London Designer Outlet

WORKING HOURS: Full time 40 hours per week Monday to Friday 09:00 17:00 (Saturday & Sunday off)

SALARY: 30000.00 per annum

If you require any additional support or adjustments during the recruitment process please dont hesitate to contact our Recruitment Department Were here to help!

Role Purpose

The Facilities Administrator provides essential administrative and operational support to the Facilities Manager and wider team ensuring smooth coordination of daily operations compliance with health and safety standards and efficient management of documentation finance and HR processes.

Key Responsibilities

Support the Facilities Manager in coordinating daily operations and service delivery.

Support the Maintenance Manager delivering PPMs Reactive and Service Reporting.

Handle processing and compliance CAFM systems

Handle Work Permit enquiries and maintain accurate compliance documentation.

Manage service providers and maintenance schedules to ensure timely completion of tasks.

Process finance and administrative enquiries including raising quotes and tracking completion of works.

Assist with HR and payroll queries including starter/leaver processes and record-keeping in

partnership with HR HR meetings minutes taking

Maintain personnel records and training matrices for all site teams (Security Housekeeping

Guest Services Maintenance).

Monitor and report on building systems utilities and sustainability initiatives.

Liaise with tenants and contractors regarding facilities issues and maintenance requests.

Support health and safety audits emergency response planning and fire evacuation training.

Order and maintain stock for facilities management services.

Attend team meetings produce minutes and follow up on actions.

Contribute to planning and execution of minor projects and ad hoc duties as required.

Skills & Qualifications

Strong administrative and organizational skills with attention to detail.

Excellent communication and interpersonal abilities for liaising with multiple stakeholders.

Proficiency in MS Office especially Excell and familiarity with facilities management systems (e.g. CAFM HR Platforms ADP).

Knowledge of health and safety compliance and emergency procedures.

Ability to manage multiple tasks and work under pressure in a fast-paced environment.

Previous experience in facilities administration or a similar role preferred.

Preferred Training & Certifications

Workshops: Health & Safety Project Coordination

Courses: CAFM Software Business Communication

Certifications: IOSH Working Safely (optional)

Benefits

Were proud to offer a great range of benefits including:

24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
Mental Health support and Life Event Counseling
Get Fit Programme
Financial and legal support
Cycle to work scheme
Access Perks at Work our innovative employee app where you can find:

Perks: discounts gift cards cashback and exclusive offers
Life: Search for resources and tools on topics ranging from family and life to health money and work
Support: Online chat or telephone service for urgent support in a crisis

For more information about ABMs benefits visit our

About ABM:

ABM (NYSE: ABM) is one of the worlds largest providers of integrated facility engineering and infrastructure solutions. Every day over 100000 team members deliver essential services that make spaces cleaner safer and efficient enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate aviation mission critical and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter more connected spaces ABM is investing in the future to meet evolving challenges and build a healthier thriving world. ABM: Driving possibility together.

For more information visit.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age disability gender reassignment sex marriage and civil partnership status pregnancy and maternity status race religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.

Required Experience:

Unclear Seniority

DescriptionLOCATION: London Designer OutletWORKING HOURS: Full time 40 hours per week Monday to Friday 09:00 17:00 (Saturday & Sunday off)SALARY: 30000.00 per annumIf you require any additional support or adjustments during the recruitment process please dont hesitate to contact our Recruitment Dep...