Senior Executive Assistant

Clerk Of The Circuit Court & Comptroller, Palm Beach County

Job Location:

West Palm Beach, FL - USA

Yearly Salary: $ 44047 - 56283

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

The Clerk of the Circuit Court & Comptroller is seeking a highly skilledSenior Executive Assistantto provide exceptional administrative and strategic support to executive leadership. This role is ideal for a detail-driven professional who thrives in a fast-paced public-service environment and is committed to excellence discretion and organizational impact.

Why join our Clerk family Because our Clerk family is our top priority! Total Compensation packages include:

Generous paid time off and 17 paid holidays yes you read that right!
Superior health care plans with lower costs to you
Retirement choices through the Florida Retirement System and deferred compensation plan
Award-Winning Wellness Program that gives employees incentives tools social support and strategies to adopt and maintain a healthy lifestyle
Tuition Reimbursement
Qualifying employer for Public Service Loan Forgiveness

The salary offered will be commensurate with experience and qualifications.

The position may be eligible for remote work opportunities upon completion of the introductory period.

Examples of Essential Functions

Provides executive administrative support to executive leadership acts as a liaison between executives and staff in order to maximize efficiency and effectiveness; performs advanced administrative support functions as dictated by the nature of the assigned division i.e. preparing meeting agendas agenda packets scheduling appointments and arrangements for meetings maintaining and balancing expenditure/budget accounts.

Informs executive leadership of any current issues inquiries or developments of concern to the Clerk of the Circuit Court & Comptrollers office; reviews and analyzes various documentation for the purposes of identifying items to bring to executive leaderships attention.

Monitors budgets; initiates purchase orders; handles purchasing requests; serves as an approver for transactions representing executive leadership.

Reviews and analyzes submitted requisitions and personnel action notice requests and assesses financial impact and operational needs.

Receives analyzes and/or processes various forms and documents on behalf of executive leadership; checks verifies and corrects information as needed; ensures appropriate signatures have been initiated on necessary Clerk documentation.

Generates correspondence memos agendas requisitions reports claim forms annual budgets and other relevant materials appropriate to assigned unit.

Ensures appropriate support materials applicable to each engagement are prepared assembled and set for distribution e.g. hand-outs meeting agendas presentation materials; ensures necessary copies of pertinent forms materials reports records and documents are made distributed and filed; responsible for ensuring various documentation are thoroughly proofread; oversees and prepares statutorily required reports for executive leadership.

Gathers organizes designs calculates and provides financial data in variety of reporting formats e.g. spreadsheets databases special report writers narrative reports; produces reports for monitoring and decision-making purposes.

Receives screens and processes telephone calls and mail; shares responsibilities with other executive staff as needed in receiving calls/visitors and performing routine administrative and operational duties.

Typical Qualifications

Associates degree supplemented by six (6) years of recent and relevant experience leading coordinating and supporting multiple executives required.

Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelors degree and additional

Supplemental Information

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or .

TheClerk of the Circuit Court & Comptroller isan Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position candidates are subject to drug screening a physical and a background check as a condition of employment. Certain service members and veterans and the spouses and family members of such service members and veterans receive preference and priority and that certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295 Section 09 (b) and (c) Veterans Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty andshall apply only to a veterans first promotion after reinstatement or reemployment without exception. The Clerk of the Circuit Court & Comptrollers Office valuesthe service veterans and their family members have given to our country and that the Clerks office supports the hiring of returning service members and military spouses. To claim preference an applicant must complete and upload both theVeterans Preference Claim Formand required documentationprior to the positions posted closing date. Hiring decisions are based on qualified candidates non-numerical assessments and numerical assessments which include interviews. If an applicant claiming veterans preference for a vacant position is not selected they may file a complaint with the Florida Department of Veterans Affairs (DVA) 11351 Ulmerton Road Suite 311 Largo FL 33708. If an applicant seeking veterans preference in employment in the state of Florida is not selected for the position and is so notified they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.

Required Experience:

Senior IC

DescriptionThe Clerk of the Circuit Court & Comptroller is seeking a highly skilledSenior Executive Assistantto provide exceptional administrative and strategic support to executive leadership. This role is ideal for a detail-driven professional who thrives in a fast-paced public-service environment...