Executive Assistant to the CEO

Prague - Czech Republic

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

Are you a proactive problem solver who naturally thinks two steps ahead We are currently looking for an exceptional Executive Assistant to support our CEO for a maternity cover with the possibility of extension.

In this dynamic role you will be the backbone of our executive operations anticipating needs and offering solutions with a smile. If you are flexible consistent and thrive in a fast-paced environment we want to hear from you

Your Mission

As the Executive Assistant you will plan and orchestrate work to ensure the CEOs priorities are met and organizational goals are achieved. Your daily impact will include:

Strategic Coordination: Manage the CEOs calendar prioritize sensitive matters and coordinate communications for team meetings all-hands off-sites and stakeholder engagements (including agendas and minutes).
Operational Excellence: Provide administrative support (mails invoices) maintain confidentiality and ensure high-quality systems and operations.
Travel Management: Book domestic and international travel manage costs and maintain accurate records.
Office & Culture: Work closely with Office Managers to care for our offices and refreshments.
Adaptability: Provide ad-hoc support to the CEO and always have a back-up plan ready.

Who You Are

We are looking for a flexible team player who is unafraid of challenges. The ideal candidate possesses:

Proven Experience: You have experience as an Executive Assistant or in relevant administrative support preferably within a SaaS company.
Tech Savvy: You have an in-depth understanding of G Suite Slack and Zoom. Experience with Spendesk Airtable and Confluence is a major plus
Communication: You have professional-level verbal and written skills in English. Good Czech and German skills are very welcome.
Organization: You possess excellent calendar management skills and can coordinate sophisticated meetings and multiple concurrent projects.

Mindset

Proactive: You have a proactive approach to problem-solving with strong decision-making skills.
Solution-Minded: You approach every interaction with a smile using exceptional communication skills to anticipate needs and offer solutions.
Forward Thinking: You think two steps ahead and always have a back-up plan ensuring meticulous attention to detail in every task.

Required Experience:

As the Executive Assistant you will plan and orchestrate work to ensure the CEOs priorities are met and organizational goals are achieved. Your daily impact will include:

Strategic Coordination: Manage the CEOs calendar prioritize sensitive matters and coordinate communications for team meetings all-hands off-sites and stakeholder engagements (including agendas and minutes).
Operational Excellence: Provide administrative support (mails invoices) maintain confidentiality and ensure high-quality systems and operations.
Travel Management: Book domestic and international travel manage costs and maintain accurate records.
Office & Culture: Work closely with Office Managers to care for our offices and refreshments.
Adaptability: Provide ad-hoc support to the CEO and always have a back-up plan ready.

Who You Are

We are looking for a flexible team player who is unafraid of challenges. The ideal candidate possesses:

Proven Experience: You have experience as an Executive Assistant or in relevant administrative support preferably within a SaaS company.
Tech Savvy: You have an in-depth understanding of G Suite Slack and Zoom. Experience with Spendesk Airtable and Confluence is a major plus
Communication: You have professional-level verbal and written skills in English. Good Czech and German skills are very welcome.
Organization: You possess excellent calendar management skills and can coordinate sophisticated meetings and multiple concurrent projects.

Mindset

Proactive: You have a proactive approach to problem-solving with strong decision-making skills.
Solution-Minded: You approach every interaction with a smile using exceptional communication skills to anticipate needs and offer solutions.
Forward Thinking: You think two steps ahead and always have a back-up plan ensuring meticulous attention to detail in every task.

Required Experience: