Advisor Department II Agriculture, Business, Computers, and Technical Programs (ADM3249)

RESPONSIBILITIES:

Essential functions

• Provide enrollment and advising services for Department II Agriculture Business Computer and technical program areas.
• Prepare and assist with course and enrollment schedules according to certificate and degree plans.
• Maintain accurate records and effectively communicate responsibilities and requirements to students.
• Facilitate seamless transitions to college systems and/or career pathways.
• Complete academic advisor training maintain advising certification and participate in professional development activities.
• Develop intervention programs and implement retention procedures to address issues such as irregular attendance lack of resources and other student concerns.
• Maintain up-to-date resource materials related to advising and career counseling.
• Verify student placements and enrollments ensuring all prerequisites are met.
• Assist with Graduation Applications Financial and Academic Appeal Forms and related applications.
• Maintain an up-to-date calendar and use contact management systems (CRM and SIS) to communicate and document interactions (calls texts emails and advising appointments).
• Respond to advising-related communications within 12 business days; when out of the office use appropriate out-of-office notifications (e.g. email voicemail and calendar).
• Attend Department II advisory board meetings.
• Inform students about alternatives limitations and consequences of academic decisions (e.g. adding dropping or withdrawing from courses changing programs majors or transfer institutions).
• Implement continuous improvement to enhance student persistence enrollment retention and completion.
• Develop and maintain operating procedures that minimize errors.
• Communicate with Admissions Records Financial Aid the Business Office and Workforce Development Centers regarding merged program student issues for HutchCC as needed.
• Assist with scholarship award recommendations for current and prospective students.
• Arrive at work on time maintain regular attendance and successfully complete all assigned responsibilities.
• Comply with HutchCC policies procedures and practices.
• Serve as a resource for technical assistance on career development plans and student educational transfer opportunities.
• Collaborate with the early college academic advisor and the CTE & post traditional admissions recruiter to complete an individual plan of study with currently enrolled Department 2 high school students.
• Represent HutchCC merged programs (Auto Collision Repair Automotive Mechanics Construction Technology Machine Technology and Welding) at career fairs and other applicable events in collaboration with the early college academic advisor and the CTE & post traditional admissions recruiter.
• Communicate with merged program instructors regarding student progress and HutchCC policies.
• Assist Department II with issues and activities regarding merged program issues needs and potential expansion.
• Assist with program alignment for merged programs.
• Travel to Department II locations such as Hillsboro South Campus Kansas Department of Corrections Media Production Cosmetology/Barbering and merged program locations for support as needed.
• Coordinate and attend recruitment activities such as job fairs career fairs campus tours campus visits and physical events in collaboration with the office of Admissions and Department II.
• Assist with reporting such as KBOR and Perkins.

Secondary

• Serve as a backup to other departmental advisors during absences.
• Serve on Institutional committees.
• This position is supervised by the Director of Advising in collaboration with the Department II Chairperson(s) and performs additional duties as assigned by the Director of Advising.

QUALIFICATIONS:

Required

• Associates degree required (technical). Bachelors degree preferred (academic). Prefer the degree to be in a technical discipline.
• Career and technical workforce experience preferred.
• Work collaboratively effectively and professionally with students faculty administrators and potential stakeholders/employers.
• Develop and maintain effective professional relationships with organizations professional colleagues administration and peers.
• Communicate effectively with individuals from diverse ethnic racial socioeconomic gender and disabilities populations.
• Maintain confidentiality in a student-centered environment.
• Physical requirements include: Possess excellent verbal written and listening communication skills; ability to understand words and respond effectively and appropriately; Visual acuity to view a computer terminal; Use appropriate judgment and apply tact and courtesy in difficult situations; may sit/stand at a computer for extended periods; sedentary to light/indoor work environment.
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Physical and mental qualifications must be performed with or without a reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.
• Proficient in the use of computers and related technology.
• Possess a valid drivers license and have a willingness to travel; occasional overnight travel as needed.
• Ability to learn and use complex computer-based systems and multi-faceted network-related software and database management systems.

Preferred

• Previous experience in technology related fields.

SALARY and STATUS:

The salary is commensurate with qualifications as determined by the HutchCC administration. This full-time administrative staff position is 12 months annual/261 work days per year benefit eligible at-will and exempt.

HutchCC CSA Job Description Addendum:

• Satisfy the duties of a Campus Security Authority (CSA) relating to Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) by:
• Promptly reporting Clery Act crimes and/or allegations of Clery Act crimes to the designated HutchCC official(s) in accordance with applicable laws policies and procedures;
  • Completing any HutchCC provided CSA training regarding campus safety and crime reporting issues;
  • Assisting in the issuance of timely warnings and emergency notifications in accordance with applicable laws policies and procedures;
  • Serving as a resource to students employees and others regarding crime prevention reporting and victim assistance; and
  • Collaborating with the Coordinator of Campus Safety the Coordinator of Equity & Compliance and the Director of Human Resources regarding campus safety and compliance issues.
  • A professional counselor as designated by HutchCC and whose official responsibilities include providing mental health counseling to members of the HutchCC community may be exempt from reporting Clery Act crimes and/or allegations of Clery Act crimes when functioning within the scope of the counselors license or certification.

Required Experience:

Unclear Seniority