| Classification Title: | Business Admin Specialist III |
|---|
| Classification Minimum Requirements: | High school diploma or equivalent and five years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
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| Job Description: | UF Budget Preparation Monitoring and Billing Responsibilities Prepares comprehensive budget proposals for our UF funding allocations including detailed spending plans that align with strategic priorities and operational needs. Develops cash flow projections to ensure continuity of funding throughout the fiscal year and proactively identifies potential shortfalls or surpluses. Monitors budget execution throughout the year ensuring expenditures align with approved plans and adjusting forecasts as needed. Additionally assists in the creation and management of Memorandum of Understanding (MOUs) related to UF funding and interdepartmental agreements. This includes drafting and reviewing MOU documents coordinating with stakeholders to ensure clarity and compliance tracking agreement timelines and maintaining accurate records. This role is responsible for serving as the primary invoice processor for all University of Florida billing activities including auxiliary accounts. The position ensures invoices are accurately reviewed validated and entered into the tracking system while maintaining compliance with UF policies and state regulations.
Financial Data Reconciliation and Reporting Reviews budgets to ensure financial transactions align with projections. Acts as a Tier 2 reviewer for monthly account reconciliations and prepares monthly budget-to-actual expenditure reports. Serves as a resource for financial reporting policies and procedures. Investigates operational discrepancies and implements timely solutions.
Human Resources Coordination Serves as the primary contact for all HR-related processes within the unit. Coordinates personnel actions including postings hiring retirements terminations reclassifications and onboarding/offboarding. Provides guidance to supervisors on recruitment time and labor position updates special pay increases and leave cash-outs. Acts as liaison to the VPHA for all HR transactions.
Payroll Monitoring and Distribution Prepares payroll budgets and distribution tables for the annual budget cycle. Monitors biweekly payroll runs conducts final paylist reviews and ensures compliance with university policies and funding guidelines. Coordinates with supervisors to ensure timely approval of time and leave entries. Adjusts payroll distributions as needed to reflect changes in funding sources employee assignments or organizational
structure. Manages payroll setup for new hires and ensures proper allocation across multiple funding streams.
Team building and Staff Engagement Leads the planning and coordination of all team building functions and morale-boosting activities for the Finance and Administration office. This includes organizing events celebrations and initiatives that foster a positive inclusive and collaborative work environment. The role ensures that activities align with organizational values and contribute to employee engagement retention and overall workplace satisfaction.
Ad Hoc Financial Support Responds to non-routine and confidential queries from leadership and staff often requiring the compilation and analysis of financial and personnel data. Utilizes tools such as PeopleSoft Enterprise Reporting and pivot tables to generate insights and recommendations on financial/administrative matters. |
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| Expected Salary: | $65000 |
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| Required Qualifications: | High school diploma or equivalent and five years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
|---|
| Preferred: | critical thinking and analytical skills with the ability to assess complex situations and develop effective solutions which may or may not entail broader systematic improvements.
of myUFL systems and UF subsystems particularly as they relate to human resources payroll travel fiscal operations account reconciliations and monthly budget reporting.
commitment to providing exceptional customer service in all interactions.
demeanor reflected in communication conduct and appearance; excellent verbal and written communication skills with the ability to manage multiple priorities in a fast-paced environment.
expertise in Microsoft Excel and Access including PivotTables and LOOKUPs data sorting and filtering queries and reports and complex formulas.
interpersonal skills with the ability to work collaboratively in a team-oriented environment.
-motivated with sound judgment and decision-making capabilities.
to work independently with a high level of accuracy attention to detail and effective problem-solving skills.
understanding of university state and federal regulations related to fiscal budgetary and human resources operations.
experience in team-building by organizing and coordinating staff-wide events retreats and other collaborative meetings with proven results in employee retention satisfaction and engagement.
accountability responsibility and capability to manage large projects and operations able to clearly communicate at any time status updates in progress and completion including obstacles solutions milestones and timelines.
of UF Health IT financial and human resources functions and internal policies. |
|---|
| Special Instructions to Applicants: | Please upload the following - CV or Resume Cover Letter and List of Professional References. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Level II background check required. |
|---|
| Health Assessment Required: | No |
|---|
Required Experience:
IC
Classification Title:Business Admin Specialist IIIClassification Minimum Requirements:High school diploma or equivalent and five years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Job Descript...
