Finance Assistant (12 Month Term)
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Monthly Salary:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
FINANCE ASSISTANT (13-MONTH TERM)
INVEST OTTAWA - OPERATIONS
The Finance Assistant supports the Finance team by completing routine accounts payable expense processing and financial documentation tasks with accuracy and role follows clearly established procedures performs basic variance checks and ensures financial information is entered accurately and on time. The Finance Assistant contributes to consistent finance operations by maintaining organized records completing assigned tasks within defined timelines and escalating issues when required.
- 10 days per month required in the office at Bayview Yards
- Corporate Pay Band A: $44000 - $66000
- Hiring Salary Range: $44000 - $55000
- Reason for opening: New Position
- Reports to: Manager Accounting
Please Note:Applicants will be reviewed in January 2026.
WHAT YOULL BE DOING:
- Respond to internal inquiries related to invoices expenses and documentation requirements.
- Work with team members to obtain missing information or clarify routine processing details.
- Complete routine financial tasks with accuracy and within prescribed timelines.
- Apply sound judgment when identifying irregularities and escalate matters as appropriate.
- Maintain a positive and service-oriented approach to internal support tasks.
- Apply purchase receipts and perform basic variance checks between receipts and invoices.
- Assist with basic expense reporting ensuring submissions include required documentation.
- Resolve simple data issues by verifying information against source documents.
- Prepare routine accounts payable documentation for review prior to payment processing.
- Assist with weekly accounts payable processing including invoice intake and documentation preparation.
- Support expense reporting activities by confirming the completeness of submissions.
- Maintain electronic financial filing systems according to established procedures.
- Provide backup support during absences or high-volume processing periods.
- Support month-end activities by assembling routine schedules and organized documentation.
- Communicate with internal staff regarding documentation requirements and process steps as needed.
- Contact vendors as required to confirm routine invoice or documentation details.
- Enter accounts payable data and purchase receipt information accurately into financial systems.
- Assist in preparing standard reports data extracts or summaries as directed.
- Monitor records for completeness and flag gaps for follow-up.
- Assemble audit-related documentation and ensure materials are organized and accessible.
- Contribute to a cooperative and respectful working environment.
WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOUR CAREER:
- Post-secondary certificate or diploma in Accounting Finance Business Administration or a related discipline; an equivalent combination of education and experience may be considered.
- Minimum of 1 years of work experience in Accounts Payable or a similar role
- Proficiency in Microsoft Excel and the Microsoft Office Suite
- Familiarity with expense reporting systems or the ability to learn new financial software efficiently.
- Ability to learn and apply established procedures consistently.
- Clear communication skills and the ability to work effectively within a team environment.
- Strong organizational and time-management skills to manage a high volume of tasks and inquiries.
- Accurate and efficient data entry skills.
- Demonstrated ability to exercise judgment when identifying issues requiring clarification or escalation.
- Familiarity with Microsoft Business Central is an asset.
- Ability to work both independently and collaboratively as a team player.
Do you have some of these skills but maybe not all We still encourage you to apply as we would love to review your unique application and learn more about you!
At Invest Ottawa and Bayview Yards we know that diversity inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs operations and governance. As an equal opportunity employer that doesnt simply accept difference but celebrates support and thrives because of it we invite all qualified candidates to apply and especially encourage those who identify as members of underrepresented groups.
Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment starting with the hiring process. If you require accommodation during any phase of the evaluation process please contactto request specialized accommodation. Do know all information received in relation to accommodation will be kept confidential.
At Invest Ottawa and Bayview Yards we are focused on doing better and committed to leading by example because its whats best for us our culture and our community.
Required Experience:
Junior IC
Key Skills
- Data Entry
- Financial Services
- Debits & Credits
- Math
- QuickBooks
- Accounting
- Office Experience
- Securities Law
- Microsoft Excel
- Administrative Experience
- negotiation
- Bookkeeping
About Company
Fuelling every step of your business journey in Ottawa by helping you leverage the best programs, people and places to make your mark in Canada’s Capital.
