Clerk of Court 3 (41-1020) Sitka

The Sitka Trial Court of the Alaska Court System (ACS) is accepting applications for Clerk of Court 3 (salary range 14). The incumbent will plan implement direct and monitor all non-judicial activities of the Sitka Trial Court.

* Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement. *

Personnel rules will be applied to determine step placement for the successful internal candidate.

Regular job duties include the following:

Provides leadership and professional technical support for all Clerks Office functions including processing criminal civil probate CINA and minor offense cases; ensuring efficient case flow accurate records jury management in-court procedures customer service warrants and financial collections. Ensures compliance with Alaska Rules of Court and 1st District policies; manages and reports on case flow and court performance metrics; reviews and implements statutes rules and procedures; trains staff; serves as Probate Registrar; processes appeals and CINA cases; and provides coverage for Judicial Assistant duties as needed.

Responsible for allocating work; preparing and updating position descriptions; recruiting hiring training counseling evaluating disciplining and terminating a clerical staff of three; monitoring compliance with all applicable administrative and personnel rules and policies; and planning and conducting weekly staff meetings to enhance staff knowledge skills morale and effective communication within the Sitka court.

The ideal candidate will possess the following knowledge skills and abilities. Please detail these in the required cover letter.

• Ability to provide leadership management and technical support in a variety of trial court functions.
• Outstanding work habits regarding attendance punctuality and use of leave.
• Ability to handle stressful and sometimes hostile situations with tact and diplomacy.
• Experience providing excellent internal and external customer service in person and on the telephone.
• Experience performing multiple tasks with frequent interruptions and remaining calm organized and accurate.
• Experienceinteracting with supervisors co-workers and members of the public while working independently and as part of a team in a detail-oriented environment.
• Experience working and/or living in rural Alaska.
• Proficiency using Microsoft Word Excel and Outlook.

This position is assigned to the courts classified service; incumbents will attain regular status after completion of the initial probationary period.

Work Hours
This position works in-person at the Sitka court and is not a remote position. Full-time court employees are scheduled to work 37.5-hours per week. The work hours are Monday - Friday 8:00 a.m. to 4:30 p.m.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays medical dental and optional vision coverage and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS)and the Alaska Supplemental Annuity Plan (SBS) with access to the Alaska Deferred Compensation Plan. Personal leaveis accrued for vacation illness or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See for additional information.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

LEGAL RIGHT TO ACCEPT EMPLOYMENT

The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

For more information on the Alaska Court System please visit:

For informationabout what state courts do please watch the following short video:
VIDEO: The who what when where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

A high school diploma or General Educational Development (GED) certificate AND two years of advanced general clerical or legal clerical work experience. The required work experience is met by service such as a Court Case Manager 1 Court Case Manager 2 Court Supervisor Clerk of Court Chambers Judicial Assistant or Chief Deputy Clerk with the Alaska Court System or similar work experience with another employer.

OR

A bachelors degree from an accredited college in any field AND one year of advanced general clerical or legal clerical work experience. The required work experience is met by service such as a Court Case Manager 1 Court Case Manager 2 Court Supervisor Clerk of Court Chambers Judicial Assistant or Chief Deputy Clerk with the Alaska Court System or similar work experience with another employer.

OR

A bachelors degree from an accredited college in business administration public administration criminal justice or a closely related field.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A letter of interest completed per the instructions below.
• Post-secondary transcripts if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers andemail addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or if unable to attach to your application email it to .

Your letter of interest should:
1) Be professionally written and include proper format grammar spelling andpunctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.


WORK HISTORY
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at . The Court System reserves the right to confirm all background information.