Administrative Assistant

We are searching for an Administrative Assistant to join our team in Kansas City MO. This position is full-time and on-site.

The Administrative Assistant provides office support and administrative tasks in functional areas such as correspondence processing travel coordination human resources assistance records management and general office administration. The incumbent shall provide administrative assistance in accordance with approved policies procedures processes guidelines and manuals as required. Additional daily administrative support which includes but is not limited to the following:

• Use various software applications for word processing data entry composing preparing correspondence and briefings reports and graphic presentations.
• Prepare travel authorizations within two business days after the request is submitted. After travel is complete vouchers are prepared within two business days after the worksheet and receipts are submitted.
• Prepare letters memos reports briefings and graphic presentations as required in proper correspondence format based upon staff input and approved Correspondence Guidelines and in some cases prepare the first draft of the same.
• Review documents for managers and staff for coordination or concurrence and for accuracy and conformance with style format or procedural requirements and guidelines.
• All memoranda and correspondence shall be signed by personnel only. The Contractors staff shall also identify that they are contractor employees while interfacing with outside organizations.
• Track file scan and enter official records and capture all assigned incoming and outgoing correspondence.
• Receive visitors screen calls and refer inquiries to the appropriate person.
• Establish and/or maintain office files and databases including electronic data files consistent with standard file storage/structure methodologies and policies and procedures.
• Support the management of office filing and record systems. File physical and electronic records as needed.
• Assist in preparing meetings or conferences and setting up telephone conferences.
• Coordinate conference room reservations arrangements and setups.
• Develop and maintain administrative database systems such as contact lists and shared calendars.
• Maintain management calendars.
• Establishment and/or maintenance of databases spreadsheets and tracking systems to include but not limited to the data entry of the Annual Master Assessment Schedule.
• Facsimile receipt and distribution; document reproduction and distribution.
• Ensuring correspondence is routed to the appropriate organization.
• Follow filing and records management guidelines.
• Serves as the focal point for all incoming and outgoing correspondence.
• Initial Mail receipt and internal mail distribution. This does not include classified mail.
• Preparation and distribution of external mail.
• Should there be any suspicion as to the inadvertent receipt of classified mail the onsite Derivative Classifier or Security Officer shall be contacted immediately for pickup and/or delivery. Absolutely under no circumstances is the suspect mail to be opened.
• Other duties and responsibilities as assigned.

Qualifications

A minimum of 5 years experience in the administrative/clerical field. Proficient with the standard Microsoft suite applications and other systems to perform the services required. Experience with systems such as Concur eDOCS or Jira is preferred but not required.

Security Clearance

The ability to obtain and maintain a DOE L is required.

Background Check and Screenings

A pre-employment drug screening and background review that includes checks of personal references credit law enforcement records and employment/education verification is required.

Benefits

This position is covered under the Service Contract Act (SCA) and includes applicable Health & Welfare benefits sick pay and other SCA-mandated benefits. Additional details will be provided to the selected candidate.

We take pride in promoting a healthy work-life balance family-friendly benefits servant leadership team values and professional growth. Our competitive benefits package includes:

• Medical Insurance - 100% company-paid premiums for employees.
• Dental and Vision Insurance.
• 401k plan with company match.
• 24 hours of paid community service a year!
• Up to 4 weeks paid time off a year.
• 10 paid floating holidays.
• Life insurance short- and long-term disability.
• Employee Assistance Program (EAP).
• Professional development opportunities.

JGMS Family of Companies

Ethically minded mission-driven.

We provide applied technology engineering science and management services to government and private sector clients nationwide. As a diverse team of professionals we are focused on meeting the needs of our clients and following through with real solutions that effectively and efficiently meet all budgetary and scheduling requirements. As a member of the team you will be involved in a growing dynamic organization that is developing new client solutions to benefit our environment and economy.

Equal Opportunity Employer

JGMS Government Services LLC (JGMS-GS) is dedicated to the principles of equal employment opportunity (EEO) in any term condition or privilege of employment. The Company prohibits unlawful discrimination against applicants or employees on the basis of age (40 and over) race color religion national origin disability genetic information sexual identity sexual orientation pregnancy veteran status marital status or any other status protected by federal state or local laws. This policy applies to all applicants employees including managers supervisors co-workers and non-employees such as customers clients vendors consultants or any other entity in professional contact with the Company.

Due to the nature of the government contract requirements and/or clearance requirements US citizenship may be required.

If you are an individual with a disability and need assistance completing the online application please call .Alternatively an email may be sent to with the subject line Applicant Accommodation in the email.