Accounts Payable Supervisor

Closing Date to Apply:Open Until Filled

Salary: $86569.60 to $139380.80

Typically selected candidates are hired at a salary rate between the minimum and midpoint of the range.

Benefits: This link below will provide you with Grant PUDs benefit that may be available if hired different employee types are eligible for different benefits.

Grant PUD Unified Insurance Program ()

Grant County PUD will be administering a background check as part of the hiring process if selected for this position.

Position Summary

Under administrative direction the Accounts Payable (AP) Supervisor oversees the organizations accounts payable operations to maximize accuracy efficiency and compliance in the payment process. This position supervises accounts payable staff and oversees daily activities including paying vendors reimbursing employees and administering the Grant PUD Procurement Card (PCard) program. The AP Supervisor develops policies and internal control processes that ensure transactions are recorded accurately efficiently and in accordance with Grant PUD goals and applicable policies laws and regulations. This position collaborates with functional departments to implement process improvements within the organization to reduce cycle time increase productivity and provide a high level of customer service to internal and external stakeholders.

Essential Functions

Essential functions as defined under the Americans with Disabilities Act may include any of the following representative duties knowledge and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include but are not limited to the following:

• Develops implements and continuously improves accounts payable policies and procedures to ensure efficient and compliant processing of transactions and compliance with internal controls and external regulations.
• Manages the PCard program and employee expense reimbursement including policy and procedure development training and compliance oversight.
• Reviews and approves accounts payable entries and reconciliations for accuracy completeness and compliance including trade AP retainage employee expenses and PCard reconciliations.
• Supports month-end and year-end close processes by reviewing approving and validating AP related transactions and reconciliations.
• Assists with sales and use tax accounting guidance filings and processes. Manages accurate and timely tax documentation preparation.
• Identifies policy process internal control or technology weaknesses in the procurement to payment business process and proposes solutions.
• Oversees resolution of inquiries and issues related to AP processing reporting and distribution. Acts as the first-level escalation point for complex errors or discrepancies.
• Demonstrates proficiency with accounts payable software and related financial systems including understanding of system setup configuration and functionality.
• Monitors AP processes using Key Performance Indicators (KPIs) to ensure goals deadlines and service levels are met and analyzes key metrics to identify process improvements pay cycle optimization and cash flow opportunities.
• Facilitates internal and external audits by providing required documentation reconciliations and reports.
• Performs special projects as needed.
• Recruits hires trains and develops AP staff and provides constructive timely feedback and performance evaluations.
• Supports team development and fosters a culture of accountability accuracy and continuous improvement.
• Oversees day-to-day activities of the AP operations within Grant PUD policies and operational guidelines.
• Ensures supervisory practices align with Grant PUD polices and applicable laws.
• Exercises judgement in structuring work delegating tasks and ensuring objectives are met accurately and withing deadlines
• In this position if needed to operate a GPUD vehicle for business purposes please refer to the Vehicle/Asset Usage Policy IS-TA-POL-001.
• Demonstrates commitment to Grant PUDs mission vision values strategic plan and Grant PUD/IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understands and adheres to compliance requirements for this position that may include laws regulations security guidelines Grant PUD policies & procedures.
• Actively participates in all aspects of Grant PUDs safety program including:
  
  • Following all safety policies and procedures.
  • Reporting unsafe conditions and incidents within 24 hours.
  • Accepting feedback and modeling safe behaviors.
  • Supporting work stoppages when unsafe conditions are identified.
• Accept responsibility for safety of all team members and model safe behaviors by:
  • Clearly defining and completing performance-focused safety activities required of you and your team.
  • Supporting work stoppages by employees when they identify unsafe/hazardous working conditions.
  • Acknowledging compliant safety behaviors and good safety performance from members of your team(s).

Required Qualifications: (Education and Experience License and/or Certification)

• Bachelors degree in Accounting Business Administration or a closely related field OR 2 additional years of relevant experience in lieu of degree.
• Five (5) years accounting experience with an accounts payable focus.
• Experience must demonstrate progressive levels of responsibility with a minimum of two (2) years supervisory or management experience.

Preferred Qualifications:(Education and Experience License and/or Certification)

• Professional certification in accounts payable or closely related field.
• Experience in accounting or accounts payable for a government entity and/or electric utility industry.

Other Knowledge Skills and Abilities

• Extensive Extensive knowledge of accounts payable accounting principles including journal entries reconciliations general ledger integration sales and use tax reporting and 1099s.
• Knowledge of technical accounting requirements and laws and regulations associated with governmental accounts payable including BARS RCW WAC and federal income-tac reporting requirements.
• Strong problem-solving research and analytical skills with the ability to interpret complex financial and regulatory information.
• Strong supervisory and leadership skills including the ability to delegate coach motivate provide feedback mentor and develop staff.
• Excellent verbal and written communication skills with the ability to interact professionally across departments and with external stakeholders.
• Excellent organizational skills and attention to detail.
• Ability to understand and apply technical language such as state and federal regulations accounting standards and system documentation.
• Technical writing and proofreading skills for preparing policies procedures and audit documentation.
• Proficient in Microsoft Office with advanced Excel skills (e.g. pivot tables formulas data validation). Knowledge of accounting systems (Microsoft GP). SharePoint knowledge and ability to write macros is preferred.
• Ability to learn and navigate accounts payable and financial systems including understanding system configuration and data flows.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Ability to work independently and collaboratively in a fast-paced deadline-oriented environment.

Physical Requirements

• Position may be eligible for hybrid work arrangement: âYes âNo
• Majority of work is performed in a standard office setting.
• Typical shift of employees in this position: â8 hours â9 hours â10 hours â12 hours

*For a full list of requirements the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).

The statements contained herein reflect general details as necessary to describe the principal functions for this job the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas.

Required Experience:

Manager