Administrative Assistant
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Job Location:
Hillsboro, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Company Background
Ornua is a dairy co-operative which sells dairy products on behalf of its members Irelands dairy processors and in turn Irish dairy farmers. Founded in 1961 the Ornua Co-operative has become Irelands largest exporter of Irish dairy products exporting to 110 countries worldwide. Headquartered in Dublin it has annualized sales of over $4.3 billion and a global team of 2900 employees. Ornua operates from 10 global business units including 13 production facilities located worldwide.
The Ornua family is structured across two divisions: Ornua Foods and Ornua Ingredients. Ornua Foods is responsible for the marketing and sales of Ornuas consumer brands including Kerrygold Dubliner Pilgrims Choice Forto and BEO. Ornua Ingredients is responsible for the procurement of Irish and non-Irish dairy products and for the sale of ingredients to food manufacturing and foodservice customers around the world.
Ornua Ingredients North America is the largest of the four global Ornua Ingredients organizations worldwide with USA-based processing and innovation that services customers across the western hemisphere.
Ornuas Values
At Ornua our Values lie at the core of everything that we do and how we behave both individually and as a business. Our five values and their underlying behaviors encourage us to Seek and Embrace New Ideas Make It Happen Be Our True Selves Show You Care and Achieve Great Things Together.
Ornuas Growth
At Ornua our co-operative ethos lies at the heart of how we do business. We care passionately about driving sustainable profitable growth underpinned by our ambitious Path to Prosper strategy. We have delivered significant growth in our core business and we have ambitious plans for continued growth over the next five years.
WHY THIS ROLE IS VALUABLE
The Administrative Assistant is responsible for running and coordinating the day-to-day administrative duties of the front lobby area at the Byron plant. This role serves as the site receptionist and ensures all employees and visitors are directed appropriately. They work very closely with all members of the leadership team to provide excellence with general administrative processing needs. Attention to detail strong organizational skills and excellent communication are critical in this role.
KEY AREAS OF RESPONSIBILITY:
Create a welcoming environment for visitors employees new hires and others by greeting welcoming and directing them appropriately. This includes meeting and conference room preparation temporary workstation needs and facilitation of guests needs while on-site.
Answer screens and directs phone calls to staff; takes messages and schedules appointments.
Provide administrative support to ensure efficient operation of the office by carrying out administrative duties such as filing copying document management faxing scanning creating professional communications assisting with New Hire Orientation etc.
Liaise with various employees and department leaders to handle requests and queries.
Ensure operation of office equipment by completing preventive maintenance requirements calling for repairs maintaining equipment inventories.
Order and maintain appropriate levels of office and business supplies.
Prepare regularly scheduled reports for various internal departments.
Assist with employee questions and direct to appropriate staff.
Perform confidential document management including paper and electronic filing.
Provide administrative support to Operations team.
Complete other duties and special projects as assigned.
Contribute to team effort by accomplishing related activities as needed.
KEY REQUIREMENTS:
High School Diploma required
1-3 years of experience in an office/administration role
Excellent verbal/written communication skills
Write professional reports prepare presentations and other business correspondence
Work as a member of a team
Influence consensus in a matrix organization
Define problems collect data establish facts draw valid conclusions and act upon them
Time management skills
Document management
Uphold confidentiality of sensitive information
Microsoft Office proficiency
High attention to detail
Maintain excellent attendance
ORNUA COMPETENCIES:
Customer Focus Experienced
Working Together Experienced
Communications - Experienced
PHYSICAL REQUIREMENTS:
Sit in a stationary position up to 90% of workday
Walk occasionally as needed to move about inside the office.
Use hands/fingers to handle or feel Operate Activate Use Prepare office related items
Climb stairs
Communicate verbally with employees and customers
Vision requirements include reading computer screens identifying colors anticipating employees and visitors
Ability to lift and carry items up 25 pounds as needed in the office (supplies)
Works in general office conditions regularly
May be exposed to general manufacturing operations requiring personal protective equipment such as uniform bump cap safety glasses and hearing protection
SUPERVISORY RESPONSIBILITY:
None
TRAVEL REQUIREMENTS:
Must hold a valid Drivers License.
Occasional local travel required
Rare travel to other WI locations
Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Welcome to Ornua, a global leader in providing wholesome, natural dairy products to consumers and manufacturers. Discover more about our co-operative.
