Family Finance Coordinator

Kenneth Gordon Maplewood School

Job Location:

North Vancouver - Canada

Monthly Salary: Not Disclosed

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Family Finance Coordinator

Part-Time (0.6 FTE 24 hours per week Monday to Friday)

Kenneth Gordon Maplewood School (KGMS) is an independent co-educational Kindergarten to Grade 12 school located in North Vancouver BC. One of the few dedicated special education schools in British Columbia KGMS serves neurodiverse learners from across the Lower Mainland.

We follow the BC Ministry of Education curriculum while adapting and differentiating instruction to meet the needs of diverse learners. Guided by Universal Design for Learning principles our program integrates experiential learning inquiry-based approaches and social-emotional learning to provide a supportive student-centred educational experience.

KGMS is seeking a Family Finance Coordinator to join our team. This role supports student accounts and family financial processes and plays an important part in ensuring clear compassionate and accurate financial communication with our school community.

KGMS is a member of the Independent Schools Association of British Columbia (ISABC) and Canadian Accredited Independent Schools (CAIS).

KEY RESPONSIBILITIES:

We are currently seeking a Family Finance Coordinator to report to the Controller. The position manages all aspects of students accounts and family accounts including:

Manage process and record payments received tuition revenue

On-going (rolling) tuition fees collection
Re-registration and enrollment tuition
Reconcile with external funding sources
Transportation billing and bus ridership reconciliation
Billing related to student accounts (uniform sales and supplementary fees)
Manage re-registration documentation in collaboration with Admissions
Monthly reconciliation of students accounts and AR reports

Additional Duties

Collecting checks setting up preauthorized payments and credit card processing
Prepare bank deposits
Collection of overdue accounts
Prepare monthly invoices for external funding
Prepare annual tuition and transportation receipts
Produce analysis and prepare various reports

Skills:

Communication and Relationship building with families and organizations
Work closely with the Controller to ensure accurate and efficient financial processes
Act in a supportive capacity for school functions as directed by the Head of School
Other finance and administration duties as required

The successful candidate will have:

Related experience preferably in the non-profit sector.
A proficient level of computer literacy including experience which may include the use of financial software spreadsheets and digital platforms.
Work quickly efficiently and accurately on assigned tasks
Demonstrates initiative and exercises sound judgment
Work collaboratively as necessary
Be self-motivated and demonstrate initiative
Remain current with technological and accounting concepts policies and equipment.
Demonstrate a positive attitude toward students staff and families
Demonstrate strong interpersonal and communication (verbal & written) skills

Qualifications:

This position requires experience and/or training in data management along with a minimum of two years of experience in financial administration
Experience in accounting practices would be an asset
Proficiency in Microsoft Office (Outlook Word Excel)
Experience with Canadian Banking and Financial Institutions
Experience in the non-profit sector is an asset

Wage: A prorated Annual Salary (part-time) 0.6 FTE $48000 Prospective date of employment: February 1st 2026

Submit your resume and cover letter to to apply. Please indicate in the subject line - Family Finance Coordinator Application.

Required Experience:

Family Finance Coordinator Part-Time (0.6 FTE 24 hours per week Monday to Friday) Kenneth Gordon Maplewood School (KGMS) is an independent co-educational Kindergarten to Grade 12 school located in North Vancouver BC. One of the few dedicated special education schools in Briti...