Executive Assistant

Executive Assistant

General Information

Location:Dublin

Business Area: CBS

Contract Type:Fixed Term Contract

Please note shortlisting and interviews expected week commencing 12th of January

As an Executive Assistant at EY Ireland you will be an integral part of a dynamic team working closely with our most senior leaders and partners. Your expertise in business communication will be key to building effective relationships with both internal and external stakeholders. Your role will encompass:

• Supporting senior leaders/partners in their daily activities
• Managing and organising complex schedules and meetings
• Handling confidential and sensitive information with discretion
• Coordinating travel arrangements and logistics

You will have the autonomy to develop these relationships and grow with us in a solution-oriented collaborative and diverse environment.

Key Responsibilities

• Act as an ambassador and first point of contact for allocated Partners
• Provide comprehensive diary management making decisions on your own initiative to resolve conflicts and maximise Partner time
• Proactive travel management to include researching and booking travel creating detailed itineraries and assistance with visas
• Facilitate logistical arrangements and attend events as required proactively ensuring appropriate meeting spaces and catering is available
• Collate and process expenses and invoices ensuring compliance with policy and approval process
• Prepare and submit timesheets
• Engage with Partner teams to understand business needs and priorities
• Provide administrative support to strategic internal projects where required
• Liaise with EAs within the wider team and the entire EY network

Additional responsibilities may require you to

• Ensure documentation is prepared in advance of meetings
• Manage communications and monitor Partner email inboxes taking appropriate action escalating or delegating accordingly
• Prepare and revise internal / client documents prior to circulation
• Maintain client databases and updating contacts in our CRM system

Skills and attributes for success

• A proven track record of supporting and working at senior executive level
• A strong confident communicator with both excellent written and oral communications skills with the ability to interact with senior management and clients
• Ability to build relationships with and work as part of a team ensuring seamless service to the firm and clients
• Meticulous attention to detail
• Confident in exercising own judgement and make decisions to prioritise challenge negotiate and influence
• Ability to balance multiple and competing demands and remain calm under pressure
• A solution-orientated approach to situations and a willingness to learn in a fast-paced growing environment
• Proficiency in MS Office (Word Excel & PowerPoint) and MS Outlook

What we offer

We offer a competitive remuneration package that rewards you for your individual and team performance. As the business grows we provide opportunities for you to grow too by helping you develop new skills and progress your career. This includes support coaching and feedback from your colleagues. But most of all we believe in giving you the freedom and flexibility to handle your role in a way thats right for you. To help you do that we also offer:

• A hybrid working environment
• Total Rewards: A comprehensive package that covers flexible working and career development
• FlexEY: Lets you select benefits to suit your needs across holidays health well-being and more
• Annual reimbursement for health-related services such as gym membership

About EY

As a global leader in Assurance Tax Transaction and Advisory Services were using the finance products expertise and systems weve developed to build a better working world. That starts with a culture that believes in giving you the training opportunities and creative freedom to make things better. Whenever you join however long you stay the exceptional EY experience lasts a lifetime.

What working at EY offers

We offer a competitive remuneration package. Our comprehensive benefits package includes support for flexible working and career development and with FlexEY you can select benefits that suit your needs: covering holidays health and well-being insurance savings and a wide range of discounts offers and promotions.

Plus we offer:

• Support and coaching from some of the most engaging colleagues around.
• Opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way thats right for you.

All our employees are given a benefits package which they can tailor to suit their individual preferences. Our range of benefits include:

• Hybrid Working
• Pension/Discounted Health Insurance
• Web Doctor
• Purchase of Additional Annual Leave
• Free Gym Membership
• Travel Pass
• Maternity & Paternity Leave
• Bike to Work Scheme
• Referral Bonuses & Recognition Awards
• Tech MBA paid by EY

EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly and at times be based at client sites our flexible working arrangements can help you to achieve a lifestyle balance.

Career Progression

• When you join EY you will be supported to ensure that you are enhancing your skills from day one.
• Continuous learning where you can develop the mindset and skills to navigate whatever comes next.
• As you grow and develop here youll discover opportunities to help customise your career journey so that its as unique as you are - success is defined by you we will provide the tools and flexibility so you can make a meaningful impact your way.
• Transformative leadership we will give you the insights coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture you will be embraced for who you are and empowered to use your voice to help others find theirs.
• We have embraced Hybrid working at EY adding greater flexibility and autonomy to the roles of our employees.

Inclusion & Diversity

We hold a collective commitment to foster an environment where all differences are valued and respected practices are equitable and everyone experiences a sense of belonging: Inclusion diversity and equity are part of who we are at EY. We believe that the highest-performing teams maximize the power of different perspectives and backgrounds. These teams are both diverse and inclusive and are willing to invite and learn from other perspectives. Our ability to include various viewpoints into our mindsets behaviours and operations is fundamental to driving innovation building strong relationships and delivering the best solutions for our clients.

We recognise the strength that comes from having a diverse workforce and building a culture where we support all our people to achieve their potential. Youll be embraced for who you are and empowered to use your voice to help others find theirs. As an equal opportunities employer we welcome applications from people of all backgrounds. Reasonable accommodations are offered at every stage of our recruitment process.

If you can confidently demonstrate that you meet the criteria above please contact us as soon as possible.

Join us in building a better working Why EY.

Apply now.

IMPORTANT: Where Agency assistance is required our Talent Team will engage directly with suppliers. CVs / Profiles should not be shared directly with Hiring Managers. Unsolicited CVs / Profiles supplied to EY by Recruitment Agencies will not be accepted for this role.