Administrative Assistant 2, City Science

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Posting Description

ADMINISTRATIVE ASSISTANT 2 CITY SCIENCE Media Lab to provide complex administrative financial and operational support to the City Science research group as the operational hub supporting daily research activities in a fast-paced academic environment. Primary focus is finance e.g. monitor budgets and expenditures; process purchasing reimbursements invoices contracts and independent contractor; maintain financial records complete monthly Financial Review & Control; assist with administrative components of grant applications; manage PI and team calendars meetings and complex scheduling; triage and respond to internal and external communications; coordinate domestic and international travel visas itineraries and expense reporting; serve as primary information resource for group; onboard new group members; draft routine correspondence and support day-to-day operations; support planning and coordination of the annual City Science Summit and other events; facilitate logistics for research projects exhibitions meetings and demos; coordinate hiring and supervision of student workers and contractors; support academic activities visiting students UROPs and deadlines; maintain research group website.

Job Requirements

REQUIRED: High School diploma or equivalent; a minimum of three years administrative or related experience; strong organizational communication and customer service skills; high attention to detail discretion and ability to manage competing priorities; and proficiency with Google Workspace and comfort learning new tools. PREFERRED: Associate or Bachelors degree; experience in academic or research environments; familiarity with MIT systems; and website social media or additional language skills.

12/19/2025

Required Experience:

Junior IC

Posting DescriptionADMINISTRATIVE ASSISTANT 2 CITY SCIENCE Media Lab to provide complex administrative financial and operational support to the City Science research group as the operational hub supporting daily research activities in a fast-paced academic environment. Primary focus is finance e.g. ...