Assistant to Medical Communities team
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Job Location:
Monthly Salary:
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
Make your mark for patients
We are looking for a Team Assistant who is proactive adaptable and collaborative to join us in our Global Medical Excellence team based in our Brussels office in Belgium.
About the role
You will be working in a team that supports senior leaders in driving strategic initiatives optimizing operational efficiency and fostering collaboration across global medical teams. Your role is pivotal in enabling leaders to deliver on key projects and facilitate smooth operations.
Who youll work with
You will be working in a diverse international team that values trust professionalism and open communication. The team collaborates closely with leaders stakeholders and colleagues across departments and geographies to achieve shared goals and deliver meaningful impact.
What youll do
- Manage complex calendars appointments and travel arrangements for senior leaders ensuring effective prioritization and time management.
- Organize meetings events and business trips including logistics agendas and technical support.
- Prepare meeting materials take minutes track action items and support onboarding and team-building activities.
- Assist in coordinating key projects and deliverables supporting communications and presentation development.
- Prepare expense reports manage purchase orders and support budget monitoring for events and initiatives including contract management.
- Serve as a trusted liaison between leaders teams and stakeholders maintaining professionalism and confidentiality.
Interested For this role were looking for the following education experience and skills
- Bachelors degree and at least five years experience as a group assistant in a fast-paced global environment including supporting senior leaders.
- Proven ability to manage ambiguity prioritize conflicting needs and deliver results under deadline pressure.
- Advanced proficiency in Microsoft Office Suite; SAP invoice tracking contract management system Docusign and affinity to improve efficiency with a.i.
- Strong communication organizational and relationship-building skills.
- Experience supporting senior leaders in medical scientific or patient engagement environments is an advantage.
- Previous experience in engaging with external stakeholders in a professional and compliant way would be appreciated
- Ability to handle confidential and sensitive matters with integrity; proactive and open to feedback.
- High proficiency in English both written and spoken; other languages are a plus
Are you ready to go beyond to create value and make your mark for patients If this sounds like you then we would love to hear from you!
About us
UCB is a global biopharmaceutical company focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe inspired by patients and driven by science.
Why work with us
At UCB we dont just complete tasks we create value. We arent afraid to push forward collaborate and innovate to make our mark for patients. We have a caring supportive culture where everyone feels included respected and has equal opportunities to do their best work. We go beyond to create value for our patients and always with a human focus whether thats on our patients our employees or our planet. Working for us you will discover a place where you can grow and have the freedom to carve your own career path to achieve your full potential.
At UCB weve embraced a hybrid-first approach to work bringing teams together in local hubs to foster collaborative curiosity. Unless expressly stated in the description or precluded by the nature of the position roles are hybrid with 40% of your time spent in the office.
UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.
Required Experience:
IC
Key Skills
- EMR Systems
- Clinical Laboratory Experience
- Athenahealth
- Algebra
- eClinicalWorks
- Primary Care Experience
- Phlebotomy
- Medical office experience
- Vital Signs Experience
- Experience Administering Injections
- Medical Terminology
- Medication Administration
About Company
UCB – Inspired by patients. Driven by science. At UCB, we put our heart, soul and skills into making a difference for people living with severe diseases. We're here because we want to transform patients’ lives by pushing the boundaries of what is possible.To achieve our ambition, we w ... View more
