Administrative Assistant

These duties represent the typical duties and responsibilities assigned to this position but may not be inclusive of all tasks performed.

1. Responsible for comprehensive knowledge of department responsibilities and programs in order to answer general internal and external customer questions; ascertains the appropriate contact within the department or county or refers to an outside source in an efficientprofessionalmanner
2. Serve as main agency receptionist in a professional and courteous manner.
3. Receive prioritize and disseminate information to proper person or unit.
4. Provides general administrative and clerical support services to the agency.
5. Maintain clean and organized reception and resource areas.
6. Secure meeting rooms as requested by staff.
7. Participate as a team member of the Sheriffs Department to improve office efficiency and cooperatively solve problems
8. Cross train and provide backup Law Enforcement Administrative Staff
9. Fulfills the departments mission and purpose

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Individual must be able to demonstrate aptitude and skills directly related to this position through computerized standardized pre-employment assessments.

1. High School Graduate GED or HSED.
2. Associate Degree in secretarial or related field preferred with two (2) years work experience (preferably in the legal field) or equivalent combination

• Attention to Detail - Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.
• Organizational - Ability to effectively organize and manage work and work related activities
• Self-Management - Organizes and plans for task accomplishment in a way that maximizes efficient performance; establishes and adjusts priorities to ensure timely completion of assigned work/fulfill responsibilities.
• Written and Verbal Communication Skills - Recognizes or uses correct grammar punctuation and spelling; communicates information (for example facts ideas or messages) in a brief clear and organized manner; produces written information which may include technical material that is appropriate for the intended audience.
• Integrity/Honesty - Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct maintains confidentially and understands the impact of violating these standards on an organization self and others; is trustworthy.
• Leveraging Technology - Demonstrates proficiency in using on-line tools and business applications creating and maintaining accurate data and communications including but not limited to Word Excel PowerPoint and specialized web-based and/or related departmental systems
• Accountability - Assumes responsibility for successfully accomplishing work objectives and delivering results; setting high standards of performance for self and others
• Superior Customer Service and Community Relations - Anticipates and strives to meet the needs of both internal and external stakeholders (employees contracted staff residents families and other internal and external clientele). Delivers high-quality services; is committed to continuous improvement. Communicates/Interacts with members of the public and other key stakeholders in a way that elicits positive response and participation which on occasion may include interaction either one-on-one or with several stakeholders at one time to present information and/or represent the facilitys interests.

Work Environment
Essential functions of this job are typically carried out in work environments with the following characteristics:

• Takes place in standard office setting with a moderate noise level
• Utilizes office equipment such as computers phones photocopiers filing cabinets and fax machines
• Position may require occasional travel to other County facilities training sites or community locations
• Duties may require occasional evening or weekend hours to meet business needs.

Physical Requirements:

The employee is regularly required to:

• Sit for extended periods of time
• Use hands and fingers to operate a computer keyboard telephone and other office equipment
• Talk and hear in person and by telephone
• Reach with hands and arms
• Occasionally stand walk bend stoop or lift up to 20 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.

ADA Statement(Reasonable Accommodations):

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation during the application process please contact