| Classification Title: | Business Admin Specialist III |
|---|
| Classification Minimum Requirements: | High school diploma or equivalent and five years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
|---|
| Job Description: | UF Budget Preparation Monitoring and Billing Responsibilities Prepares comprehensive budget proposals for our UF funding allocations including detailed spending plans that align with strategic priorities and operational needs. Develops cash flow projections to ensure continuity of funding throughout the fiscal year and proactively identifies potential shortfalls or surpluses. Monitors budget execution throughout the year ensuring expenditures align with approved plans and adjusting forecasts as needed. Additionally assists in the creation and management of Memorandum of Understanding (MOUs) related to UF funding and interdepartmental agreements. This includes drafting and reviewing MOU documents coordinating with stakeholders to ensure clarity and compliance tracking agreement timelines and maintaining accurate records. This role is responsible for serving as the primary invoice processor for all University of Florida billing activities including auxiliary accounts. The position ensures invoices are accurately reviewed validated and entered into the tracking system while maintaining compliance with UF policies and state regulations.
Financial Data Reconciliation and Reporting Reviews budgets to ensure financial transactions align with projections. Acts as a Tier 2 reviewer for monthly account reconciliations and prepares monthly budget-to-actual expenditure reports. Serves as a resource for financial reporting policies and procedures. Investigates operational discrepancies and implements timely solutions.
Human Resources Coordination Serves as the primary contact for all HR-related processes within the unit. Coordinates personnel actions including postings hiring retirements terminations reclassifications and onboarding/offboarding. Provides guidance to supervisors on recruitment time and labor position updates special pay increases and leave cash-outs. Acts as liaison to the VPHA for all HR transactions.
Payroll Monitoring and Distribution Prepares payroll budgets and distribution tables for the annual budget cycle. Monitors biweekly payroll runs conducts final paylist reviews and ensures compliance with university policies and funding guidelines. Coordinates with supervisors to ensure timely approval of time and leave entries. Adjusts payroll distributions as needed to reflect changes in funding sources employee assignments or organizational
structure. Manages payroll setup for new hires and ensures proper allocation across multiple funding streams.
Team building and Staff Engagement Leads the planning and coordination of all team building functions and morale-boosting activities for the Finance and Administration office. This includes organizing events celebrations and initiatives that foster a positive inclusive and collaborative work environment. The role ensures that activities align with organizational values and contribute to employee engagement retention and overall workplace satisfaction.
Ad Hoc Financial Support Responds to non-routine and confidential queries from leadership and staff often requiring the compilation and analysis of financial and personnel data. Utilizes tools such as PeopleSoft Enterprise Reporting and pivot tables to generate insights and recommendations on financial/administrative matters. |
|---|
| Expected Salary: | $65000 |
|---|
| Required Qualifications: | High school diploma or equivalent and five years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
|---|
| Preferred: | critical thinking and analytical skills with the ability to assess complex situations and develop effective solutions which may or may not entail broader systematic improvements.
of myUFL systems and UF subsystems particularly as they relate to human resources payroll travel fiscal operations account reconciliations and monthly budget reporting.
commitment to providing exceptional customer service in all interactions.
demeanor reflected in communication conduct and appearance; excellent verbal and written communication skills with the ability to manage multiple priorities in a fast-paced environment.
expertise in Microsoft Excel and Access including PivotTables and LOOKUPs data sorting and filtering queries and reports and complex formulas.
interpersonal skills with the ability to work collaboratively in a team-oriented environment.
-motivated with sound judgment and decision-making capabilities.
to work independently with a high level of accuracy attention to detail and effective problem-solving skills.
understanding of university state and federal regulations related to fiscal budgetary and human resources operations.
experience in team-building by organizing and coordinating staff-wide events retreats and other collaborative meetings with proven results in employee retention satisfaction and engagement.
accountability responsibility and capability to manage large projects and operations able to clearly communicate at any time status updates in progress and completion including obstacles solutions milestones and timelines.
of UF Health IT financial and human resources functions and internal policies. |
|---|
| Special Instructions to Applicants: | Please upload the following - CV or Resume Cover Letter and List of Professional References. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Level II background check required. |
|---|
| Health Assessment Required: | No |
|---|
Required Experience:
IC
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Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
