Admin Support Specialist- TULSA

Administrative Support Specialist

Position Information: Under direct supervision performs entry-level administrative support-oriented job duties to include but not limited to resolving routine questions and problem filing maintenance scheduling appointments reception inventory management typing report preparation and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.

Essential Duties:

• Maintains office files that may be of a confidential nature.

• Schedules various appointments for office personnel and ensures administrative details are completed.

• Receives incoming calls for office personnel and refers to appropriate person.

• Records messages or responds to caller with routine information.

• Serves as a contact person for other employees or the outside public.

• Provides information regarding location or availability of materials resources and services.

• Monitors and orders supplies for the office and completes requisitions.

• Responsible for typing correspondence manuscripts lectures grant proposals and medical information.

• Reviews and responds to routine correspondence for the office personnel.

• Prepares various reports to include but not limited to office supply expenditures and student or resident rotation schedules.

• Makes copies and assembles materials.

• Opens routes and prepares incoming and outgoing mail.

• May run errands for the department.

• Performs related duties as assigned to successfully fulfill the function of the position.

Qualifications:

Required Education and Experience: High School diploma or GED AND:

• 12 months office clerical or administrative support experience.

Working Conditions:

• Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand stoop bend and reach.

• Environmental: Standard office environment.

Knowledge Skills & Abilities:

• Working knowledge of office procedures

• General office and customer service skills

• Working knowledge of Microsoft Office Suite (Outlook Excel and Word)

• Excellent interpersonal skills

• Ability to work independently and as a team player

• Ability to complete tasks in an efficient and timely manner

• Must be detail oriented for accuracy of data and information

• Ability to multitask be organized and self-motivated

• Ability to work in stressful situations

• Ability to communicate verbally and in writing

Why You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.